Administrative Coordinator

As the Administrative Coordinator, you will be a part of the Office Service Team of a leading Financial Services firm located in Soho. This role requires reception duties as well as administrative support.

This role is on-site Monday to Friday, 8am-6pm (with OT eligible).

Client Details

Technology | Finance

Description

You will act as the main point of contact for teams' business travel & will advise on policy, reviews exception requests, recommends flight options, and owns the inquiry, exception, and provider data.

• Answer main line, screen and re-direct calls + communicate messages
• Greet persons entering organization, direct them as necessary
• Deal with queries from the public and customers
• Register and monitor visitor access and maintain security awareness
• Prepare access cards for visitors
• Provide general administrative support
• Prepare correspondence, documents and analytics
• Maintain the reception area and nearby conference rooms
• Support team on special projects when opportunities arise. Some of these tasks include: travel, firm subscriptions, meeting room management, supply orders, business cards, etc.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

Profile

• Prior experience in office support, reception and/or administrative support
• Bachelor's Degree is required
• Strongly proficient using (Google Workspace, MS Office, Adobe Acrobat, Atlassian Jira, Envoy)
• Experience with Concur is highly preferred
• Ability to adapt and adjust in a fast paced work environment
• High level of customer service take initiative to proactively address employee/guest needs
• Work Hours: 8am-6pm, in-office Monday-Friday, OT eligible
• Office location is in Soho

Job Offer

If you are seeking your next role as a Receptionist, please apply here!

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.