Administrative Coordinator

Position Summary

We are seeking a highly organized, detail-oriented Administrative Coordinator to provide executive-level administrative support and assist with daily office operations. This highly visible role requires excellent communication skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced, collaborative environment.

Key Responsibilities

• Provide administrative support to executive leadership, including scheduling, correspondence, document preparation, and recordkeeping.

• Coordinate Board and Committee meetings, including scheduling, preparing materials, tracking attendance, and recording meeting minutes.

• Assist with contract administration, document submissions, compliance tracking, and database management.

• Support marketing and communications initiatives, including social media, website updates, and promotional materials.

• Assist with fundraising activities, donor communications, and community outreach initiatives.

• Coordinate internal meetings, special events, and community programs.

• Oversee front desk operations and coordinate reception coverage as needed.

• Maintain office supplies, equipment, and organized filing systems.

• Perform additional administrative duties as assigned.

Qualifications

• Associate's degree or equivalent education and experience required; bachelor's degree preferred.

• Minimum 3 years of administrative experience, preferably supporting senior executives.

• Excellent organizational, multitasking, and time management skills.

• Strong written and verbal communication skills, including experience preparing meeting minutes.

• Proficiency in Microsoft Office, databases, and social media platforms.

• Ability to handle confidential information with professionalism and discretion.

• Strong interpersonal skills and a collaborative, customer-focused approach.

• Ability to work independently, prioritize competing deadlines, and adapt to changing needs.

• Flexibility to attend occasional evening meetings and events.

Additional Requirements

• Ability to lift up to 25 pounds as needed for meetings and events.

• Comfortable working in a busy office environment with occasional evening commitments.

Ideal Candidate

A proactive, resourceful professional who enjoys wearing multiple hats, takes initiative, and thrives in a people-focused environment. The successful candidate will be a dependable team player who can keep operations running smoothly while providing exceptional support to leadership.