Job Description
ADMINISTRATIVE COORDINATOR - SR. ADMINISTRATIVE COORDINATOR - Human Resources: Engagement
70-00123
Who We Are:
The Engagement Team within the Human Resources Department is responsible for advising Human Resources, the Executive team, various project teams, and SwRI Advisory Groups on engagement topics, trends, and initiatives. The team coordinates SwRI’s engagement efforts primarily by planning and executing various events for staff, supporting employee resource groups, and participating in community engagement through high school tours and by attending community events. The Engagement Team also coordinates the SwRI-United Way annual campaign. By joining our team, you will receive an additional $500.00 in your first paycheck (minus applicable taxes).
Objectives of this Role:
- Support internal celebrations, events and acknowledgements.
- Assist in the planning and organizing of events on campus, help with coordinating off campus events.
- Support the section by maintaining accurate financial reports and activity logs.
- Coordinate third party vendor support for larger events.
Daily and Monthly Responsibilities:
- Perform administrative support for events such as reserving rooms, submitting cafe request forms, and purchasing additional items.
- Schedules meetings and maintains the SwRI Engagement calendar and activity logs.
- Supports the coordination of the SwRI-United Way campaign by collecting RSVPs for various events, tracking fundraising activities and organizing volunteer events.
- Submits purchasing requests for third party vendors needed for multiple events throughout the year.
- Tracks ERG budgets and expenses per event, submits Workforce Development forms and maintains log of community activities.
Requirements:
- Requires a high school diploma or equivalent.
- 10-15 years: Administrative experience supporting a department section of 2-4 staff and multiple events.
- Effective communication and organizational skills with ability to utilize Microsoft and Outlook.
- A valid/clear driver's license is required.
Special Requirements:
Job Locations: San Antonio, Texas
An Equal Employment Opportunity Employer: race, color, religion, sex, national origin, disability, and veteran status.
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Numbers & Facts
| Location | San Antonio, TX |
| Job Type | Full-time |
| Industry | Engineering Services |
| Company Size | 2,000 to 2,499 employees |
| Year Founded | 1947 |
| Website | http://www.swri.org/ |
Benefits
Paid Sick Days, Parking, Professional Development, Employee Referral Program, Flexible Spending Accounts, Employee Events, Retirement / Pension Plans, Tuition Reimbursement, Health Care on Site, Merchandise Discounts, Military Leave, On Site Cafeteria
About Company
We are R&D problem solvers providing independent, premier services to government and industry clients. Our multidisciplinary nature allows us to rapidly assemble diverse teams to tackle problems from multiple directions. We push the boundaries of science and technology to develop innovative solutions that advance the state of the art and improve human health and safety. Operating as a nonprofit since our 1947 inception, we work in the public’s best interest and toward the betterment of mankind. At SwRI, we tirelessly pursue innovation and excellence in science and technology for the betterment of humankind. We support work on nearly 4,000 client projects at any given time through a wide range of technical competencies with 2,574 staff members in nine technical divisions. Client services include, but are not limited to, Automotive and Transportation, Biomedical & Health, Chemistry & Materials, Computers and Electronics, Defense & Security, Earth & Space, Energy & Environment, and Manufacturing & Construction.
TECHNICAL DIVISIONS
- Applied Physics-Developing advanced electronic and microelectronic devices, power supplies, voice and data communication systems, robot test services, and payloads
- Applied Power-Using physical science research and applied engineering to produce sensors, instruments, and hardware used worldwide.
- Center for Nuclear Waste Regulatory Analyses-Resolving technical and regulatory issues related to a potential geologic repository for spent nuclear fule and high-level radioactive waste.
- Chemistry and Chemical Engineering-Performing research and technical services using chemistry and chemical engineering technology.
- Defense and & Intelligence Solutions-Providing advanced direction finding and tracking systems through geolocation system development.
- Fuels and Lubricants Research-Performing fuels and lubricants research activities to meet regulatory and competitive goals.
- Intelligent Systems-Providing engineering services in resaerch and development of complex systems and equipment.
- Mechanical Engineering-Improving safety, reliability, efficiency and life of new or existing mechanical components or systems.
- Powertrain Engineering-Designing and developing vehicle and engine components to achieve performance and emissions goals.
- Space Science & Engineering-Developing and managing advanced scientific payloads aboard satellites and sounding rockets.
PRESIDENT'S MESSAGE
Innovation in science and technology has been a hallmark of Southwest Research Institute since its earliest days. It's no exaggeration to say we are committed to advancing science and applying technology to benefit government, industry, and all humankind. That is our mission. Our multidisciplinary, collaborative approach allows us to successfully solve clients' most challenging problems. Today, we are a leader among independent, nonprofit research and development organizations. Our staff of 2,574 scientists, engineers, analysts, and support staff members continues to accomplish outstanding fundamental and applied engineering and research for clients from diverse segments of government and industry. Adam L. Hamilton, P.E, President and CEO
IN THE COMMUNITY
Our staff is expert at developing solutions that help build a better tomorrow today; and that practical, innovative spirit carries through to our community interactions. Staff members generously donate time and outher resources to support food drives, blood drives, and other
outreach programs.
HONORS AND AWARDS
Southwest Research Institute has earned 43 R&D 100 awards since 1971. Each year R&D Magazine recognizes developments regarded as among the 100 most significant technical accomplishments. The Chicago Tribune dubbed the program "the Oscars of Invention".
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