Administrative Coordinator

Careerscape is recruiting on behalf of our client for a detail-oriented Administrative Coordinator to support daily operations in a fully remote capacity. This is a great opportunity for an organized self-starter who enjoys keeping teams running smoothly, managing schedules, and serving as the go-to point of contact for internal and external stakeholders.

Day to day, you will juggle calendars, correspondence, documentation, and ad hoc projects, often shifting priorities as the needs of the business change. People who thrive in this role are proactive communicators who like solving small problems before they become big ones, stay calm under shifting deadlines, and take genuine satisfaction in being the person who keeps everything on track.

Responsibilities

• Manage calendars, scheduling, and meeting logistics for multiple team members
• Serve as the first point of contact for internal and external inquiries via phone and email
• Prepare, format, and proofread correspondence, reports, and presentations
• Maintain organized digital filing systems and ensure documents are up to date
• Coordinate travel arrangements and process expense reports
• Track project timelines and follow up on outstanding action items
• Assist with onboarding new employees and maintaining HR-related records
• Order office supplies and manage vendor communications
• Support the planning and execution of virtual meetings and company events
• Compile data and generate routine administrative reports

Requirements

• Associate degree or equivalent professional experience required
• 2 or more years of experience in an administrative or coordinator role
• Strong proficiency with Microsoft Office and Google Workspace
• Excellent written and verbal communication skills
• Proven ability to manage multiple priorities in a fast-paced environment
• High attention to detail and strong organizational skills
• Experience with scheduling and project management tools such as Asana or Trello
• Ability to work independently and exercise sound judgment
• Comfortable working remotely with a reliable internet connection

Benefits

• Medical, dental, and vision insurance
• 401k with employer match
• Paid time off and paid holidays
• Remote-friendly stipend for home office setup
• Flexible work schedule
• Professional development and training opportunities
• Employee assistance program
• Paid parental leave
• Company-provided laptop and equipment
• Collaborative and supportive virtual team culture