Administrative/Executive Assistant

Key Responsibilities

• Manage calendars, meetings, appointments, conference rooms, and scheduled activities.
  

• Prepare agendas, meeting materials, presentations, correspondence, reports, and follow-up items.
  

• Receive, screen, route, and track telephone calls, correspondence, requests, and inquiries.
  

• Maintain electronic and paper files, spreadsheets, tracking logs, and administrative records.
  

• Coordinate meetings, events, visitors, transportation requests, and other administrative logistics.
  

• Support the preparation, routing, tracking, and filing of procurement, travel, financial, human resources, facilities, and other administrative documents.
  

• Monitor shared inboxes and coordinate with internal personnel, external stakeholders, vendors, and visitors.
  

• Protect sensitive and confidential information and perform additional administrative duties within the scope of the position.
  

Qualifications

• High school diploma or equivalent.
  
• At least four years of progressively responsible administrative, clerical, executive assistant, secretarial, office management, customer service, or records management experience.
  
• At least two years of experience directly supporting senior management, executive leadership, a front office, or a comparable high visibility professional environment.
  
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, Adobe Acrobat, and shared electronic file or collaboration systems.
  
• Strong written and verbal communication, organization, prioritization, and document preparation skills.
  
• Ability to meet deadlines, maintain confidentiality, and exercise professional judgment.
  
• United States citizenship and the ability to obtain and maintain a Public Trust clearance.
  

Desired

• Experience in an executive office, C suite office, or similarly structured corporate or public sector organization.
  
• Associate's degree, bachelor's degree, or relevant professional certification in business administration, office management, communications, public administration, or a related field.
  

Compensation & Benefits

• Competitive salary commensurate with experience.
  

• 401(k) retirement plan.
  

• Full medical care benefits package.
  

• Training and professional development.
  

• Company-provided life insurance.
  

• Short-term & long-term disability.
  

• Paid time off.