Administrative Generalist Coordinator

Department

SLAVIC & EAST EUROPEAN LANG & (BL-SLAV-IUBLA)

Department Information

As a part of the Division of Arts and Humanities in the College of Arts and Sciences, Indiana Universitys (IU) Department of Slavic and East European Languages and Cultures offers a full array of language, literature, culture, and linguistics courses for students interested in the study of Bosnian/Croatian/Serbian, Czech, Polish, Russian, and Ukrainian. We offer an undergraduate major and a minor and both masters and Ph.D. program. IU is the only university in the state of Indiana to offer a doctoral degree in Slavic Languages and Literatures.

Our departments faculty members represent one of the largest and best concentrations of expertise in the United States, with particular strengths in comparative literary and cultural topics, translation, and second language acquisition. Our students participate in language practice tables (available for all languages), study abroad, talent shows, the Zeta Zeta chapter of Dobro Slovo National Slavic Honor Society, and the annual American Council of Teachers of Russian (ACTR) national post-secondary Russian essay contest. Special concerts, exhibits, lectures, film screenings, pedagogy workshops and other events are often open to the public and advertised in our section of the main IU Calendar of Events.

The department houses a U.S. Department of Defense funded Russian Flagship program, 1 of only 4 in the U.S., which trains Russian language learners to superior levels of proficiency. It also features its own in-house press, Slavica Publishers, the leading U.S. specialty press devoted to scholarly monographs, collections of research articles, textbooks, reference works, and journals serving the field of Slavic research articles, textbooks, reference works, and journals serving the field of Slavic languages and literatures, as well as Slavic and East European studies in general.

The department works in cooperation with IUs U.S. Department of Education funded Title VI Center, the Byrnes Institute (REEI), to offer a variety of co-curricular programming throughout the year. Intensive summer training in Russian and other East European languages has been offered at IU Bloomington since 1950. Indiana Universitys summer Language Workshop remains the largest such program in the United States, offering students the opportunity to complete a full year of college language instruction during a single eight-week summer session for reduced tuition rates.

Job Summary

Department-Specific Responsibilities

• Performs travel and research reimbursements, leaves, summer pay, searches, onboarding visiting scholars.
• Updates website.
• Provides ad-hoc support for Russian Flagship, Slavica Publishers.
• Plans and coordinates for events, visitor reimbursements, visas, honoraria.
• Manages special projects (symposia, conferences).
• Submits eDocs for hourly hires; submits background checks; and completes I-9 employment verification.
• Controls budget expense in collaboration with Fiscal Officer and College Finance Office.
• Evaluates office production, revises procedures, or devises new forms to improve efficiency of workflow.
• Organizes office operations and procedures, such as creating Word or Excel files, bookkeeping, and preparation of payrolls, flow of correspondence, filing, requisition of supplies, and other office services.
• Oversees opening, sorting, and routing of incoming mail, answers correspondence and prepares outgoing mail.
• Purchases and maintains office supplies and equipment, as well as budget expense control.
• May be part of a team to select and train other staff and allocate tasks and assignments to lower-level appointed staff and monitor their performance.
• Assists with administrative needs related to the daily operations, planning, and implementation of various or multiple student services or department initiatives.
• Works on office projects engaging others to collaborate and accountable to see through to completion.

General Responsibilities

• Evaluates office production, revises procedures, or devises new forms to improve efficiency of workflow.
• Organizes office operations and procedures, such as creating Word or Excel files, bookkeeping, and preparation of payrolls, flow of correspondence, filing, requisition of supplies, and other office services.
• Oversees opening, sorting, and routing of incoming mail, answers correspondence and prepares outgoing mail.
• Purchases and maintains office supplies and equipment, as well as budget expense control.
• May be part of a team to select and train other staff and allocate tasks and assignments to lower-level appointed staff and monitor their performance.
• Assists with administrative needs related to the daily operations, planning, and implementation of various or multiple student services or department initiatives.
• Works on office projects engaging others to collaborate and accountable to see through to completion.
• Performs other duties related to maintaining an internal website and/or working with social media.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

WORK EXPERIENCE

Required

• 4 years of relevant experience.

SKILLS

Required

• Proficient written and verbal communication skills.
• Effective interpersonal skills.
• Excellent organizational skills.
• Demonstrates ability to maintain confidential information.
• Demonstrates excellent judgment and decision making skills.
• Maintains a high degree of professionalism.
• Ability to simultaneously handle multiple priorities.
• Demonstrates time management and priority setting skills.
• Ability to lead/manage others.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Generalist

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Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

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