Administrative

Job Description SUMMARY Provide high-level administrative support by conducting research preparing statistical reports handling information requests and performing clerical functions such as preparing correspondence receiving visitors arranging conference calls and scheduling meetings. ESSENTIAL DUTIES & RESPONSIBILITIES Prepare invoices reports memos letters financial statements and other documents using word processing spreadsheet database and presentation software. Open sort and distribute incoming correspondence including faxes and email. Perform general office duties such as ordering supplies and maintaining records management systems. File and retrieve corporate documents records and reports. Prepare responses to correspondence containing routine inquiries. Prepare agendas and make arrangements for committee board and other meetings. Gather data from the benchmark price assestmentinformation service and generate reports and spreadsheets. Compile daily reports for multiple locations to producemonthly production summaries. Approve check requests and requisitions using an enterprise content management platform. Prepare expense reports for executives. Distribute commodityassessments. Manage weekly UPS and FedEx reports. Perform daily scanning. Manage the fleet fuel card system including adding new users creating canceling and unlocking cards preparing monthly reports and printing and scanning invoices for accounts payable. Provide general administrative support for the executive suite including scheduling calls mail copying phones and meetings. Operate the postage metermail machine. Provide notary services. Coordinate fundraising activities for various charities. Order business cards. Assist PresidentCEOwith personal administrative needs including vehicle insurance and registration. Manage coordinate and distribute athletic tickets. Job Requirements EDUCATIONEXPERIENCE High School Diploma 2 years related executive assistant experience andor training preferred. Must have working knowledge of Microsoft Office applications including Word Excel and Outlook. Must have some working knowledge of basic office equipment such as multi-function phone system voice mail computer e-mail facsimile and copier. Knowledge of specific systems preferred but not required JDE Edwards Pitney Bowes Mail Machine Platts Global Oil Analytics Service RVI Real Vision Software and Voyager Fleet Card Management System.