Administrative Manager

Posting Details

Posting Details

Posting Number S15895P Working Title Administrative Manager Department PSO-Marine Extension Service About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

For more than 50 years, UGA Marine Extension and Georgia Sea Grant has served the state through integrated research, education, and extension programs that promote the responsible use and stewardship of Georgia's coastal resources.

By serving as a bridge between scientists, local governments, and marine industries, we help communities protect coastal resources through sustainable, science-based solutions. Our extension specialists connect university expertise with local needs to strengthen the economic vitality and resilience of coastal communities. Education staff enhance environmental literacy and inspire stewardship by engaging the public, teachers, and students in programs that highlight the importance of Georgia's coastal ecosystems. We also prepare the next generation of educators and marine scientists through workforce development opportunities for college students. Meanwhile, our research program supports applied studies across Georgia that expand understanding of coastal and estuarine systems and address pressing environmental challenges.

Marine Extension and Georgia Sea Grant is managed through a federal-state partnership between the University of Georgia (UGA) and the National Oceanic Atmospheric Administration's (NOAA) National Sea Grant College Program, a network of 34 Sea Grant programs located in coastal and Great Lakes states and territories.

College/Unit/Department website https://gacoast.uga.edu/ Posting Type Internal (PEP) Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information

Monday - Friday, occasional travel with some evening work required.

Advertised Salary Commensurate with Experience Posting Date 10/15/2026 Open until filled No Closing Date 10/22/2026 Proposed Starting Date 11/02/2026 Special Instructions to Applicants

You must be a current employee of The University of Georgia to be eligible for this position.

Location of Vacancy Athens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title Business Services Pro I FLSA Exempt FTE 1.00 Minimum Qualifications

Bachelor's degree in a related field or equivalent

Preferred Qualifications

Knowledge of University of Georgia policies and procedures related to fiscal administration, procurement, human resources, and general administration.

• 2 years experience using University financial system Onesource.
• 2 years experience working with NOAA and Sea Grant related subaward payments and other misc administrative duties.
• 1 year experience working with event management

Position Summary

The Administrative Manager primarily assists the Administrative Financial Director in managing fiscal and administrative operations of Marine Extension and Georgia Sea Grant. This includes assisting with planning, organization, and control of fiscal, human resources and logistical activities of Marine Extension and Georgia Sea Grant; assist in hiring personnel and processing paperwork for all new employees; serving as departmental staff liaison for other units on campus; and providing assistance to faculty and staff regarding policies and procedures. Position will occasionally drive students and other employees, as well as using a UGA vehicle to drive to our coastal offices and other meetings.

Knowledge, Skills, Abilities and/or Competencies

• Strong organizational, problem-solving, and customer service skills.
• Excellent written, verbal, and interpersonal communication.
• Proficient in Microsoft Excel, Microsoft Office, and University business systems.
• Able to manage multiple priorities, projects, and deadlines with accuracy.
• Knowledge of University policies, procedures, and business practices.
• Exercises sound judgment and maintains confidentiality.
• Works effectively both independently and collaboratively with University partners.

Physical Demands

This position is based in Athens, Georgia with travel to other locations as needed local and around the state.

Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? Yes Is having a P-Card an essential function of this position? Yes Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Human Resources Administration

• Coordinates human resources processes for department. Duties include but are not limited to: Coordinate and process position management, recruitment, hiring, onboarding, separations, and related human resources activities.
• Prepare and process employment actions and other human resources transactions.
• Maintain confidential personnel records and human resources tracking tools.
• Track compliance requirements, mandatory training, and onboarding activities.
• Serve as a resource for Marine Extension and Georgia Sea Grant employees on human resources procedures and requirements.
• Bi-weekly payroll reconciliation

Percentage of time 30 Duties/Responsibilities

Assistance to Leadership and Department Head

• Various administrative tasks supporting the Athens team and leadership, such as:
• Organizes Promotion and Tenure Appointment packages.
• Processing administrative tasks in support of Athens team and leadership; primarily department head.
• Misc duties as they arise working with the department head and leadership team.
• Position will also help with administrative duties to offices in Savannah and Brunswick as needed

Percentage of time 25 Duties/Responsibilities

Fiscal & Business Operations

• Administer and process a variety of financial transactions, including purchase orders, payment requests, journal vouchers, and other general ledger activities, ensuring accuracy, appropriate documentation, and timely processing.
• Recommend and implement process improvements to enhance efficiency, consistency, and compliance.
• Serve as the designated backup to the Administrative Financial Director for assigned fiscal and human resources transactions.
• Serve as the departmental Procurement Card (P-Card) holder.

Percentage of time 20 Duties/Responsibilities

Subaward and Subcontract Management

• Administer and process Marine Extension and Sea Grant subawards by partnering with the Office of Sponsored Projects to facilitate the development, execution, and ongoing administration of subcontracts with universities, agencies, and institutional partners across the state.
• Administer and process Sea Grant/NOAA Omnibus-related subawards and contracts, including research awards, traineeships, Knauss Fellowships, state fellowships, stipends, and other sponsored awards. Coordinate and process the administrative and financial documentation associated with each award throughout its lifecycle, from initiation through closeout.
• Oversee the reconciliation of subaward expenditures and invoices, identify and resolve financial discrepancies, and ensure accurate and timely processing of payments in accordance with award terms, funding requirements, and applicable policies.

Percentage of time 15 Duties/Responsibilities

Event Management

Coordinator of event management:

• Oversee initiation of contracts with vendors for events, lodging, and catering.
• Administer and oversee registration tasks in PSO Connect registration system.
• Oversee and help with communication with vendors, suppliers, and attendees.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Sara Karlsson Recruitment Contact Email karlsson@uga.edu Recruitment Contact Phone 706-542-8849

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • Are you a current employee of the University of Georgia?
• No Response
• No
• Yes

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter
• List of References with Contact Information

Optional Documents