Administrative / Office Assistant-Temp to Perm

Job description

A & Associates, Inc. | Temp-to-Hire Opportunity-Office Assistant

INTRODUCTION

A & Associates is a reputable staffing agency with a proven track record in screening and recruiting as well as job placement and career development. With more than ten (10) offices throughout the United States, A & Associates is a company that can be trusted to provide a diverse level of services with excellence, diligence and integrity.

“Quality In Everything We Do” is far more than our mantra, it is our standard!

Explore a career with A & Associates, one of the leading providers for temporary, temp-to-hire, permanent placement services and security guard services.

JOB DESCRIPTION

A & Associates is seeking a dependable, organized, and motivated Office Assistant to support daily administrative, shipping, receiving, and inventory operations at a new office location in Bloomfield, New Jersey.

Our client operates in the information technology services industry, supporting business technology equipment, IT infrastructure, and related services.

The Office Assistant will help maintain an organized and professional office environment while assisting with incoming and outgoing shipments, inventory documentation, and general administrative tasks.

This position is ideal for someone who enjoys a combination of office administration and hands-on responsibilities.

Previous experience is preferred but not required. The client is willing to train the right candidate and provide opportunities for professional development and advancement.

This is a temporary-to-permanent opportunity for an individual seeking stability and long-term career growth.

DUTIES AND RESPONSIBILITIES

The duties and responsibilities of the Office Assistant include, but are not limited to, the following:

Office Administration & Maintenance

• Maintain a clean, organized, safe, and professional office environment.
• Perform routine office cleaning and general housekeeping duties.
• Answer incoming telephone calls professionally and direct inquiries appropriately.
• Assist with daily administrative activities and general office operations.
• Print, scan, copy, and organize letters, documents, and shipping paperwork.
• Prepare and send emails and maintain accurate electronic records.
• Assist with additional administrative assignments as requested.

Shipping, Receiving & Equipment Handling

• Receive incoming packages and equipment delivered by FedEx, UPS, and other carriers.
• Inspect incoming shipments for visible damage and report discrepancies.
• Assist with unpacking, organizing, and storing electronic and computer equipment.
• Prepare outgoing shipments and ensure packages are labeled correctly.
• Print shipping labels and organize packages for scheduled carrier pickups.
• Coordinate package handoffs to FedEx, UPS, and other delivery personnel.
• Maintain organized shipping, receiving, and equipment storage areas.
• Handle computer and electronic equipment carefully to prevent damage or loss.

Inventory & Data Entry

• Enter equipment information into the company's inventory management system.
• Assist with tracking incoming and outgoing equipment.
• Use barcode scanners when applicable to identify and document inventory.
• Maintain accurate inventory records and report discrepancies.
• Learn the client's inventory processes and internal systems through provided training.
• Support accurate equipment tracking and recordkeeping.

Teamwork & Continuous Improvement

• Communicate effectively with supervisors, coworkers, and delivery personnel.
• Follow established office procedures and operational guidelines.
• Demonstrate a willingness to learn new systems and responsibilities.
• Assist with process improvements that support efficiency, organization, and customer service.
• Take initiative in maintaining a productive and organized work environment.

HEALTH & SAFETY

• Follow applicable OSHA regulations and workplace safety procedures.
• Maintain clean, orderly, and hazard-free workspaces.
• Follow safe handling practices when moving, unpacking, and organizing electronic equipment.
• Use appropriate lifting techniques and request assistance when handling heavy or awkward packages.
• Report damaged equipment, unsafe conditions, or workplace incidents promptly.
• Follow instructions for the safe storage and handling of computer and electronic equipment.
• Observe established security procedures for company equipment and inventory.
• Understand and follow safety instructions, training, and workplace communications provided in English.
• Participate in required safety training and follow company policies.

REQUIREMENTS

MINIMUM QUALIFICATIONS

Education/Experience

• High school diploma or equivalent preferred.
• One (1) to two (2) years of office administration, shipping and receiving, inventory, or related experience preferred, but not required.
• Entry-level candidates with a positive attitude and willingness to learn are encouraged to apply.
• Basic computer proficiency, including sending emails, entering information, and working with electronic documents.
• Ability to learn inventory management systems through on-the-job training.
• Previous experience using barcode scanners is a plus but not required.
• Experience with FedEx, UPS, shipping labels, or package receiving is beneficial.

Skills & Competencies

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and follow instructions.
• Professional and courteous telephone communication skills.
• Dependability, punctuality, and a strong work ethic.
• Basic written and verbal communication skills.
• Ability to understand and communicate safety-related instructions in English.
• Willingness to perform both administrative and light physical tasks.
• Ability to work independently and as part of a team.
• Willingness to learn new skills and grow within the organization.
• Ability to handle company equipment and inventory responsibly.

COMPENSATION & CAREER OPPORTUNITY

Hourly Pay: $18.00–$20.00, depending on experience and qualifications.

Schedule: 9:00 AM–5:00 PM

Employment Status: Temporary-to-Permanent

Career Development: The client provides training based on the selected candidate's skills, interests, and potential for growth within the organization.

This opportunity offers the potential for long-term employment and professional advancement following a successful temporary assignment and the client's hiring decision.

Any benefits eligibility will depend on employment status and applicable A & Associates and client policies.

EEO STATEMENT

A & Associates, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Powered by JazzHR