Administrative Officer

Summary\n \nThis position is located in the Engineering Service of the Jesse Brown VA Medical Center, Chicago, IL. This position provides the overall administrative management for the service and its various sections.\n \nLearn more about this agency\n \nSummary\n \nThis position is located in the Engineering Service of the Jesse Brown VA Medical Center, Chicago, IL. This position provides the overall administrative management for the service and its various sections.\n \nLearn more about this agency\n \nOverview\n \nHelp\n \nAccepting applications\n \nLocation\n \n1 vacancy in the following location:\n \nChicago, IL\n \n1 vacancy\n \nNo matching locations found.\n \nWork site options\n \nTelework eligible No Remote job No Relocation expenses reimbursed No Salary $83,482 - $108,533 per year Pay scale & grade\n \nGS 11\n \nPromotion potential None\n \nLearn more about pay scale and grade\n \nPay scale and grade determines the salary of the job.\n \nWork schedule Full-time Travel Required Not required\n \nAppointment type Permanent\n \nOccupations and job series\n\n 0341 Administrative Officer \n \nSupervisory status Yes Federal service type This job is in the Competitive Service Represented by a union No\n \nDrug test No Security clearance Not Required Position sensitivity and risk Moderate Risk (MR)\n \nJobs require a background check and some require a security clearance. The type depends on the job.\n \nBackground check type\n\n Suitability/Fitness \n \nFinancial disclosure required No\n \nSome jobs require financial disclosure to identify conflicts of interests.\n \nAnnouncement number CAZP-13043923-26-GL Control number 881727200\n \nThis job is open to\n \nHelp\n \nInternal to an agency\n \nCurrent federal employees of the hiring agency that posted the job announcement.\n \nClarification from the agency\n \nCurrent permanent employees of the Jesse Brown VA Medical Center employed WITHIN the Engineering Service Line.\n \nVideos\n \nDuties\n \nHelp\n \nIncumbent Acts as the budget manager for all Engineering fund control points and is responsible to the Chief of Service and Chief, Fiscal Service for various finances. \n \nCoordinates and plans budget for the fiscal year.\n \nEvaluates spending regularly to ensure there is adequate funding in the fund control point.\n \nDevelops an annual equipment forecast and provides justification for equipment needs for all sections of Engineering Service.\n \nFormulates and submits all new contracts, as well as manages renewal of contracts for a variety of building maintenance services.\n \nTracks and trends contract data.\n \nEnsures invoices are paid promptly and all inactive contracts are closed out appropriately.\n \nWill hear and resolve complaints from employees, referring to a higher-level supervisor when necessary.\n \nEnsures employees have appropriate labor mapping in the cost accounting system.\n \nOnboards and orients new employees to Engineering Service Line, which involves processing, review of policy and procedures, position training, computer training and expectation discussions.\n \nResponsible for the preparation and updating of organizational and functional charts, initiates personnel actions and requests involving Engineering Service Line personnel and recommendations involving reorganization, realignment of functions, and establishment or abolishment of positions.\n \nPerforms other related duties as assigned.\n \nWork Schedule: Monday thru Friday; 8:00 - 4:30pm\n \nTelework: This position may be authorized for telework (AD-HOC). Telework eligibility will be discussed during the interview process.\n \nVirtual: This is not a virtual position.\n \nPosition Description/PD#: Administrative Officer/PD12214O\n \nRelocation/Recruitment Incentives: Not authorized\n \nCritical Skills Incentive (CSI): Not approved\n \nPermanent Change of Station (PCS): Not authorized \n \nRequirements\n \nHelp\n \nConditions of employment\n\n You must be a U.S. Citizen to apply for this job\n All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.\n Selective Service Registration is required for males born after 12/31/1959\n Subject to background/security investigation\n Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.\n Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)\n \nAs a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:\n\n your performance and conduct;\n the needs and interests of the agency;\n whether your continued employment would advance organizational goals of the agency or the Government; and\n whether your continued employment would advance the efficiency of the Federal service.\n \nUpon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.\n \nQualifications\n \nTo qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/26/2026.\n \nTime-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.\n \nYou may qualify based on your experience and/or education as described below: \n\n Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade (GS-09) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Experience in positions that required knowledge and skill in applying analytical and evaluative methods and techniques to resolve issues or problems; experience in positions that required substantive administrative support functions such as budget, finance, supply and general administration management, and personnel management; experience in positions that required knowledge of qualitative and quantitative analytical techniques to analyze both administrative and operational problems, and present written and oral recommendations; and working knowledge of advanced management principles, organizational theory, analytical and statistical methods, planning methodologies, budgeting and resource management.. OR,\n Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have ???successfully completed a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree, or an LL.M. in a field related to this position that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation.. OR,\n Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a Masters or equivalent degree.\n \nYou will be rated on the following Competencies for this position:\n\n Accountability\n Customer Service\n Decisiveness\n Flexibility\n Interpersonal Skills\n Problem Solving\n Resilience\n \nExperience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.\n \nNote: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.\n \nPhysical Requirements: The work is a combination of sedentary and requiring physical effort and exertion such as e.g., walking, standing, carrying light items such as manuals or briefcases, or driving or travelling by motor vehicle. Long periods of standing, bending, and stooping is also required to observe and study work operations in project construction areas/ sites, confined spaces, mechanical equipment rooms, and other spaces that are noisy, dirty, and close quarters, and lifting of light to moderate heavy items weighing less than 50 pounds.\n \nFor more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.\n \nEducation\n \nA transcript must be submitted with your application if you are basing all or part of your qualifications on education.\n \nNote: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. \n \nAdditional information\n \nThis job opportunity announcement may be used to fill additional vacancies.\n \nIf you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.\n \nUnder the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.\n \nExpand Hide additional information\n \nCandidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.\n \nBenefits\n \nHelp\n \nA career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. \n \nReview our benefits \n \nEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.\n\n