Administrative/Program Coordinator
Beacon Hill Staffing Group
Boston, Massachusetts
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JOB DETAILS
SALARY
$35–$35 Per Hour
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Biology, Business Administration, Catering Services, Communication Skills, Continuous Improvement, Customer Service Systems, Customer Support/Service, Documentation, Executive Assistant Skills , Fortune 500 Customers, Legal, Microsoft Excel, Microsoft Outlook, Microsoft SharePoint, Microsoft Word, Multitasking, Operational Support, Oracle, Organizational Skills, Peoplesoft, Problem Solving Skills, Project/Program Coordination, Quality Control, Records Management, Regulations, Systems/Internals Programming, Time Management
LOCATION
Boston, Massachusetts
POSTED
1 day ago
Our client, a transportation company located in Boston, is seeking an Administrative/Program Coordinator to join their team on a temp-to-perm basis. This onsite role offers a pay rate of $35/hour, with a 37.5-hour workweek and flexible start time between 7:00-9:00am. The position focuses on operational, programmatic, and customer support during key system implementation initiatives, with free parking provided. Qualified and interested candidates are encouraged to apply today for immediate consideration.
Job Responsibilities:
- Provide operational and program support across administrative initiatives
- Process and track program requests, monitor deadlines, and ensure timely completion of tasks
- Support internal programs such as Travel & Expense, catering, P-Card administration, and signature authorization tracking
- Maintain electronic and physical records in compliance with records management policies and assist with document scanning, indexing, and quality control
- Update and manage SharePoint sites and the customer portal, including document uploads and user support
- Serve as a primary point of contact for internal stakeholders, responding to inquiries and coordinating issue resolution
- Assist executives and staff with administrative workflows and ensure accurate documentation and reporting
Candidate Qualifications:
- Bachelor's degree in Business Administration or related field (or equivalent experience)
- Minimum 3+ years of operational or administrative experience
- Strong proficiency in Microsoft Word, Excel, Outlook, and SharePoint (PeopleSoft/Oracle preferred)
- Experience supporting executives and managing workflows across multiple priorities
- Excellent organizational, communication, and customer service skills
- Ability to handle confidential information and work in a fast-paced, regulated environment
- Proven ability to learn quickly and operate independently with minimal training
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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Beacon Hill Staffing Group
Beacon Hill Staffing Group was founded to set a new standard in search, career placement and flexible staffing.
Our niche brands provide direct hire, executive search, temporary staffing, contract consulting and temp/contract-to-hire solutions to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Government Services, Beacon Hill Legal, Beacon Hill Life Sciences, Beacon Hill Solutions and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.
Or you can visit one of our branch locations www.beaconhillstaffing.com/locations
We look forward to working with you.
COMPANY SIZE
1,000 to 1,499 employeesINDUSTRY
Staffing/Employment Agencies
FOUNDED
2000
WEBSITE
https://www.beaconhillstaffing.com/