Administrative Program Manager

Administrative Program Manager

Location

JSU Main Campus, MS

Job Type

Full-Time

Job Number

202400428

College/Division

Title III

Opening Date

11/05/2026

• Description
• Benefits
• Questions

Description

The Administrative Program Manager supports the director by coordinating administrative, fiscal, data management, and programmatic operations of the McNair HBCU Program. This role ensures that daily activities are organized, accurate, and aligned with program goals, including administrative processes, financial procedures, recordkeeping, data collection, reporting, and program implementation. The employee supports approved project activities across participating HBCUs, maintains participant records, compiles performance-report information, assists with purchasing and travel processes, monitors budget activity, and coordinates timely communication with scholars, faculty mentors, campus units, and external partners. The position operates under the Directors supervision and follows applicable university policies, procedures, and approval processes.

Examples of Duties

Program Coordination and Implementation

• Coordinate schedules, logistics, and documentation for approved McNair research, internships,

seminars, graduate preparation, and enrichment activities.

• Coordinate workshops, mentoring, visits, conferences, presentations, events, and authorized

student travel arrangements.

• Maintain calendars, records, and follow-up logs; alert the Director to deadlines, gaps, and

operational risks.

Student Recruitment and Scholar Support

• Support outreach and recruitment across participating HBCUs; coordinate application intake, completeness checks, and selection logistics under approved eligibility and selection procedures.
• Maintain timely scholar communication; coordinate research placements, academic progress

follow-up, graduate application preparation, and referrals to appropriate program resources.

• Maintain professional, inclusive interactions with scholars while protecting confidential participant information.

Data Management, Evaluation, and Federal Reporting

• Collect, organize, verify, and securely maintain records of participant eligibility, service

participation, research engagement, academic progress, and graduate education outcomes.

• Review files routinely, reconcile missing or inconsistent information, and prepare documentation for Director review and institutional monitoring.
• Support annual performance reporting, internal reports, and program evaluation using approved definitions, reporting periods, and institutional data controls.

Fiscal, Procurement, and Administrative Operations

• Maintain budget spreadsheets and supporting documentation; monitor commitments and expenditures against approved categories and notify the Director of potential variances or emerging financial concerns.
• Prepare and route purchase requisitions, invoices, payment requests, travel authorizations,

reimbursements, stipends, and expense reconciliations in accordance with established university procedures.

• Maintain organized procurement, travel, inventory, and fiscal records; coordinate with grants,

procurement, finance, and sponsored-program offices to resolve documentation issues promptly.

• Support-but do not independently authorize-expenditures, budget changes, financial certifications, or other actions reserved for the Director and authorized institutional officials.

Outreach, Collaboration, and Professional Development

• Coordinate communications and logistics with participating HBCUs, faculty mentors, departments, graduate institutions, and program partners.
• Assist with program materials, website content, newsletters, and approved outreach.
• Participate in TRIO/McNair training and professional development; perform related duties consistent with project and university policies.

Typical Qualifications

Minimum Required Education: Bachelors degree in education, business administration, accounting, higher education administration, public administration, or a closely related field.

Minimum Required Experience: At least five years of progressively responsible experience in higher education program operations, student support, grant administration, financial coordination, data management, or a related field. Demonstrated experience handling confidential records and tracking budgets, expenditures, or program deliverables. Experience with Federal TRIO programs, undergraduate research, or graduate-school preparation preferred.

We offer a complete benefits package to full-time employees, including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.

Part-time employees who work 20 hours or more per week are eligible for the complete benefits package.

To learn more details, visit our benefits page.

01

Can you, if hired, provide proof of education?

• Yes
• No

02

Which statement below best describes the highest level of education you have completed?

• High school graduate, diploma or the equivalent (GED)
• Associate degree
• Bachelors degree
• Masters degree
• Specialist degree
• Ph.D
• G.E.D.
• Juris Doctorate

03

Will you now or in the future require sponsorship to work in the United States?

• Yes
• No

Required Question

Employer Jackson State University (MS)

Address 1400 John R. Lynch Street

P.O. Box 17028

Jackson, Mississippi, 39217

Phone (601) 979-2015

Website https://www.jsums.edu/humanresources/