Administrative Project Assistant

Description <-- Simple Share Buttons Adder 7.4.17 simplesharebuttons.com -->TwitterLinkedinFacebookGooglePinterestemailAdministrative Project AssistantJob SummaryTOTE Services is seeking a qualified individual to serve as an Administrative Project Assistant supporting the Vessel Construction Management VCM Project Team. This role will assist the team in meeting its planning and management objectives by managing and controlling contract documents supporting project communications and providing administrative support to all team members.TOTE Services is seeking a qualified individual to serve as an Administrative Project Assistant supporting the Vessel Construction Management VCM Project Team. This role will assist the team in meeting its planning and management objectives by managing and controlling contract documents supporting project communications and providing administrative support to all team members.At TOTE Services we value hard work integrity and an unwavering commitment to exceptional customer service. We invest in our people by providing access to a broad range of training and development programs along with meaningful opportunities for career growth. While our teams support some of the nations most complex and demanding maritime projects we are equally committed to fostering a healthy work-life balance recognizing that the long-term success of our company depends on the well-being of our employees.Essential Duties and ResponsibilitiesPromote the TOTE Services safety culture and adhere to all safety guidelines. Make safety a priority in everything we do and seek opportunities for continuous improvement.Receive organize and streamline project communications to support required deliverable submissions for contract compliance.Schedule and facilitate regular meetings between key stakeholders. This may require the candidate to create meeting agendas PowerPoint Presentations and capturedistribute detailed meeting minutes and action items.Provide organizational and administrative support to the VCM Team in achieving program goals which include reviewing improving and potentially developing internal processes to support VCM activities and other administrative functions.Assists in developing work products such as status reports meeting materials schedules trackers and other program deliverables in support of contract requirements.Provide superior record keeping and documentation control to promote the retention and organization of program documents.Assist with coordinating of shipyard tours for visitors subcontractors and U.S. Government officials.Undertake other relevant duties and projects as appropriate to support the Shipbuilding Program.ExperienceHigh school diploma or equivalent required. 3 to 5 years of administrative experience in an office environment preferred.Qualification RequirementsThe requirements listed below are representative of the knowledge skill andor ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Must be eligible to possess DOD SECRET security clearance.Knowledge Skills and AbilitiesExcellent organizational skills and attention to detailProficiency in the Microsoft Office Suite Programs including SharePoint.Superior oral communication skills and exceptional written skills with the ability to draft and edit a wide variety of materials for different stakeholders.Ability to effectively coordinate multiple projects in various stages of completion that may vary in nature and scope.Ability to organize manage and coordinate their administrative work within a shipyard project team environment.Ability to prepare and interpret schedules charts and management plans.Ability to establish and maintain effective working relationships with internalexternal business partners.Ability to evaluate process effectiveness and develop changes or alternatives.Ability to assist preparation monitor and administer budgets.Ability to multitask and occasionally work within critical time constraintsAbility to work independently and under limited supervisionWork EnvironmentWorks inside an office environment and occasionally required to transit outside in conditions of both high and low temperatures. May be exposed to odors dust dirt mechanical hazards high noise levels and potentially dangerous equipment. Must be able to crouch and stoop to get into areas with restricted headroom and be able to climb ladders. May require extended use of computer keyboard and viewing of computer monitor and ability to sit for long periods of time.Provide your feedback on BizChatEqual Opportunity EmployerTOTE Services is an Equal Opportunity Employer &8211 Affirmative Action and a VEVRAA Federal Contractor. We are committed to a diverse workforce. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran. TOTE Services is a drug-free employer and a participant of the E-Verify Employment Verification Program.Explore transportation and logistics industry job opportunities from Hawaii to Alaska

and Washington State to throughout the Caribbean. Visit saltchukjobboard.com today<-- Simple Share Buttons Adder 7.4.17 simplesharebuttons.com -->TwitterLinkedinFacebookGooglePinterestemail <-- post-content --> Your browser failed to load the job description PDF in iframe. Please click the view button below to open job description PDF in a new tab. View PDF