ADMINISTRATIVE SERVICES - ADMINISTRATION GENERALIST 2

DMINISTRATION GENERALIST 2 - JOB DESCRIPTION

Company: Huntington Ingalls Industries (HII)

Request ID: 936-1

Job Title: Administrative Services - Administration Generalist 2

Location: Newport News, VA

Positions: 1

Contract: November 2, 2026 - November 1, 2027

Work Arrangement: Onsite

Clearance: Not specified

JOB OVERVIEW

HII is seeking an Administration Generalist 2 to support organizational administrative operations across personnel administration, finance, human resources, purchasing, research and development, reporting, and workforce coordination.

The ideal candidate will have experience maintaining personnel records, supporting onboarding/offboarding, tracking employee and contingent-worker qualifications, generating reports, and working with ERP/HRIS and document management systems.

KEY RESPONSIBILITIES

• Represent the organizational unit on administrative matters.

• Recommend, interpret, and implement company and internal administrative policies and procedures.

• Perform a variety of administrative functions supporting:

• Human Resources

• Finance

• Purchasing

• Research & Development

• Maintain accurate and up-to-date personnel files, including:

• Clearances

• Certifications

• Training records

• Generate regular status reports covering:

• Headcount

• Workforce utilization

• Compliance metrics

• Support onboarding and offboarding processes for leased/contingent workers.

• Track certifications, medical clearances, and security clearances.

• Handle time cards, payroll interfaces, and benefits coordination when applicable.

• Ensure leased/contingent labor personnel are fully qualified.

• Maintain accurate workforce and compliance documentation.

• Use ERP/HRIS systems such as SAP and Workday.

• Utilize SharePoint and Teams for document management involving CUI/NNPI.

• Use Excel and Power BI for basic data analysis and reporting.

• Prepare budgeting, project scheduling, and statistical reports as required.

BASIC QUALIFICATIONS

Option 1: Bachelor's degree in a related field + 3 years of relevant experience

Option 2: Master's degree + 1 year of relevant professional experience

REQUIRED / PREFERRED SKILLS

• Personnel Records Management
• Onboarding & Offboarding
• Clearance & Certification Tracking
• Workforce/Contingent Labor Administration
• Headcount & Utilization Reporting
• Compliance Tracking
• Timecard & Payroll Coordination
• ERP/HRIS Systems
• SAP
• Workday
• SharePoint
• Microsoft Teams
• Microsoft Excel
• Power BI
• Data Analysis
• Administrative Policy & Procedure
• Reporting & Documentation

TOP 3 SCREENING QUESTIONS

• Do you have a Bachelor's degree with at least 3 years of relevant experience, or a Master's degree with at least 1 year of relevant professional experience?
• Describe your experience maintaining personnel records and supporting onboarding/offboarding, including tracking certifications, training, medical clearances, or security clearances.
• What experience do you have with SAP/Workday, SharePoint/Teams, and Excel or Power BI for workforce reporting, compliance tracking, and data analysis?

MINIMUM TO MAXIMUM EXPERIENCE

• Minimum: 1 year with a Master's degree
• Alternative: 3 years with a Bachelor's degree
• Maximum: Not specified
• Recruiter Target: 3+ years of relevant administrative/HR/workforce operations experience

PRIMARY SKILLS

Personnel Administration | HR Administration | Personnel Records | Onboarding/Offboarding | Clearance & Certification Tracking | Contingent Workforce Administration | Compliance Reporting | Headcount Reporting | SAP | Workday | SharePoint | Microsoft Teams | Excel | Power BI | Data Analysis | Timecard/Payroll Coordination | Administrative Operations | Reporting & Documentation