Administrative Services Assistant

Job Title: Administrative Services Assistant Training Data Analyst (Compliance)

Location: Clinton, Tennessee
Work Arrangement: Hybrid Minimum 3 days onsite per week
Employment Type: Full-Time
Work Schedule: 40 hours per week, 8-hour shifts
Travel: Less than 10%

Job Summary

We are seeking a detail-oriented and analytical professional for an Administrative Services Assistant Training Data Analyst position within a Training Division. The successful candidate will be responsible for analyzing training data, auditing records, monitoring compliance, preparing reports, and supporting training-related projects.

The ideal candidate will have strong data analysis, quality assurance, and administrative skills, with the ability to ensure that training records meet established standards and regulatory requirements.

Key Responsibilities

• Utilize a Learning Management System (LMS) to extract, analyze, and monitor training data to ensure compliance with required training standards.

• Audit submitted records and documentation for accuracy, completeness, and compliance with established requirements.

• Assist with managing training and staff development projects in coordination with the Training Division.

• Perform quality assurance reviews to maintain the accuracy and effectiveness of training delivery and documentation.

• Track and report employee training activities, including hours completed through self-development programs.

• Prepare detailed reports and analytical summaries related to training compliance and effectiveness.

• Monitor trends in quality assurance metrics and LMS data to identify discrepancies and opportunities for improvement.

• Develop and implement quality assurance measures to evaluate specialized training programs and major training events.

• Maintain accurate records and documentation to support compliance audits and reporting requirements.

• Provide administrative and project coordination support to the Training Division.

• Communicate with internal and external stakeholders to resolve data discrepancies and ensure timely completion of assignments.

• Ensure that reporting activities and compliance records are completed accurately and within established deadlines.

Required Qualifications

• Experience in data analysis, administrative support, project coordination, or compliance-related functions.

• Proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.

• Strong analytical and problem-solving skills.

• Excellent organizational skills and attention to detail.

• Ability to manage multiple priorities and meet strict deadlines.

• Strong written and verbal communication skills.

• Ability to analyze records, identify discrepancies, and maintain accurate documentation.

• Ability to work collaboratively with internal teams and external stakeholders.

Preferred Qualifications

• Bachelor's degree in Business Administration, Data Analysis, Criminal Justice, or a related field.

• Experience working with Learning Management Systems (LMS).

• Previous experience in compliance, quality assurance, auditing, or training administration.

• Experience preparing analytical reports and monitoring performance metrics.

• Familiarity with regulatory requirements, training standards, and documentation audits.

• Experience supporting projects related to employee training and development.

Work Arrangement and Schedule

• Hybrid work arrangement with a minimum of three days onsite per week.

• Work location: Training Facility in Clinton, Tennessee.

• Standard schedule of 40 hours per week with 8-hour shifts.

• Flexible scheduling as approved by the reporting supervisor.

• Minimal travel may be required, generally less than 10%.