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Administrative Services Assistant

InterSources Inc.

Nashville, TN

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JOB DETAILS
SKILLS
Administrative Skills, Artificial Intelligence (AI), Billing, Cloud Applications, Cloud Computing, Contract Management, Data Analysis, Documentation, ERP (Enterprise Resource Planning), Expense Tracking, File Maintenance, Grant Financials, ISO (International Organization for Standardization), Information Technology Consulting, International Electro-Technical Commission (IEC), Internet Security, Lesson Plans, Logistics, Maintain Compliance, Microsoft SharePoint, Online Marketing, Oracle, Organizational Skills, People Management, Printing, Project Planning, Project/Program Coordination, Project/Program Management, Psychiatry and Mental Health, Quality Assurance, Quality Management, Retail, Software Development, Standard Operating Procedures (SOP), Sustainability, System Integration (SI), Time Management, User Experience Design (UXD), User Interface Design, Web Programming, Willing to Travel, Writing Skills
LOCATION
Nashville, TN
POSTED
2 days ago
Title:Administrative Services Assistant
Location:Nashville, TN 37243
On-site/Remote/Hybrid: Hybrid
Duration: 9+ Months
Interview Process: Webcam/In-Person
No of submissions: 1
No of Positions: 1

Note:
This is a hybrid position with in-person attendance in Nashville central office required on first day for laptop deployment and orientation. Travel to central office is non-reimbursable. In-person attendance required quarterly for division meetings in Nashville. Position is renewable annually on 6/30, pending funding availability. Typical working hours are Monday - Friday, 8AM to 4:30PM CST. Position is 37.5 hours per week, reflective of state work week.

Job Description:
Under supervision, the contract Administrative Assistant 3 position provides administrative and fiscal support for the CHANT Enhanced Care Coordination in Maternity Care Deserts Project. This position supports day-to-day administrative operations related to project management, including invoice processing, documentation, and tracking of grant expenditures, to ensure compliance with state and federal requirements.
Distinguishing Features: This position provides lead-level administrative and fiscal support for the project. This is a grant-funded contract position with an anticipated duration of up to five (5) years.
Key Responsibilities:
  • Serve as primary point of contact with Walmart and any approved retail partners to coordinate the Welcome Home Gift Registry and ensure timely fulfillment.
  • Assist with continuous quality improvement (CQI): identify operational bottlenecks, propose fixes, and document process changes.
  • Monitor for equity considerations (e.g., rural delivery constraints, language access needs) and escalate barriers to the Program Director.
  • Support training logistics (virtual and in-person) for care coordinators and partners through registration, materials printing, and attendance tracking.
  • Contribute to project sustainability planning: capture lessons learned and assist with scaling SOPs statewide.
  • Develop and deliver monthly data reports and program updates, including preparing and presenting project information to stakeholders.
  • Prepare and distribute culturally responsive materials on safe sleep, urgent maternal warning signs, breastfeeding, and mental health resources in coordination with program staff.
  • Schedule and coordinate bi-weekly program meetings, vendor check-ins, and partner touchpoints; prepare agendas, minutes, and action logs.
  • Maintain organized project files (SharePoint or other TDH systems) including approvals, receipts, shipping confirmations, SOPs, and meeting artifacts.
  • Draft memos, email templates, and participant-facing communications; ensure plain-language and accessible formatting.
Minimum Requirements:
Graduation from an accredited college or university with an associate or bachelor's degree is required. At least one year of experience providing administrative or fiscal support for grant-funded programs. Supervisory experience preferred

About Us:
InterSources Inc, is a Small, Woman, and Minority-Owned Business Enterprise, ISO/IEC 27001, SOC 2 Type 2 certified company with massive 18+ years of diversified experience in providing IT Consulting Services, Artificial Intelligence, Data Analysis, Application Development, Cloud Services, Cybersecurity, Digital Marketing, ERP Management, Custom Software Development, Web Development, UI/ UX Design, System Integration, QA Support etc. We make reasonable accommodations for clients and employees, and we do not discriminate based on any protected attribute including race, religion, color, national origin, gender sexual orientation, gender identity, age, or marital status. We also are a Google Cloud and Oracle partner company.

About the Company

I

InterSources Inc.

It’s all about harnessing the real power of data. InterSources Inc was founded in 2007 providing intelligent data solutions to clients across industries and geographies.

Over the years, we have built products on Business Intelligence & Big Data platform simplifying and transforming the way business intelligence and real-time data analytics empower Corporations and end-users using Softwares like Tableau, Business Objects, MicroStrategy, etc.

In the process, we have enabled companies to use data analytics to help better understand, predict and influence consumer behavior, identify new market opportunities as they emerge, provide to users the data they need, alert the user when and why key business metrics have changed and enable them to make smart decisions.

COMPANY SIZE
100 to 499 employees
INDUSTRY
Computer/IT Services
FOUNDED
2007
WEBSITE
https://www.intersourcesinc.com/

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