Administrative Services Coordinator II - Inbound/Inventory

Work Schedule

First Shift (Days)

Environmental Conditions

Warehouse

Job Description

As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe or helping find cures for cancer.

LOCATION: On-site Bridgewater, NJ. Relocation assistance is NOT provided. 

• Must be legally authorized to work in the United States without sponsorship.
• Must be able to pass a comprehensive background check, which includes a drug screening.

DESCRIPTION:
Join our team at Thermo Fisher Scientific as an Administrative Services Coordinator II, where you'll contribute to operational excellence while upholding our mission of enabling customers to make the world healthier, cleaner, and safer. In this office-based coordinator role, you will be responsible for daily inventory and inbound/receiving activities. You will spend the majority of your time working from your desk with ERP systems, email, and browsers to maintain inventory accuracy and ensure smooth operations through attention to detail and strong organizational skills.

WHAT YOU WILL DO:

• Verify receipts against items, lot numbers, expiration dates, and quantities to ensure accuracy
• Coordinate and distribute cycle counts and other inventory programs to warehouse teams
• Reconcile inventory data and process lower-level adjustments in the ERP system
• Identify discrepancies and escalate issues to appropriate teams for clarification and resolution
• Maintain accurate inventory records, monitor physical inventory activities and support inventory reconciliation efforts
• Process routine adjustments with appropriate approvals and hand off to the next phase
• Communicate with internal stakeholders to address inventory-related questions and issues
• Ensure compliance with inventory control procedures and documentation requirements

HOW YOU WILL GET HERE:

• HS Diploma or GED required
• 1 year of administrative experience in a professional environment
• Preferred Fields of Study: business, sciences, or related field
• Professional certifications in administrative services or relevant areas valued
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong attention to detail and exceptional organizational skills
• Excellent written and verbal communication abilities
• Ability to handle confidential information with discretion
• Experience with document control and records management
• Strong multitasking capabilities and time management skills
• Proven ability to work independently and as part of a team
• Customer service orientation with excellent interpersonal skills
• Ability to prioritize and manage multiple deadlines
• Experience with enterprise software systems preferred
• Knowledge of GMP and regulatory compliance beneficial
• Physical ability to lift up to 20 pounds occasionally
• Flexibility to adjust work schedules as needed
• Additional language abilities valued

We offer competitive remuneration, annual incentive plan bonus scheme, healthcare, company 401k, and a range of employee benefits! Thermo Fisher Scientific offers employment with an innovative, forward-thinking organization, and outstanding career and development prospects. We offer an exciting company culture that stands for integrity, intensity, involvement, and innovation. 

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status. We will ensure that individuals with disabilities are provided a reasonable accommodation to participate in the job application or interview process, to perform critical job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation. 

Compensation and Benefits

The hourly pay range estimated for this position based in New Jersey is $18.65–$26.00.

This position may also be eligible to receive a variable annual bonus based on company, team, and/or individual performance results in accordance with company policy. We offer a comprehensive Total Rewards package that our U.S. colleagues and their families can count on, which includes:

• A choice of national medical and dental plans, and a national vision plan, including health incentive programs

• Employee assistance and family support programs, including commuter benefits and tuition reimbursement

• At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy

• Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan

• Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount

For more information on our benefits, please visit: https://jobs.thermofisher.com/global/en/total-rewards