| Classification Title: | Administrative Spec II |
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| Classification Minimum Requirements: | Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience. |
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| Job Description: | The Administrative Specialist II supports the administrative and operational functions in a student support office environment. Serving as a liaison, the position ensures operational efficiency, regulatory compliance, and administrative support for the Director and department.
Key Responsibilities Include:
Supervision & Staff Leadership: Direct, train, and schedule undergraduate student assistants and student desk personnel; evaluate performance and manage daily front-office customer service and lobby management workflows. - Federal Grant Activities: Coordinate pre- and post-award federal grant activities, monitor sponsored research funding, track grant deliverables and expenditure compliance, and review budget reconciliation for accuracy.
- Compliance, Safety & HR Initiatives: Oversee unit compliance with University, state, and federal privacy/security rules (including FERPA); act as the Building Emergency Coordinator; compiles information for submission the Provost Business Office for processing/approvals.
- Central Unit Collaboration & Fiscal Oversight: Serve as primary operational liaison to the central Unit Administrative team (Provost Business Office); compiles information in UFGO for approval and vendor purchases, and supports monthly departmental budget monitoring.
- Departmental Operations & Executive Support: Provide administrative support to the OAS Director, maintain operational procedure manuals, oversee data reporting (Enterprise Analytics), and manage special administrative projects.
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| Expected Salary: | $53,000 - $56,000 annually; commensurate with education and experience. |
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| Required Qualifications: | Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience. |
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| Preferred: | - Prior experience supporting federal grant pre- and post-award processes and monitoring sponsored research accounts.
- Demonstrated experience supervising student employees/staff or administrative support personnel in a higher education setting.
- Strong working knowledge of University of Florida administrative systems, including myUFL, myUF Marketplace, UFGO, UFirst, Enterprise Analytics, and Salesforce software.
- Familiarity with FERPA regulations, and workplace safety compliance standards.
- Strong proficiency in desktop productivity, collaboration, and visual design tools, specifically Canva, Google Docs and Sheets, Microsoft Excel, Word, PowerPoint, and Microsoft Teams.
- Professional written and oral communication skills, with demonstrated ability to articulate complex policies, prepare analytical reports, and communicate effectively with university stakeholders.
- Proven ability to exercise independent judgment, manage multiple priorities, and work/collaborate effectively with central administrative business units.
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| Special Instructions to Applicants: | In order to be considered, applicants should include the following:
1. A detailed cover letter outlining your relevant experience in federal grant administration, personnel supervision, and compliance oversight.
2. A current resume or curriculum vitae.
3. Contact information for three professional references.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
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| Health Assessment Required: | No |
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