Administrative Specialist, Forensic Programs

Department: School of Criminal Justice

Campus Location: Wichita, KS - WSU Main Campus

Hire Type: Full Time

Pay: Range begins at $17.73 and is commensurate with experience

Work Schedule: 8-5, M-F; work is performed on-site and in person.

Export Compliance Requirement: No export control requirement.

Job Story

The School of Criminal Justice has an exciting opportunity for an Administrative Specialist who will play a pivotal role in the smooth operation of the new Master's of Forensic Biology and Master's of Forensic Firearms programs. Supporting these new programs will involve juggling room bookings, managing budgets, advising students on non-academic matters and ensuring all administrative tasks are handled with precision and care. We are looking for someone with a friendly nature and proactive approach to be an indispensable member of the team as we work to support the mission of providing top-notch education in criminal justice.

Job Summary

Performs a variety of professional and administrative duties that facilitate the operations of a function(s), program(s), and/or department(s).

Essential Functions

Supports the programs and services provided by the department(s) by performing varied or related processes which may include creating and maintaining databases and websites, monitoring, facilitating, and enforcing compliance with established criteria, guidelines and standards, etc. May coordinate, attend, prepare materials for and/or take minutes at meetings and special events. May prepare or assist in the preparation of budgets, grant applications, proposals, status reports and/or financial statements. May identify and pursue ways to improve the efficiency and effectiveness of administrative procedures used by students, faculty, visitors and staff. May order and maintain sufficient inventory of office supplies and equipment. May be assigned to lead, assist, coordinate or support special projects as needed.

Job Duties

• Supports the programs and services provided by the School of Criminal Justice by performing varied or related processes which may include creating and maintaining databases and websites, monitoring, facilitating, and enforcing compliance with established criteria, guidelines and standards, etc.
• Participates in accreditation-related activities.
• Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events.
• Plans and coordinates marketing and Forensic Science recruiting events.
• Coordinates accreditation-related activities, including data collection and document control.
• Prepares or assists in the preparation of budgets, grant applications, proposals, status reports and/or financial statements.
• Organizes admissions materials and processes for the Admissions Committee.
• Maintains written marketing materials by organizing inventories, placing orders, tracking usage, and ensuring materials are available for recruitment and outreach activities.
• Responds to information requests.
• Orders and maintains sufficient inventory of lab /office supplies and equipment.
• Identifies and pursues ways to improve the efficiency and effectiveness of administrative procedures used by students, faculty, visitors and staff.
• May be assigned to lead, assist, coordinate or support special projects as needed.
• Other duties as assigned.

Required Education and Experience:

• High school diploma or equivalent
• Two (2) years of experience in general office, clerical, administrative support or related field

Knowledge, Skills and Abilities:

• Proficiency in Microsoft Office applications, specifically Word, Excel, PowerPoint, Outlook, and Teams; and in record keeping.
• Ability to manage multiple tasks and prioritize activity to ensure deadlines are met.
• Excellent verbal and written communication skills.
• Excellent attention to detail
• Ability to maintain confidentiality and handle sensitive information with discretion
• Ability to work collaboratively in a professional office environment
• Demonstrated ability to work with frequent interruptions and changing priorities

Preferred Qualifications:

• Bachelor’s Degree
• Experience with marketing, event planning and social media platforms
• Knowledge of university infrastructure, policies, and procedures
• Knowledge of university platforms, e,g, Banner, BlackBoard, Slate
• Demonstrated ability to solve operational problems and make suggestions for process improvement

Physical Requirements:

Ability to remain in a stationary position. Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. Ability to communicate with others and accurately exchange information.

Additional Physical Requirement:

Sedentary:  Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.  Sedentary work involves remaining stationary most of the time.