Administrative/Staffing Coordinator

Non-Clinical - Administrative/Staffing Coordinator

Location: Beverly Hills, CA

Onsite Flexibility: Onsite

Contract Details

• Position Type: Contract
• Contract Duration: 3 months
• Pay Rate: $25.00 / Hour (USD)
• Shift / Schedule: Day shift, 8 hours between 8:00 AM 8:00 PM; 1 weekend day per month
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

This is a contract Administrative/Staffing Coordinator role based in Beverly Hills, CA, supporting an outpatient clinic with comprehensive staff and provider scheduling functions. The position is non-clinical and operates within a medical office environment, requiring strong organizational skills and experience with scheduling and workforce management systems.

Key Responsibilities

• Develop and maintain comprehensive staff and provider schedules, ensuring appropriate coverage for all clinic shifts.
• Enter, update, and adjust schedules in UKG (Kronos) to reflect real-time staffing changes.
• Monitor staffing levels and address last-minute changes (illnesses, emergencies, or volume changes) promptly.
• Ensure all scheduling complies with policies, labor laws, and departmental guidelines.
• Publish schedules on a regular cycle and communicate changes clearly and in advance.
• Coordinate weekend and holiday staffing, implementing fair rotating schedules and ensuring adequate coverage.
• Receive and process time-off requests, verifying eligibility and obtaining necessary approvals.
• Update schedules to reflect approved time off and arrange coverage as needed.
• Track attendance and availability, reporting concerns to management as appropriate.
• Collaborate with HR and Payroll to reconcile schedules with recorded time off.
• Perform routine audits of schedules to verify accuracy and compliance with regulations.
• Monitor adherence to work-hour limits, overtime rules, and departmental policies.
• Prepare and present staffing reports using UKG, Excel, or Tableau to inform leadership decisions.
• Recommend process improvements based on audit findings and operational feedback.
• Ad-hoc duties as needed.

Required Skills

• Experience with EPIC or FAST
• Ability to read, understand, and respond to detailed oral and written instructions

Preferred Skills

• Experience with UKG
• Understanding of medical terminology

Education Requirements

• HSD/GED required
• Certification in healthcare administration or scheduling (preferred)

Required Experience

• 1 year of recent experience working in an outpatient clinic or medical office setting

Nice-to-Have Experience

• 2 years recent experience in large-scale staff and physician scheduling

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About the Client

Industry: Healthcare. This client supports typical roles such as Patient Services Representative, Surgical Scheduling Coordinator, and Authorization Representative. Work is performed on-site in a professional healthcare environment. There is a strong emphasis on insurance, benefits, and authorization processing as well as EMR systems. Roles require a medical office or clinic background. No visa sponsorship is available across all postings.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-06915

Industry: Healthcare