Administrative/Staffing Coordinator

Join our team  in Modesto, CA, a vibrant city that offers a blend of urban amenities and small-town charm. Located at Modesto, CA 95355, you'll be part of a community dedicated to excellence in healthcare.

Schedule

Onsite | 5x8-hour days, 07:30-16:00 | 13 weeks | LOA coverage, non-clinical administrative role

Requirements

• HS Diploma or equivalent education/experience
• 1 year of recent relevant staffing, scheduling, administrative, or healthcare operations experience
• Experience with staff scheduling, timekeeping, and daily staffing coordination
• Proficiency with Kronos, Microsoft Teams, Clairvia, Excel, and related information systems
• Ability to coordinate staffing resources for inpatient hospital unit support
• Strong communication skills to interact with staff, house supervisors, and healthcare teams
• Proficiency in Microsoft Office, including Word, Excel, and Outlook
• Ability to maintain PHI confidentiality and follow local, state, federal, departmental, and facility policies

Preferred Requirements

• Experience in a central staffing office or nursing support services environment
• Experience with Epic or electronic health record systems
• Experience preparing staffing reports, maintaining databases, and auditing data
• Ability to manage competing priorities in an environment with interruptions
• Experience supporting payroll or timekeeping workflows

Summary / Duties

The role involves providing non-clinical administrative support in the central staffing office, focusing on daily staffing, timekeeping, and scheduling for inpatient unit support. Responsibilities include coordinating staffing resources, responding to patient care staffing needs, collaborating with house supervisors, and assigning staff to appropriate units based on skill level, census, availability, and unit guidelines. Duties also involve maintaining schedules, supporting Kronos timekeeping, using Clairvia, Teams, Excel, and related systems, entering and auditing data, preparing routine reports, and screening communications. Additionally, the role supports patient appointment scheduling as needed, maintains confidentiality of PHI, follows regulatory and facility policies, and helps ensure staffing tasks are completed within department time frames.