Administrative Support (Administrative & Fiscal Support Specialist, 0077485T)

Administrative Support (Administrative & Fiscal Support Specialist, 0077485T)

Salary

See Position Description

Location

Windward CC, Kaneohe, HI

Job Type

Full-Time Temporary

Job Number

2026-01515

Department

Windward Community College

Division

Career and Community Education

Opening Date

07/17/2026

Closing Date

8/3/2026 11:59 PM Hawaii

Position Number:

0077485T

Description

Title: Administrative Support (Administrative & Fiscal Support Specialist)

Position Number: 0077485T

Hiring Unit: Career and Community Education

Location: Windward CC

Date Posted: July 17, 2026

Closing Date: August 3, 2026

Band: A

Salary: salary schedules and placement information

Additional Salary Info: Pay Band A, minimum $4,627/month

Full Time/Part Time: Full Time

Temporary/Permanent: Temporary, one-year appointment, continuation subject to funding and program needs.

Other Conditions: To begin September 2026, temporary, continuation subject to funding and program needs.

Duties and Responsibilities

• *Under the supervision of the Director, Office of Career & Community Education, position will support operations and office management for non-credit program activities, particularly workforce development programs funded by tuition, government grants and contract services.
• *Oversee the collection and processing of payments, refunds, for non-credit training programs on a timely basis.
• *Responsible for accurate billing, invoicing, and accounts receivables for non-credit contract training agreements. Interact with clients to facilitate appropriate paperwork and documentation in accordance with University and State policies.
• *Communicates with clients to resolve discrepancies on outstanding accounts receivables in a timely and professional manner.
• *Collaborate with Workforce Development Coordinators to ensure logistics of program activity needs, including, but not limited to, supplies and support materials, are met through by preparation of requisitions and purchase orders.
• *Keep abreast of current UH policies, procedures, and regulations regarding fiscal transactions. Attend professional development opportunities and trainings to ensure current knowledge of software applications and practices specific to non-credit operations.
• *Provide logistical support for workforce development and community education events. Assignments may include evening, weekend hours, and off-campus locations.
• *Assist department staff and faculty in planning, developing, and implementing noncredit training programs and activities.
• *Serves as point of contact in responding to inquiries of course offerings, class schedules, enrollment requirements, admissions processes and other general information regarding non-credit offerings and services.
• *Assist, guide, and explain the registration process and on-line registration system to the general public. Maintain professional customer service and attitude when responding verbally and in writing.
• *Develop and draft operational procedures and policies. Create program forms and other documents to improve workflow and efficiency of office.
• *As directed, provide additional operational and administrative support to other units within the Office of Career and Community Education to ensure timely processing of day-to-day transactions.
• Other duties as assigned.
• Denotes Essential Functions

Minimum Qualifications

• Possession of a baccalaureate degree in business, public administration, communication, education, social sciences, or related field and 1 year of progressively responsible professional experience with responsibilities for office management, educational program operations, or administrative assisting; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Functional knowledge of principles, practices and techniques in the area of business administrative services, office management, educational program operations, or enrollment services, demonstrated by knowledge, understanding and ability to apply concepts, terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with office management or educational program operations.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range of problems that may commonly occur in the area of office management, educational program operations, or customer service.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.

Desirable Qualifications

• Experience working in enrollment services or office operations for post-secondary level educational programs or workforce training programs.
• Experience working in post-secondary educational programs serving at risk, disadvantaged populations.
• Experience working with community, government, or private organizations in billing, invoicing, or collecting payments.
• Experience maintaining student and program records for education or training programs funded by private or government grants.
• Experience in effectively operating an electronic student database or record keeping system.
• Demonstrated understanding of services and support needed for preparing students for job search and employment.

To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach the following required documents:

• Resume;
• Cover letter indicating how you meet the minimum and desirable qualifications of the position;
• Transcript(s) verifying degree and coursework to date appropriate to the position. (Copies of transcripts are acceptable; however, original official transcripts will be required at the time of hire. Academic record/grade summaries will NOT be accepted. Diplomas and copies will NOT be accepted.) Documents issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant; and
• Transcript(s) must be attached to receive credit for degree(s). To upload transcript(s), click on "+ Add supplemental attachment" after uploading required attachments. Applications submitted without transcripts will be reviewed based on related professional level experience and/or training.

Please REDACT references to birth date and Social Security number on submitted documents. Letters of recommendation attesting to job performance and personal character are optional. Incomplete applications will not be considered. Applications are deemed incomplete if materials are unreadable. Materials submitted become property of the College and will not be returned.

Note: If you have not applied for a position before using NEOGOV, you will need to create an account.

Inquiries: Windward Community College Human Resources Office, 808-235-7404.

Windward Community College does not discriminate on the basis of age, race, sex, color, national origin, or disability in its programs and activities. For more information or inquiries regarding these policies, please contact: Human Resources Manager, EEO/AA Coordinator, Title IX Deputy for Employees at 808-235-7404; Title IX Coordinator at 808-235-7468; Section 504 Coordinator at 808-235-7472.

EEO, Clery Act, ADA

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Employer University of Hawaii

Department Windward Community College Address 45-720 Keaahala Road

Kaneohe, Hawaii, 96744

Website http://workatuh.hawaii.edu