Administrative Support and Events Coordinator

Administrative Support and Events Coordinator

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Administrative Support and Events Coordinator

Requisition Number:

76097

Location:

Boulder, Colorado

City

Boulder

State

Colorado

Employment Type:

Classified Staff

Schedule:

Full-Time

Posting Close Date:

29-Nov-2026

Date Posted:

11-Nov-2026

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Job Summary

Job Summary

The Department of Molecular, Cellular and Developmental Biology at the University of Colorado Boulder encourages applications for an Administrative Support and Events Coordinator! This position plays a key role in supporting the department's daily operations by providing administrative assistance, coordinating departmental events, and helping maintain an organized and efficient office environment. The role also serves as the department's Building Liaison, assisting with building operations, security systems, and facility-related needs to ensure a welcoming and functional environment for faculty, staff, students, and visitors.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

Who We Are

MCDB brings together world-class researchers, instructors, and students to explore "the new biology". The department unites molecular, cellular, and developmental studies to understand the foundational mechanisms of life. The department includes faculty, teaching staff, undergraduate advisors, postdoctoral researchers, and students who are passionate about advancing scientific discovery.

What Your Key Responsibilities Will Be

What Your Key Responsibilities Will Be

Faculty Liaison:

• Policy & Operations Advisory: Advise the Chair and faculty on university business protocols, optimize internal workflows, and assists in research and drafting for Program Reviews (e.g., ARPAC), bylaws, and departmental policies.
• Faculty Personnel Management: Direct programmatic processes for faculty searches, appointments, promotions, evaluations, leaves, retentions, and retirements.
• HCM & Salary Administration: Monitor faculty salary entries and merit adjustments in HCM, handle special salary agreements, and serve as the campus liaison for faculty record requests.
• Faculty Records & Service: Maintain confidential faculty personnel files (awards, disciplinary actions, bios) and provide direct administrative support for faculty academic and service needs.

Event Planning and Management:

• Independently plans and manages department events, including both small and large-scale events, such as department retreats, graduation ceremonies, and recruitment events. Event management includes coordination of logistics, managing budgets and procurement processes as well as collaboration with faculty, staff, donors, and students as needed to ensure proper oversight of any departmental events.
• Ensures compliance with university event policies related to safety, parking, facilities, catering, alcohol use, and related requirements.
• Develops event communications and promotional materials, maintaining consistent messaging and branding.
• Recruit, train, and supervise student employees and volunteers supporting events.
• Reviews event outcomes to implement improvements for future planning and coordination.

Administrative Support:

• General Administration: These duties may include assistance with photocopy and fax machine use, work with vendors for equipment repairs, order supplies as needed, and maintain contact lists.
• Executive Administrative Support: Manage the Chair's calendar, correspondence, and reports, as well as other tasks as needed.
• Mail and Delivery Management: Distribute mail, coordinate with faculty and staff on delivery distribution or storage of lab supplies, and ensure sensitive stockroom needs retain proper labeling and security.
• Visitor and Staff Interaction: Provide assistance at the main desk, redirecting people as needed. Assist with general inquiries related to the department and serve as the primary contact for email inquiries to the department.
• Respond to routine questions and requests related to door access, office supplies, equipment and room bookings.
• Act as Property/Asset manager for departmental property and asset tracking, including equipment updates, discrepancy follow-up, and the annual capital equipment inventory in partnership with the Financial Services Manager.

Other Duties/Projects

What You Should Know

What You Should Know

This fully in-person position has an anticipated work schedule of Monday through Friday from 8 am to 5 pm.

What We Can Offer

What We Can Offer

The annual salary for this position is $51,360.

If you have prior state-classified experience in the same class series as this position, your pay may be set at a higher amount per the state Step Pay Program implemented on July 1, 2024.

Benefits

Benefits

At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. In fact, CU Boulder has been named one of Forbes' America's Best Large Employers, ranking #4 among large employers in Colorado and #28 among universities nationwide. Explore additional perks and programs through the CU Advantage program.

Be Statements

Be Statements

Be ambitious. Be pioneering. Be Boulder.

What We Require

What We Require

• Must be a Colorado resident to apply.
• 3 years of relevant experience or a combination of related education and/or relevant experience in an occupation related to the work assigned equal to 3 years.

What You Will Need

What You Will Need

• Proven experience in administrative support, event coordination, and office management.
• Strong organizational skills with attention to detail and ability to multitask effectively.
• Excellent communication skills, both written and verbal, with a strong customer service orientation.
• Proficiency in office software and technology (Windows 10/11 and macOS, Microsoft 365, Microsoft Office, Adobe Office Suite, SharePoint, macOS apps, USB/Ethernet/docking stations/monitors).
• Ability to work independently and as part of a team.

What We Would Like You to Have

What We Would Like You to Have

• Four (4)+ years of relevant experience in an occupation related to the work assigned to this position.
• Additional education in administrative support or related field preferred.
• Proficiency in printer technology (Konica).

Special Instructions

Special Instructions

To apply, please submit the following materials:

• A current resume that includes date ranges and whether the position was full-time or part-time.
• A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
• DD-214 for veteran applicants.
• Qualified veterans are eligible for veteran's preference points within the State classified system. If you are a veteran and would like to have your DD214 evaluated to determine your eligibility for preference points, please attach a copy of your DD214 to this posting. If you do not wish to upload a DD214, please email a copy to recruiting@colorado.edu or send via fax at 303-492-4693 and reference the job to which you are applying.
• If using the educational substitution for experience: proof of degree or transcripts.

We may request references at a later time.

Please apply by November 29, 2026 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

Select here for additional information regarding Classified Staff positions: https://www.colorado.edu/jobs/special-instructions-classified-staff-applicants

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Posting Contact Information

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email: Recruiting@colorado.edu

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The University of Colorado does not discriminate on the basis of race, color, national origin, ancestry, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, marital status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply. Click here for a list of ADA and Title IX coordinators. To view the Regent policy, please click here. This organization participates in E-Verify. We will provide the Social Security Administration and, if necessary, the Department of Homeland Security, with information from each employee's I-9 form to confirm work authorization.

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