Administrative Support Associate

Posting Details

Posting Details

Requisition Number S3132 Position Number 002731 Position Classification Title Administrative Support Associate Functional Title Administrative Support Associate Position Type Staff University Information

Located in North Carolina's third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal - helping first-generation and lower-income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M in research and creative activity. The University's 2,600 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B.

Primary Purpose of the Organizational Unit

The Political Science Department is staffed by 10 full-time faculty and approximately 12 part-time instructors. It offers a comprehensive undergraduate program for approximately 300 political science majors. The department also serves students across the University by teaching courses in the general education curriculum. At the graduate level, the department offers a nationally accredited Master in Public Affairs (MPA) degree and two certificate programs-one in Nonprofit Management and one in Urban and Economic Development. The graduate program enrolls approximately 100 students each year, including typically 55-60 MPA students.

Position Summary

This position is responsible for managing the daily operations of the Political Science Department. This includes responsibility for personnel and financial management, course scheduling, event planning, generation of reports, maintaining records for graduate admissions and MPA student progress, and supervision of student workers as well as assisting faculty in grant administration, travel procedures, and reimbursement.

Minimum Qualifications

HIGH SCHOOL DIPLOMA OR EQUIVALENCY; OR DEMONSTRATED POSSESSION OF THE COMPETENCIES NECESSARY TO PERFORM THE WORK.

Additional Required Certifications, Licensures, and Certificates Preferred Qualifications

• Experience working in a university setting; prior budget, accounting and purchasing experience.

Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Special Instructions to Applicants

Applicants are required to upload a list of at least three (3) professional references that includes:

• Name,
• Company Name,
• Type of reference (Professional, Supervisor, Colleague, Academic, or Personal). One (1) of those references will need to be a current or previous supervisor.
• Email Address
• Contact Phone Number

Recruitment Range $42,000 - $44,015 Org #-Department Political Science - 12214 Work Hours of Position Monday through Friday 8 am - 5 pm Number of Months per Year 12 Posting Requirements Job Family Administrative & Managerial Career Banded Title Administrative Support Associate Open Date 06/08/2026 Close Date 06/29/2026 FTE 1.000 FLSA Non-Exempt If other, please indicate If time-limited, please specify end date for appointment. Salary Grade Equivalency

Key Responsibilities

____

Key Responsibility

Budget/Financial Management

Essential Tasks

• Manage all aspects of departmental funds.
• Maintain and reconcile P-card activity.
• Process reimbursement and faculty travel.
• Develop financial reports for use in decision making by department head.
• Realign departmental budgets as needed for changing priorities and expenditures.
• Processing all accounts payable and accounts receivable for the department. Transfer funds between accounts as needed.
• Place purchase orders and supply orders through SpartanMart.

Key Responsibility

Personnel Management

Essential Tasks

• Manage Faculty Personnel Budget; process personnel paperwork.
• Manage Graduate Assistantship Personnel Budget; process hiring paperwork.
• Create and maintain spreadsheet to manage in-state and out-of-state tuition waivers.
• Be aware of and apply university personnel policies.
• Manage departmental searches utilizing SpartanTalent; prepare candidate interview schedules, prepare hiring paperwork.

Key Responsibility

Record keeping and reporting

Essential Tasks

• Assist in preparation of evaluation materials (promotion and tenure , reappointment, post tenure and annual reviews.
• Assists Department Head, MPA Director and Undergraduate Studies Director with compiling and assembling reports.
• Assist with scholarship applications and awards.
• Maintain department and graduate program records.

Key Responsibility

Event Planning

Essential Tasks

• Manage room reservations, catering, announcements, programs, and travel and lodging for guest speakers for department events and graduation.

Key Responsibility

Departmental Support

Essential Tasks

• Assemble & upload course schedules.
• Train and supervise student employees.
• Create flyers and announcements.
• Customer service.
• Maintain communication lists.

Competency

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Competency Budgeting Competency Description

• Serves as resource for co-workers on budget policies, procedures, and resources. May act as lead person within assigned area of responsibility.

Competency Level Advanced Competency Information/ Records Administration Competency Description

• Utilizes, reconciles and manipulates data for management reports from different internal and external sources.
• Applies an understanding of the information in order to extrapolate key data elements. May serve as a lead worker.

Competency Level Advanced Competency Communication - Verbal Competency Description

• Responds to questions/issues that deviate from standard operating procedures by determining and consulting appropriate resources such as policies, manuals or other staff. Responds to requests for program and procedural information.
• Contacts service recipients, vendors, or clients to provide or obtain information.
• Schedules and coordinates appointments, meetings and events.

Competency Level Journey Competency Communication - Written Competency Description

• Composes written communication with guidance using standard formats.
• Composes correspondence involving program or operational procedures independently from general instructions or brief summaries.

Competency Level Journey Competency Problem Solving Competency Description

• Assesses and may resolve unprecedented problems that require research and review of policy and procedures.
• Applies judgment for problem resolutions based on delegated authority from supervisor.

Competency Level Advanced Competency Knowledge - Program Competency Description

• Applies substantive knowledge of program policies and procedures that effect operations.
• Applies program knowledge to client situations; applies knowledge of program content and services in the analysis of information and decision-making.

Competency Level Advanced

ADA Checklist

ADA Checklist

"R" for Rare (0-30%), "O" for Occasional (30-60%), "F" for Frequent (60-90%), "C" for Constant (90-100%)

Physical Effort Hand Movement-Repetitive Motions - F, Hand Movement-Grasping - F, Holding - F, Finger Dexterity - F, Reading - F, Writing - F, Vision-Preparing/Analyzing figures - F, Hearing - F, Talking - F, Standing - O, Sitting - F, Walking - O Work Environment Inside - C

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter
• List of References

Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • Please indicate how you learned of the vacant position for which you are applying:

• UNCGjobsearch Website

• Greensboro News & Record

• Carolina Peacemaker

• Other Newspaper

• The Chronicle of Higher Education

• Inside Higher Ed

• Other Professional Journal

• NCWorks.gov

• UNC System Job Board

• Other Online Job Board

• Personal Networking

• Other

• • If you selected "Other", please provide the name of the resource here.

(Open Ended Question)

• • Are you eligible to work in the United States without sponsorship?

• Yes

• No

• • Will you now or in the future require visa sponsorship for employment at the University of North Carolina in Greensboro?

• Yes

• No