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Administrative Support Jobs in Norwalk, CT

Administrative Support I

City of Norwalk, CT

Norwalk, CT

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JOB DETAILS
SALARY
$54,661–$57,392.68 Per Year
SKILLS
Administrative Skills, Automation Systems, Bookkeeping, Calculators, Communication Skills, Compensation and Benefits, Copying Machines, Data Entry, Database Administration, English Language, Fax Machines, File Maintenance, Financial Statements, Financial Systems, HRIS/HRMS, High School Diploma, Inventory Management, Mail Processing, Meeting Minutes, Office Equipment, Order Supplies, People Management, Policy Development, Presentation/Verbal Skills, Proofreading, Record Keeping, Regulations, Reporting Skills, Request for Information (RFI), Spreadsheets, Telephone Skills, Typing, Word Processing, Word Processors, Writing Skills, Zoning
LOCATION
Norwalk, CT
POSTED
2 days ago
Salary : $54,661.00 - $57,392.68 Annually
Location : City of Norwalk, CT
Job Type: Full-Time
Job Number: 5038-01-2026
Department: Planning and Zoning
Opening Date: 06/09/2026
Closing Date: 6/28/2026 11:59 PM Eastern
FLSA: Non-Exempt
Bargaining Unit: NMEA

Description of Work
Position Definition: Performs a wide variety of general clerical and/or account keeping functions encompassing a range of diverse but routine functions including basic processing, reception, filing, record keeping, bookkeeping, data entry, and typing with speed and accuracy.

General Duties: Types a variety of forms, cards, labels, envelopes, routine memos, requisitions, accounting and financial statements, etc. and proofreads materials. Prepares agendas, takes and transcribes meeting minutes. Sets up and maintains records and files according to established procedures and searches files for information. Compiles information from standard sources and prepares reports. Answers phone, relays calls and takes messages. Receives and directs visitors. Handles routine requests for information or assistance over the telephone or in person (counter, reception or information desk). Obtains information, assists with applications, and prepares and processes permits or licenses after assuring that all requirements are met. Copies and collates materials. Prepares routine forms and correspondence. Receives, sorts and distributes mail. Performs a variety of basic and repetitive processing tasks, e.g. sorts, numbers, codes and files materials, reviews materials for accuracy and completeness, makes changes per instructions or as authorized, verifies information through cross-referencing of existing computer and/or manual files or inquiries by phone or form letter to senders or other departments. Assists in or maintains inventory and orders supplies. In a library, registers borrowers and charges, discharges books; maintains circulation and attendance records; prepares and mails overdue notices. Operates various office machines, including but not limited to calculators, copiers, faxes and personal computers. Enters and retrieves data from automated financial, department specific and HRIS systems. Prepares department payroll. Performs related duties as required.

Supervised by: Works under the supervision of an employee of higher grade.
Note: The above tasks and responsibilities are illustrative only. The description does not include every task or responsibility.

Required Knowledge, Skills and Abilities
Good knowledge of office terminology, procedures and equipment; good knowledge of business arithmetic and English. Some knowledge of elementary bookkeeping. Ability to maintain complex clerical records and prepare reports from such records. Ability to make minor decisions in accordance with laws, ordinances, regulations and established policies. Ability to perform basic clerical tasks such as coding, sorting, alphabetizing and numeric ordering. Ability to follow oral and written instructions and to communicate effectively orally and in writing. Ability to organize and file documents. Ability to operate office equipment. Ability to utilize various office automation software, including word processing systems, spreadsheets and database management programs, department specific software and automated HRIS or financial systems; Ability to type from clear copy or rough draft, using a word processor, with speed and accuracy; ability to deal effectively with others, including the general public and co-workers.

Minimum Qualifications

  • High School Graduate or GED
AND
  • One (1) year of responsible office experience using word processing or performing account-keeping tasks.

Special Licenses/Certifications AND/OR Supplemental Information

This position is a Grade 8.
The City of Norwalk is an Affirmative Action/Equal Opportunity Employeer
The City of Norwalk provides an outstanding benefits package including a Managed Health Care Program, Participation in 401A Retirement Account, Life Insurance, Dental Coverage, Deferred Compensation Plan, Vacation, Holiday and Sick Time.

For a more detailed overview of our management benefit package go to:

About the Company

C

City of Norwalk, CT

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