Administrative Support Manager
Applications will be accepted through 11:59 PM MST on the posting end date.
Idaho Public Television (PTV) has an exciting and very rare opportunity for a PTV Administrative Support Manager
About the Agency:
Idaho Public Television is a PBS member station and Idaho's only statewide educational broadcast network. We are a state agency under the Idaho State Board of Education. Our nonprofit arm, The Friends of Idaho Public Television, Inc., provides private support for our content and educational content efforts and allows us to produce award-winning long form documentaries, quality public affairs journalism, podcasts, and educational events. We harness the power of public media to encourage lifelong learning, connect our communities, and enrich the lives of all Idahoans. We Tell Idaho's Stories.
Job Summary:
Idaho Public Television is seeking an Administrative Support Manager to serve as a key member of the agency's leadership and operations team. This position provides high-level administrative, operational, governance, and project management support to the General Manager and agency leadership.
The Administrative Support Manager serves as the primary liaison to the Friends of Idaho Public Television Board of Directors and is responsible for coordinating board governance activities, regulatory compliance reporting, executive publications, agency records management, specialized agreements, facility operations coordination, and strategic initiatives. This position requires exceptional organizational, project management, communication, and analytical skills, along with the ability to independently manage complex assignments involving multiple stakeholders and competing priorities.
Working collaboratively across the agency, this position supports Idaho Public Television's mission through effective planning, coordination, compliance, and operational leadership.
Example of Duties:
Board Governance & Committee Relations (30%)
- Serve as the primary staff liaison to the Friends of Idaho Public Television Board of Directors and its committees.
- Coordinate, schedule, and administer Board and committee meetings, including preparation and distribution of agendas, meeting materials, supporting documentation, and follow-up actions.
- Attend Board and committee meetings and prepare official meeting minutes and records.
- Maintain Board records, bylaws, resolutions, and electronic governance document repositories.
- Coordinate annual Board meeting schedules, retreats, off-site meetings, travel arrangements, lodging, and technology requirements.
- File annual reports and other required organizational documentation with applicable state entities.
- Support Board member onboarding and governance activities.
Regulatory Compliance & Executive Reporting (30%)
- Coordinate and manage required federal, state, and agency reporting activities.
- Research, compile, prepare, submit, and maintain records related to FCC compliance requirements and public file reporting.
- Monitor reporting calendars and ensure deadlines are met.
- Research, analyze, and interpret applicable laws, regulations, policies, and reporting requirements.
- Prepare and distribute executive-level reports, presentations, and agency communications.
- Coordinate development and publication of the General Manager's Report, Agency Strategic Plan, Agency Performance Report, and other executive publications.
- Utilize professional document design and publishing techniques to produce polished reports and presentations for agency leadership, governing bodies, elected officials, and public broadcasting partners.
Agency Operations & Project Management (20%)
- Serve as a key member of the agency's operations team.
- Lead and coordinate special projects, operational initiatives, and strategic assignments on behalf of the General Manager and agency leadership.
- Research issues, identify alternatives, develop recommendations, and present findings to management.
- Coordinate activities among multiple divisions to ensure successful completion of projects and agency priorities.
- Develop project timelines, monitor progress, track and reconcile project expenditures against approved funding, identify budget variances, develop budget projections and spending recommendations, and communicate project status to stakeholders.
- Assist leadership in evaluating operational processes and identifying opportunities for improvement.
- Represent the General Manager and agency leadership in meetings and projects as assigned.
Contracts, Records Management & Administrative Compliance (10%)
- Maintain records of contracts, agreements, licenses, and permits; track renewals and retention requirements; monitor contract expenditures and funding utilization; identify budget variances and provide spending recommendations related to assigned contracts and agreements.
- Track contract execution, renewals, expiration dates, routing approvals, and retention requirements.
- Coordinate site licenses, use agreements, trademarks, service marks, liens, and related filings.
- Oversee records retention and records destruction processes in accordance with state requirements.
- Coordinate agency insurance documentation and certificate requests.
- Assist with agency reporting and administrative compliance activities.
Facilities, Safety & Business Operations Coordination (10%)
- Serve as the primary point of contact for facility-related issues, projects, and operational needs.
- Coordinate building maintenance requests, office moves, access control systems, janitorial services, and building improvement projects, including monitoring project budgets, tracking expenditures, identifying budget variances, and ensuring costs remain within approved funding levels
- Maintain emergency preparedness, continuity planning, and crisis response documentation.
- Coordinate facility safety inspections and follow-up corrective action.
- Monitor building safety and security practices and communicate operational concerns to leadership.
- Coordinate vehicle titling, licensing, and related agency administrative functions.
Minimum Qualifications: Experience:
- Interpreting and applying regulations or policies and procedures.
- Planning, organizing, implementing, and evaluating special projects.
- Independently researching, compiling, developing and summarizing material for reports on a frequent or recurring basis.
- Analyzing information, identifying problems, defining alternatives and developing recommendations for management/administrators.
Preferred Qualifications:Proven experience in:
- Supporting executive leadership, governing boards, or boards of directors, including preparation of agendas, meeting materials, minutes, and official records.
- Project management involving multiple stakeholders, competing priorities, and firm deadlines.
- Regulatory compliance, government reporting, FCC filings, public records, or public meeting requirements.
- Development of executive reports, strategic plans, annual reports, presentations, and professional publications.
- Records management, contract administration, and organizational compliance processes.
- Facilities, safety, security, or business operations coordination.
- Working in public broadcasting, education, government, or nonprofit organizations.
- Strong project management, organizational, analytical, and problem-solving skills.
- Exceptional writing, editing, proofreading, and document design abilities.
- Exercising independent judgment, maintaining confidentiality, and managing sensitive information.
How to Apply:
After careful review of this announcement and filling out the associated application, please attach and submit a resume and cover letter relevant to this position.
Benefits:
- Excellent medical, dental, and vision health plans
- One of the Nation's best state retirement systems (PERSI) that offers a lifetime benefit
- Life Insurance
- Short and long-term disability insurance
- Paid sick and vacation leave accrual upon hire
- Parental leave
- 11 paid holidays annually
- A healthy work-life balance
- Career growth and professional development opportunities
- Tuition Reduction and College Credit Benefits available as we are an agency operating under the State Board of Education
For additional information related to benefits and/or State programs visit: https://dhr.idaho.gov/StateEmployees/Benefits.html
EEO/ADA/Veteran
The State of Idaho is committed to providing equal employment opportunities and prohibit discriminations against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.
The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.
Preference may be given to veterans who qualify under state and federal laws and regulations.
Agency Contact:
Thank you for your interest in employment with Idaho Public Television! If you have questions about this position, please contact us at lindsay.ng@dhr.idaho.gov