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Administrative Support Jobs in Arlington, VA

ADMINISTRATIVE SUPPORT SPECIALIST

Department of the Air Force (Agency Wide)

Arlington, VA

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JOB DETAILS
SKILLS
Administrative Management, Administrative Procedures, Administrative Skills, Air Force, Analytical Development, Automotive Repair and Maintenance, Budgeting, CSS (Cascading Style Sheet), Calendar Management, Communication Skills, Contract Management, Cost Effectiveness Analysis, Customer Support/Service, Executive Assistant Skills , Facilities Management, Fast Food, Federal Government, Financial Management, Financial Systems, Furniture, Government, Information Technology & Information Systems, Information/Data Security (InfoSec), Legal, Microsoft Office, Military, Office Equipment, Organizational Development/Management, Peace Corps, Performance Analysis, Physical Security, Printing, Problem Solving Skills, Program Evaluation, Property Management, Publications, Purchase Orders, Purchasing/Procurement, Quantitative Analysis, Records Management, Regulations, Research Skills, Resource Management, Secret Clearance, Security Clearance, Security Policy, Systems Administration/Management, Time Management, Training/Teaching, Travel Planning, United States Department of Defense (DoD), Volunteer Experience, Willing to Travel
LOCATION
Arlington, VA
POSTED
Today
Summary

Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information.

The primary purpose of this position is: To provide executive and administrative support services to The JudgeAdvocate General (TJAG), the Deputy Judge Advocate General (DJAG), and the subordinate directors and division chiefs of AF/JA and the Air Force Legal Operations Agency (AFLOA) across the National Capital Region (NCR).

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Duties

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  • Serves as the OTJAG lead administrator and primary point of contact for management of administrative management systems (e.g., workflow, TMT, Etc.), suspense tracking, and administrative executive support services for AF/JA, AFLOA and the AFJAGC. Responsibilities include primary management of suspense monitoring and control (e.g., the handling and distribution of work assignments, tasks and other communication within assigned deadlines); administrative communications; information and physical security; facility management (including space acquisition, assignment, renovation and utilization); publications and forms; printing and duplicating services; mail services and deliveries; telephone control; and records management for OTJAG.
  • Performs personnel activities and functions for OTJAG, including personnel action requests; source documents; unit, field, and master personnel records; and Commander's Support Staff (CSS) tasks. Primarily responsible for performing personnel actions; e.g., conducting in and out processing, monitoring personnel readiness programs, and ordering performance report and decoration shells/rips.
  • Primary AF/JA action officer for the requisition, purchase, storage, and issuance of office supplies and administrative office equipment and for property management. Evaluates requests for and research necessity, cost effectiveness, and sufficiency of specifications before initiating process for purchase of equipment, supplies, and furniture.
  • Travel and transportation action officer for planning and scheduling travel for AF/JA and AFLOA personnel in NCR. Plans travel and procures necessary reservations/arrangements (e.g., executive transportation like car service to Capitol Hill).
Requirements

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Conditions of employment
  • Must complete initial online questionnaire and additional assessment(s)
  • U.S. Citizenship is required
  • Males must be registered for Selective Service, see www.sss.gov
  • If authorized, PCS will be paid IAW JTR and AF Regulations. If receiving an authorized PCS, you may be subject to completing/signing a CONUS agreement. More information on PCS requirements, may be found at:
  • This position is subject to provisions of the DoD Priority Placement Program
  • Disclosure of Political Appointments
  • All federal employees are required to have direct deposit.
  • Depending on the type of position (competitive/excepted) you are selected for, you will be required to serve a 1-year probationary period OR 2-year trial period.
  • Upon completion of your probationary/trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
  • Overtime may be required as workload demands
  • Must be able to obtain and maintain a SECRET security clearance
  • Leave accrual may be authorized upon request
  • Advance in hire may be authorized if there is demonstrable proof on your resume
  • This is a critical position to the operation of AF/JA. Without the performance of the functions of the Support Services Specialist, the operations and mission accomplishment of the JAG Corps would be significantly impaired
Qualifications

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Administrative and Management Positions.

SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-09, or equivalent in other pay systems. Example of specialized experience includes: (1) Working with qualitative and quantitative techniques for analyzing and measuring the effectiveness, efficiency, and productivity of administrative and technical problems; (2) performing a wide range of concepts, principles, and practices related to the provision of executive support services; (3) applying research, analytical and program development, and evaluation techniques to coordinate, liaison, and make valid recommendations on new and continuing office services and support programs, organizational budget and security; and (4) interpreting and explaining applicable regulations, guidance, policies and procedures concerning a wide variety of issues, initiatives, and topics that support the mission of the JAG Corps.

OR

EDUCATION: Successfully completed a Ph.D. or equivalent doctoral degree or 3 years of progressively higher level graduate education leading to a Ph.D. degree or LL.M which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, if related. NOTE: You must submit a copy of your transcripts.

OR

COMBINATION OF EXPERIENCE AND EDUCATION: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. NOTE: You must submit a copy of transcripts

FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-09 level is required to meet the time-in-grade requirements for the GS-11 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

1. Knowledge and understanding of information and workflow management, security programs, policy directives, suspense tracking, records management, equipment, supply and financial management systems.

2. Knowledge of Air Force administrative procedures; experience with Air Force budgeting, contracting, and resource management; and knowledge of Air Force military and civilian functions.

3. Knowledge in making travel arrangements and creating TDY orders and travel vouchers using the automated travel system and other systems as required. Ability to interpret policies and guidance and develop organizational guidelines, supplements, and procedures.

4. Skill in researching, analyzing and resolving problems and issues quickly and accurately as they relate to Air Force requisitioning and purchasing systems. Ability to communicate effectively, both orally and in writing. Extensive working knowledge of computer information systems, including the Microsoft Office suite, is necessary to input and retrieve information from both internal and external automated databases and systems quickly and accurately.

5. Working knowledge of the organizational structure, including directorates and divisions, of The Judge Advocate General's Corps and an understanding of the hierarchy and functions of offices within AF/JA, AFLOA, and the JAG Corps offices within MAJCOMs, NAFs, and at Air Force installations.

6. Ability to interface/coordinate with other JAG Corps, Air Staff and Pentagon offices, including those of other services and government agencies. Serve as trusted agent. Incumbent will be trusted with highly sensitive (and often classified information). They must protect the information in an appropriate fashion.

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

IF USING EDUCATION TO QUALIFY: If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit trasscripts with the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience, transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

********************ADDITIONAL INFORMATION FOR ACTIVE DUTY SERVICES MEMBERS********************

ACTIVE DUTY SERVICE MEMBERS: The VOW Act requires federal agencies to treat an eligible active duty service member as a veteran, disabled veteran, and preference eligible (as applicable) when applying for civil service positions before the effective release or discharge date. Appointment of military members before the release or discharge date is permissible if the member is on terminal leave. At the time the active duty member applies for a civil position, he or she must submit a "certification" memo in lieu of a DD-Form 214, Certificate of Release or Discharge from Active Duty. Active duty members applying for a civil service position without submitting a valid certification memo or DD-Form 214 with their application will render the member ineligible for the position. The certification memo must originate from the member's military service branch on official letterhead and contain the following:
  • Name/Rank/Grade of Service Member
  • Branch of Armed Forces
  • Dates of Active Service (Start and End Date(s)
  • Expected Date of Discharge/Release from Active Duty
  • Terminal leave start date (if applicable)
  • Expected character of service (honorable or general) and type of separation (i.e. separation or retirement)
  • Must be certified within 120 days of anticipated discharge
  • Signature by, or by direction of the adjutant, personnel office, unit commander, or higher headquarters commander.


Note: The VOW Act provides tentative preference. If appointed, a DD Form-214 must be submitted upon receipt

Additional information

Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click here. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location.

Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information.

120-Day Register: This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur.

Military Spouse Preference (MSP) Eligible: MSP applicants, if determined best qualified, must be selected and placed at the highest grade for which they applied. You must include a completed copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSP. Click here to obtain/download a copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist.

Priority Placement Program (PPP) Applicant Eligible: PPP Applicants, if determined well qualified and selected, will be placed at the at the full performance level. You must include the applicable completed copy of the PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility as a PPP Applicant. Click here to obtain/download a copy of the applicable PPP Self-Certification Checklist (DD3145-1 through DD3145-4, select the appropriate checklist for your claimed preference). To determine the applicable PPP Self-Certification Checklist required to substantiate the eligibilities you are claiming, refer to the AF Civilian Employment Eligibility Guide located in the Required Documents section of this vacancy announcement.

Disabled veteran leave is available to a Federal employee hired on/after 5 Nov 2016, who is a veteran with a service-connected disability rating of 30% or more. For more information, click here.

If you have questions regarding this announcement and have hearing or speech difficulties click here.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.



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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

About the Company

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Department of the Air Force (Agency Wide)

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