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Administrative Support Jobs in Philadelphia, PA

Administrative Support Specialist, University Strategy

LaSalle University

Philadelphia, PA

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JOB DETAILS
SKILLS
Administrative Skills, Budgeting, Calendar Management, Campus Recruiting, Communication Skills, Community Support, Customer Support/Service, Data Analysis, Decision Support, Establish Priorities, Higher Education, Interpersonal Skills, Leadership, Logistics, Maintain Compliance, Manage Agenda, Marketing Communications, Microsoft Office, Multitasking, Office Suites, Organizational Skills, Physical Demands, Plan Meetings, Presentation/Verbal Skills, Project Tracking, Project/Program Management, Record Keeping, Regulations, Research Skills, Spanish Language, Strategic Planning, Team Player, Time Management, Writing Skills
LOCATION
Philadelphia, PA
POSTED
1 day ago
Position Details

Position Overview

Position Title
Administrative Support Specialist, University Strategy

Department
500050 - Office of the VP for Enrollment SV

Position Type
Regular

Position Classification
Full-Time, 12 months

Grant/Gift Funded (all or a portion)?
No

If Temporary or Grant Funded, Start Date and End Date

Position Description/Posting Details

Posting Number
S1403P

Position Summary

The Administrative Support Specialist for University Strategy serves as a trusted strategic and administrative support, providing coordination and leadership to advance key initiatives and programs. Reporting through the division of Enrollment, Marketing & Communications, the Administrative Support Specialist manages daily tasks and complex projects, coordinates cross-campus collaborations and activities, assists in the facilitation of communication with internal and external stakeholders, and ensures that the day-to-day operations of the division are carried out.

Essential Duties
  • Provide excellent front facing customer service to individuals and guests coming to meet with the Senior VP of University Strategy and other members of the Division.
  • Assist with the management of the SVP's calendar, scheduling priorities, and meeting logistics.
  • Prepare briefing materials, reports, presentations, correspondence, and other executive communications.
  • Administer the budget for the divisions of Enrollment, Marketing & Communications.
  • Screen and prioritize incoming communications and requests for the SVP's response and attention.
  • Coordinate with campus partners to execute key campus-wide activities including, but not limited to, new student move-in and Christmas Tree Lighting and Holiday Village.
  • Assist in the development, implementation, and monitoring of strategic initiatives and special projects.
  • Conduct research, analyze data, and prepare recommendations to support executive decision-making.
  • Track project timelines, deliverables, and outcomes across multiple departments.
  • Serve as a liaison between the SVP's office and faculty, staff, students, administrators, trustees, community partners, and external organizations as requested.
  • Organize and coordinate meetings, committees, retreats, and special events.
  • Develop agendas, prepare meeting materials, record minutes, and monitor follow-up actions.
  • Monitor compliance with institutional policies, procedures, and applicable regulations as assigned.
  • Maintain confidential records and sensitive information with discretion and professionalism.
  • Represents the University and/or the SVP at on or off-campus events.
Secondary Responsibilities
  • Work collaboratively with other divisional and University-wide departments to enhance the student experience, especially related to on-campus recruitment activities.
  • Attend recruitment events to support registration and other administrative tasks.
  • Perform other work-related duties as assigned.
# of Direct Reports
0

Required Qualifications
  • Bachelor's degree from an accredited institution of higher education
  • Previous experience successfully working as part of a team.
  • Demonstrated strong interpersonal skills, with the ability to communicate effectively and provide outstanding customer service to students, families, and campus partners.
  • Excellent written, verbal, and interpersonal communication skills.
  • Strong organizational and project management abilities.
  • Demonstrated ability to handle confidential information with discretion.
  • Proficiency with Microsoft Office Suite and other office productivity tools.
  • Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
  • Knowledge of and commitment to the mission of La Salle University.
Preferred Qualifications
  • Master's degree.
  • Proficiency in Spanish.
Physical Requirements and/or Unusual Work Hours
  • This position will work evening and weekend hours for events and meetings.


Special Instructions to Applicant

La Salle University is dedicated to fostering a welcoming and respectful environment where all individuals can thrive. We seek candidates who will contribute to a positive, inclusive, and supportive community, and who are committed to working collaboratively with students, fostering critical thinking, supporting their success, and helping them realize their full potential.

La Salle University offers its eligible employees comprehensive medical and dental plans, employer paid life and disability insurance, retirement benefits, generous paid time off (vacation, sick leave, and holidays), and tuition benefits such as no cost undergraduate and graduate degree programs for its employees (with no wait period) and no cost undergraduate degree programs for its employees' dependents (after completing the required years of service).

Posting Information

Application Open Date
06/22/2026

Application Close Date

Application Open To
Internal and External Applicants

About the Company

L

LaSalle University

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