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Administrative Support

Intersources

Tampa, FL

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JOB DETAILS
SKILLS
Administrative Skills, American National Standards Institute (ANSI), Artificial Intelligence (AI), Cloud Applications, Cloud Computing, Data Analysis, Data Collection, Data Entry, ERP (Enterprise Resource Planning), English Language, Executive Assistant Skills , Expense Reports, File Management, Finance, High School Diploma, ISO (International Organization for Standardization), Identify Issues, Information Technology Consulting, International Electro-Technical Commission (IEC), Internet Security, Interpersonal Skills, Machine Tool, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, OSHA, Office Equipment, Online Marketing, Oracle, Presentation/Verbal Skills, Problem Solving Skills, Procedure Development, Purchase Orders, Quality Assurance, Regulatory Compliance, Reimbursement, Reporting Skills, Safety Equipment, Safety Training, Software Development, Spreadsheets, Staff Training, Statistics, System Integration (SI), Telephone Skills, Time Management, Travel Planning, Typing, User Experience Design (UXD), User Interface Design, Web Programming, Writing Skills
LOCATION
Tampa, FL
POSTED
Today
Job Title: Administrative Support
Address: Tampa, FL 33605
3 Months Contract Position

WORK ENVIRONMENT: Cubicle, working to support the executive assistant team and the office with various matters.
PARKING: Parking garage available. Parking will be validated/covered

Candidate Responsibilities:
Front Desk Support:
  • Serves as initial point of contact for the Front Desk of the Executive Offices at HART's Ybor City location, answering the central telephone system and directing calls accordingly.
  • Greets and directs visitors to HART. Assists visitors, HART employees, and the public with general questions; responds to inquiries from associates, and visitors, and refers, when necessary, to the appropriate person, official, or department head.
  • Maintains accurate and complete sign-in/sign-out procedures; ensures knowledge of visitor and associate location.
  • Prepares and processes all incoming and outgoing mail. Receives and routes incoming/outgoing mail to the departments.
Administrative Assistant Support:
  • Provides administrative support to department associates located at the Ybor City location facility when needed. Composes, types, and distributes meeting notes, correspondence, forms, and reports of moderate complexity and highly confidential nature.
  • Creates and maintains forms and spreadsheets to support department functions and track activities and deadlines. Generate reports and gathers statistical data as requested.
  • Maintains and controls the department's files, hard and electronic copies, and serves as file manager for the department.
  • Identifies and resolves problems in accordance with established procedures and parameters with minimal supervision.
  • ttends and assists staff at public outreaches, trainings, meetings, and interviews. Records notes or minutes of meetings and/or interviews.
  • Schedules and confirms conferences, meetings, and appointments for the department.
  • Schedules and coordinates business travel arrangements for the departmental staff members; reviews, assists and prepares travel expense reports and submits to the Finance Department for reimbursement.
  • May complete and monitor purchase requisitions, correspondence and internal request forms.
  • Provides ongoing assistance and training to the department staff involving the usage of various office machines, tools and equipment.
  • Performs other duties as assigned.
Skill Matrix:
Skill Required No. of Years Actual Years of Experience bility to speak and understand English Required High School Diplom Must ble to pass a drug screen and MVR Required 2 years' experience as an administrative support person in a professional office 2 Years Microsoft Office including Outlook, Word, Excel and PowerPoint 2 Years Excellent verbal, written and interpersonal skills Required Excellent typing and data entry Required Experience in public facing and individuals who may be rude or irate Required
Questions to be answered by Candidate:
  1. If applicable (safety sensitive positions), do you attest that your candidate has provided consent to random drug testing pursuant to section 11.3 of the master contract?
  2. If applicable (safety sensitive positions), do you attest that your candidate is willing to adhere to any customer dress/safety equipment requirements, in compliance with ANSI and OSHA, and that such equipment will be provided at your company's/candidate's expense?
  3. Is your candidate aware this is a contract/temporary position, and the agency does not offer benefits including PTO and paid holidays?
  4. Does you candidate have any pre-planned time off, including doctor appointments within the 1st 90 days?
  5. Does your candidate have experience managing a multi-line phone system?
  6. Does your candidate have experience working in a public facing role?
If you are interested in this exciting opportunity, please submit your updated resume to javeed@intersourcesinc.com or Contact 510-955-1528

About Us:
InterSources Inc. is a Small, Woman, and Minority-Owned Business Enterprise, ISO/IEC 27001, SOC 2 Type 2 certified company with massive 18+ years of diversified experience in providing IT Consulting Services, Artificial Intelligence, Data Analysis, Application Development, Cloud Services, Cybersecurity, Digital Marketing, ERP Management, Custom Software Development, Web Development, UI/ UX Design, System Integration, QA Support etc. We make reasonable accommodations for clients and employees, and we do not discriminate based on any protected attribute including race, religion, color, national origin, gender sexual orientation, gender identity, age, or marital status. We also are a Google Cloud and Oracle partner company

About the Company

I

Intersources

It’s all about harnessing the real power of data. InterSources Inc was founded in 2007 providing intelligent data solutions to clients across industries and geographies.

Over the years, we have built products on Business Intelligence & Big Data platform simplifying and transforming the way business intelligence and real-time data analytics empower Corporations and end-users using Softwares like Tableau, Business Objects, MicroStrategy, etc.

In the process, we have enabled companies to use data analytics to help better understand, predict and influence consumer behavior, identify new market opportunities as they emerge, provide to users the data they need, alert the user when and why key business metrics have changed and enable them to make smart decisions.

COMPANY SIZE
100 to 499 employees
INDUSTRY
Computer/IT Services
FOUNDED
2007
WEBSITE
https://www.intersourcesinc.com/

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