Administrative Technician, Senior

Administrative Technician, Senior

Salary

$45,302.40 - $77,334.40 Annually

Location

City Hall, 900 East Broad Street, Richmond, VA

Job Type

Full-Time Permanent

Remote Employment

Flexible/Hybrid

Job Number

20M0000099

Department

Information Technology

Opening Date

10/13/2026

Closing Date

10/27/2026 11:59 PM Eastern

• Description
• Benefits
• Questions

Are you Richmond R.E.A.D.Y? Respect. Equity. Accountability. Diversity…YOU!!!

This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:

• Virginia Retirement System (VRS)
• Language Incentive
• Referral Bonus
• Tuition Assistance Program

Description

This opportunity is not to exceed a max compensation amount of $60,000/annually.

The City of Richmond Department of Information Technology seeks a customer Service/accounting focused candidate for the position of Administrative Technician, Sr. This is intermediate level administrative work of moderate difficulty and complexity involving a variety of tasks requiring independent work decisions within established policies, procedures and technical knowledge in a specialty field. An employee in this class performs clerical duties in relation to a specific division program, which require the application of independent judgment based on knowledge gained through work experience. Positions in this class typically determine if compliance with programmatic requirements are met and approve or disapprove services, projects, activities or financial payments. This includes the preparing, processing and tracking of monthly journal vouchers. The variety of work differs among program positions - some positions within this class will also maintain cost, financial, inventory, manpower or other specialized reports in order to account for and evaluate items purchased, services rendered, productivity or other control oriented activities. This is accomplished by keeping records such as fees collected, quantity and quality of items purchased, credit or reimbursement due, positions or space needed, and availability of stock.

Duties include but are not limited to

• Exercised: Classification typically does not supervise.
• Received: Incumbent reporting relationship is based on department.
• Note: Other reporting relationships may apply

DUTIES:

• Prepares and process Purchase requisitions and purchase orders in the financial system (RAPIDS), tracks invoice payments and research and resolve payment issues.
• Provides a full-range of technical, administrative and coordination services in support of the Departments operation and functions.
• Creates and maintains various excel spreadsheets.
• Provides customer services that include answering phone calls, routing incoming calls, taking messages, greeting visitors, directing visitors to appropriate staff, and answering questions
• Exercise excellent interpersonal skills - requires demonstrated poise, tact, diplomacy, and an ability to establish and maintain effective working/professional relationships with external and internal customers.
• Order supplies, materials, and schedule repairs

Qualifications, Special Certifications and Licenses

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge (some combination of the following):

• English language and grammar
• Experience with standard office equipment such as office machines, multi-line phone, computers, copier, fax, scanning machine, etc.
• Experience with software such as Microsoft Word, Excel, and Outlook
• Basic arithmetic calculations and mathematics
• Administrative and clerical procedures such as word processing, managing files and records, and designing forms
• Administrative and clerical procedures, and business principles

Skills (some combination of the following):

• Entering data accurately
• Maintaining confidentiality
• Utilizing critical thinking and analytical skills to solve problems
• Demonstrating excellent customer service
• Data entry
• Customer service
• Oral and written communication

Abilities (some combination of the following):

• Follow established procedures
• Pay attention to detail
• Work efficiently in a fast-paced environment
• Work independently with little supervision
• Work and support a team/staff
• Multi-task
• Use sound judgment and make important decisions
• Prioritize multiple responsibilities
• Summarize notes and requests in a concise manner
• Compose written, professional correspondence

MINIMUM TRAINING AND EXPERIENCE:

• High School Diploma or GED
• Three years of related clerical or office support experience.
• An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification

PREFERRED QUALIFICATIONS:

• Four (4) years or more verifiable work experience in administrative, billing or office support that included use of a personal computer, word processing and spreadsheet software to prepare a variety of correspondence, reports, and documents
• Four (4) years or more verifiable work experience processing purchase requisitions and purchase orders
• Knowledge of DIT's purchasing policies and procedures
• Knowledge of COR applicable purchasing, accounting and accounts payable policies and procedures
• Experience making quick and accurate judgment calls regarding the need to provide information to various internal and external customers
• Experience coordinating, monitoring and managing various services or special projects
• Experience maintaining production tracking records, generating routine correspondence and preparing monthly billing reports for services provided by a department/division
• Experience processing weekly payroll

Equal Employment Opportunity Statement

The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment, the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process, please contact Veronica Kenner, by email at HR-ADA@rva.gov.

This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.

The City of Richmond Values Veterans. We are an official V3 Certified Company.

The City of Richmond is a proud partner with the US Army Partnership for Your Success PaYS Program.

With over 4,000 employees, the City of Richmond is an "Employer of Choice" among cities throughout the nation. The City strives to hire and retain employees who bring dedication and talent to the workforce. Offering a competitive, cost effective, and quality benefits package is one element of an "Employer of Choice".

The City offers a full range of benefit programs from initial hire through retirement. Please visit our Web site for details.

01

10-point compensable veteran. You must have an existing compensable service-connected disability of 10 percent or more. Other 10-point veteran include disabled veteran or a veteran who was awarded the Purple Heart for wound or injuries received in action, veterans widow or widower who has not remarried, wife or husband of a veteran who has a service-connected disability, widowed, divorced or separated mother of an ex-service son or daughter who died in action, or who is totally and permanently disabled. Do any of these apply?

• Yes
• No

02

5-point veterans must have been discharged under honorable conditions and had one of the following: Active duty in the Armed Forces of the United States, in a war, or during the period 4/28/52-7/1/55 or active duty for more than 180 consecutive days other than for training, any part of which occurred during the period beginning 2/1/55 and 10/14/76 or active duty during the Gulf War sometime between 8/2/90 - 1/2/92 or active duty in a campaign or expedition for which a campaign badge has been authorized or active duty for which more than 180 consecutive days other than for training, any part of which occurred during the period beginning 9/11/2001 and ending on the date prescribed by the Presidential proclamation or by the law as the last date of operation Iraqi Freedom. Do any of these apply?

• Yes
• No

03

Which answer best describes your highest level of education?

• High School Diploma/GED
• Some college
• Associates Degree
• Bachelors Degree
• Advanced Degree

04

Have you ever worked for the City of Richmond as a permanent employee or contract employee?

• Yes
• No

05

Select the below that best describes your years of experience providing administrative support?

• No experience
• 1-2 years of experience
• 3-4 years of experience
• More than five years of experience

06

Do you have experience working with RAPIDS?

• Yes
• No

07

Which of the below best describes your level of experience with Microsoft Suite applications (i.e. Excel, Word etc.)?

• No experience
• Beginner
• Intermediate
• Proficient
• Advanced

08

Select the below areas that you have direct professional experience performing: (select all that apply)

• Preparing, submitting, monitoring, tracking accounts payable and accounts receivable transactions
• Processing receipt of goods
• Tracking expenses in a database or a spreadsheet
• Reviewing contracts
• Tracking Purchase Orders
• Preparing Journal Vouchers
• Preparing requisitions and purchase orders
• Not applicable

09

Select the below that best describes your level of experience with preparing purchase requisitions and purchase orders?

• No experience
• One to two years of experience
• Three to four years of experience
• More than five years of experience

10

Please describe your level of experience working in a government agency

• No experience
• One to two years of experience
• Three to four years of experience
• More than five years of experience

Required Question

Employer City of Richmond

Address 900 East Broad Street

Suite

Richmond, Virginia, 23219

Phone (804) 646-5660

804-646-5660

Website https://www.rva.gov/