Administrator / Senior Administrator (Strategic Partnerships Office)

Administrator / Senior Administrator (Strategic Partnerships Office) - LBL Careers

Administrator / Senior Administrator (Strategic Partnerships Office)

Bay Area, California, United States

Administrative LD-Laboratory Directorate 107846 Requisition #

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Lawrence Berkeley National Lab's (LBNL) Strategic Partnerships Office (SPO) within the Laboratory Directorate is looking for a talented Administrator or Senior Administrator to provide comprehensive administrative support.

Berkeley Lab's Strategic Partnerships Office bridges groundbreaking scientific research with real-world applications by advancing multi-sector collaborations with industry, academia, federal sponsors, and non-profits. In this exciting role, you will serve as the central operational coordinator, handling a broad spectrum of duties in a dynamic, collaborative environment. Reporting directly to the Chief Strategic Partnerships Officer (CSPO), this role is instrumental in facilitating seamless research partnerships, tracking deliverables, managing vendor contracts, coordinating logistics, and supporting compliance across key institutional initiatives. You will be an essential operational anchor, ensuring efficient administrative workflows, financial and procurement tracking, and seamless customer service across diverse stakeholder groups.

This position has an anticipated start date of December 7, 2026.

• If you are a current or former Berkeley Lab employee experiencing technical difficulties with submitting your application, please contact talent-acquisition@lbl.gov.*

We're here for the same mission, to bring science solutions to the world. Join our team and YOU will play a supporting role in our goal to address global challenges! Have a high level of impact and work for an organization associated with 17 Nobel Prizes!

Why join Berkeley Lab?

We invest in our employees by offering a total rewards package you can count on:

• Exceptional health benefits.
• Generous paid time off, sick time off, and holidays.
• A culture where you'll belong - we are invested in our teams!

What You Will Do:

The Administrator will:

• Serve as the central operational point of contact for the CSPO, SPO team members, and client groups.
• Provide coordination and calendar management support to the CSPO, SPO team, and Lab stakeholders including, scheduling meetings, advisory boards, demo days, and conferences.
• Provide travel assistance, onboarding support to new employees, lead property inventories, and serve as timekeeper.
• Assist the CSPO with maintaining and tracking budgets, including working with finance office representatives.
• Support all procurement activities in compliance with the Lab, University of California (UC), Department of Energy (DOE), and federal policy.
• Partner with SPO leaders to manage processes for vendor contracts, including approvals, purchase orders (POs), managing requisitions, and processing invoices.
• Provide updates to the SPO team intranet and external internet sites.
• Update and maintain the dashboard, including preparing standard reports using routine data from Lab systems to populate standardized templates for key reporting deliverables.
• Prepare requested reports and metrics including time-sensitive ad hoc and data calls from DOE, UC, and other sponsors.
• Provide record keeping, including accurately creating, updating and maintaining online records and archives in the SPO and Lab databases.
• Maintain project tracking tools to monitor projects, action items, deadlines, and deliverables.
• Assist and train staff in the use and maintenance of tracking systems, troubleshooting, and resolving issues.
• Manage all office space-related needs, including telephones, IT/digital needs, copier maintenance/repairs, water delivery, transportation, mail, creating and managing facilities/custodial work requests, etc.

In addition to the above, the Senior Administrator will:

• Act as a lead operational liaison for the CSPO and Directorate partners.
• Establish customer service standards, proactively advise leadership on complex administrative challenges, and independently resolve non-routine administrative operational issues.
• Establish training protocols and administrative workflows to improve operational efficiency.
• Design, establish, and implement new tracking frameworks and digital workflows across multi-functional SPO teams.
• Direct and oversee complex procurement activities.
• Authorize large-contract purchase orders and vendor agreements.
• Establish strategies for purchasing compliance across institutional, UC, DOE, and federal frameworks
• Oversee complex vendor contract processes including budget tracking to resolve complex procurement or subcontract compliance exceptions.
• Provide guidance to staff on adherence to institutional, UC, DOE, and federal policies.

What We Are Looking For:

For the Administrator position:

• A Bachelor's Degree (or equivalent knowledge/training) in Business, Communications, or related field and a minimum of 5 years of progressively responsible experience supporting high level executives in a professional, academic, or research environment, or an equivalent combination of education and experience.
• Experience delivering high-level administrative support, encompassing email correspondence, calendar management, scheduling, meeting planning, document management, travel coordination, expense reports, project coordination, data management, report generation, and navigating complex computerized systems in a fast-paced environment.
• Demonstrated proficiency using prominent cloud-based software platforms and applications, including Google Workspace, Microsoft Office Suite, Adobe Acrobat, and Zoom video conferencing.
• Demonstrated ability to learn new applications, platforms, and online content management systems.
• Experience interpreting applicable institutional policies and procedures in administrative areas of responsibility, including travel, procurement, property management, and space management.
• Demonstrated analytical skills, including the ability to proactively identify a wide range of issues, problem-solve, develop creative solutions, and recommend alternative approaches.
• Exceptional organizational skills, showcasing the ability to manage competing priorities, meet deadlines, track multiple projects, take initiative, and adapt quickly to changing work priorities.
• Demonstrated commitment to high-quality customer service and the ability to build and maintain effective, professional working relationships at all levels and across multifunctional teams.
• Excellent written communication skills, with a history of producing professional, error-free emails, documents, reports, and presentations.
• Demonstrated interpersonal skills, including experience maintaining a high level of professionalism, diplomacy, discretion, and confidentiality while interfacing with personnel at all organizational levels, internally and externally.

In addition to the above, for the Senior Administrator position:

• A Bachelor's Degree (or equivalent knowledge/training) in Business, Communications, or related field and a minimum of 8 years of progressively responsible experience supporting high level executives in a professional, academic, or research environment, or an equivalent combination of education and experience.
• Experience managing complex calendar arrangements and travel (domestic and international) for senior leaders.
• Experience with policy guidance and interfacing with high-level external and institutional officials.
• Experience designing and implementing tracking systems, work processes, and improvements to existing systems.

Desired Skills/Knowledge:

• A Master's Degree (or equivalent knowledge/training) in Business, Communications, or related field.
• Experience with Berkeley Lab, the University of California (UC), the Department of Energy (DOE), and/or local, state, federal policies, procedures, and regulations as it relates to administrative areas of responsibility including procurement, events, travel, timekeeping, and financial management.
• Experience with Berkeley Lab systems and tools (LETS, eSRA, FMS, TREX, RezDesk, e-biz, etc.)

Additional Information:

• Application Date: Priority consideration will be given to candidates who apply with a resume by Friday, November 13, 2026. Applications will be accepted until the job posting is removed.

• Appointment Type: This is a full-time career appointment, exempt (monthly paid) from overtime pay.

• Union Represented: This position is represented by a union for collective bargaining purposes.

• Salary Range:

• The Administrator position has a budgeted salary range of $94,920 - $122,760 annually, for job code A40.2.

• The Senior Administrator position has a budgeted salary range of $113,220 - $146,424 annually, for job code A40.3.

• It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary will be commensurate with the final candidate's qualifications and experience, including skills, knowledge, relevant education, certifications, and aligned with the internal peer group (if applicable and per the union contract agreement).

• Background Check: This position is subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.

• Work Modality: This position is eligible for a telework work schedule where onsite attendance is determined by the supervisor based on operational requirements, business needs, and the responsibilities of the position. As needed, work will be performed onsite at Lawrence Berkeley National Laboratory (Berkeley Lab), located at 1 Cyclotron Road, Berkeley, CA 94720. The supervisor retains discretion to determine when onsite attendance is necessary and to establish or adjust the telework work schedule. Employees may be required to report onsite on days beyond their established telework arrangement as directed by the supervisor. All flexible work arrangements at Berkeley Lab are approved at the discretion of management and are pursuant to Berkeley Lab, UC, and DOE policies at the time, and are subject to modification and cancellation as business needs warrant. Individuals working a telework schedule must reside within 150 miles of Berkeley Lab. A REAL ID or other acceptable form of identification is required to access Berkeley Lab sites (for more information click here).

• Relocation Assistance: This position is not eligible for relocation assistance.

• Work Authorization: Candidates must be eligible to work in the U.S. at the time of hire. Visa sponsorship is not available for this position.

Want to learn more about working at Berkeley Lab? Please visit: careers.lbl.gov

Equal Employment Opportunity Employer: The foundation of Berkeley Lab is our Stewardship Values: Team Science, Service, Trust, Innovation, and Respect; and we strive to build community with these shared values and commitments. Berkeley Lab is an Equal Opportunity Employer. We heartily welcome applications from all who could contribute to the Lab's mission of leading scientific discovery, excellence, and professionalism. In support of our rich global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under State and Federal law.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. For additional information, click here.

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Salary$94,920–$122,760 Per Year