Admissions and Outreach Assistant

Posting Details

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Position Information

Posting Number: 20260317V Position Title: Admissions and Outreach Assistant Posting Type Student Hours/week: Up to 20 hours/week Eligibility: Work study preferred but open to all students Semester 2026-2027 Academic Year Location Vasey Hall Detailed Work Schedule Number of positions: 1 Department: 576-Dean, Professional Studies Contact Name: Paul Ballentine Contact Phone/Extension: 610-519-4366

Position Summary Information

Job Description Summary:

The College of Professional Studies is Villanova's academic home for adult and part-time learners pursuing degree completion, certificates, and continuing education. The Admissions and Outreach Student Worker provides day to day support across the CPS admissions and outreach teams. This role covers a range of responsibilities including: connecting with prospective students and CPS Partner Organizations, preparing materials for recruitment events, strategic communications, event planning, among others. It is a strong fit for a student exploring careers in sales, marketing, communications, or higher education, offering hands on experience with customer relationship management systems, event execution, and direct outreach to prospective students.

Requirements:

Key Responsibilities

Communications

• Help set up communications tied to events, application deadlines, and other key dates
• Audit website pages for accuracy and flag outdated content

Prospective Student Engagement

• Assist with answering incoming phone calls
• Connect with prospective students through inbound and outbound calls to answer questions and direct them to the right resources

Inventory and Collateral

• Oversee admissions and outreach supplies, track quantities, and recommend when reorders are needed
• Assemble application boxes and organize outgoing mailings

Event Support

• Print name tags, organize and print event materials, and prepare packets for on and off campus events
• Assist with logistics for on-campus events, including room reservations, food orders, and setup
• Enter leads from events into Slate Trips, particularly during high volume periods when on the spot entry is not possible

Administrative Support

• Serve as a liaison with the Bursar's Office as needed for checks, monthly reporting, and vendor forms
• Complete research assignments such as identifying partner organizations, developing outreach lists, and gathering contact information

Qualifications

• Currently enrolled Villanova student in good standing
• Interest in sales, marketing, communications, or a career in higher education
• Comfortable speaking with prospective students by phone in a professional and welcoming manner

Additional Information: Physical Demands Summary: Wage Rate: $10 per hour

Posting Detail Information

Closing Date (11:59pm ET): Open Until Filled No

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • Are you currently a registered Villanova student?

• Yes

• No

• • Are you eligible for work study?

• Yes

• No

• I don't know

• • Have you ever worked on campus before? If "Y", what department and semester/year?

(Open Ended Question)

• • What is your availability (days, times)?

(Open Ended Question)

Optional Applicant Documents:

Required Documents

• Resume / Curriculum Vitae

Optional Documents

• Cover Letter / Letter of Interest
• Other Document