Admissions and Records System Analyst

Posting Details

Position Information

Job Number CLA00616P Position Title Admissions and Records System Analyst Position Type Classified Full Time Percentage Employee 100% Number of Months Assignment 12 Starting Date As soon as possible Current Work Schedule

Monday - Friday 8:00am - 4:30pm. Days and hours of employment may change depending on District needs.

Salary Range 36 Salary

$6,516.04 - $8,341.27 monthly. Successful candidate will start at step 1 except in cases where District deems appropriate.

Shift Differential FLSA Non-Exempt Location Main Campus Department Admissions and Records (Dept) Open Date 10/09/2026 Closing Date 10/23/2026 Open Until Filled No About Rio Hondo College

About Río Hondo College

Río Hondo College welcomes and embraces all students in their educational and career pathways. As a Hispanic-Serving Institution (HSI), our College has a student population of 22,000, of which 18,000 are Latinx students. We were the first college in Los Angeles County to provide two years of free tuition to first-time, full-time college students through our Río Promise program. We are proud to acknowledge that many of our students have transferred to high ranked institutions such as Harvard, Stanford, USC and UCLA, UC Berkeley, UC Irvine, Cal State LA, Cal State Long Beach, and Whittier College to name a few.

Strengths

Our caring and dedicated student-centered staff, faculty, and administrators are devoted to the advancement of educational justice, equity, and opportunity for all our students. Our College's 900 employees, with close to 600 faculty, hold themselves accountable for the academic success of disproportionately impacted student populations. Our entire staff, with unwavering team collaboration, work hard to ensure our students reach their full potential by eliminating gaps in academic outcomes that traditionally hinder students of color.

Río Hondo College is committed to the recruitment of qualified and diverse employees who are dedicated to our students' success. We recognize that diversity in an academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for our students. We are steadfast in our hiring practices and staff development processes which reinforce the goals of equal opportunity, diversity, and inclusion. Our practices and processes also support the importance of a workforce that reflects the community and the diverse student population we serve.

Río Hondo College employs approximately 55% tenured track faculty of color; 60% part-time faculty of color; 85% classified staff of color; and 50% administrators of color.

Río Hondo College offers 30 associate degrees that guarantee transfer (ADTs) to Cal State Universities, a bachelor's degree in Automotive Technology, more than 60 certificates, a Pathway to Law School, dual enrollment with K-12 districts, state championship speech & debate team, top-notch athletic teams, student leadership opportunities, travel abroad experiences and more.

In collaboration with the communities in Pico Rivera, Santa Fe Springs, El Monte, South El Monte, Whittier, portions of Norwalk, La Mirada, Downey, La Puente, the City of Industry, Los Nietos and Avocado Heights, Río Hondo College provides an exceptional academic curriculum to meet the unique needs of our region and strengthen our communities.

Basic Function

Under the direction of an administrator or manager, provides support services for the college's degree audit software.; evaluates campus degree and program requirements.; reviews the quality baseline that serves as the foundation for subsequent revisions to the degrees, majors, minors, programs, and concentrations.

Representative Duties

1. Review and evaluates incoming transfer records and transcripts, audit records, and enters data into the college's student information system (SIS) and degree audit software system. E

2. Establishes course equivalencies; develops and maintains an updated cross reference system of courses from other colleges and universities to Rio Hondo College. E

3. Oversees, audits, updates, and maintains content for the degree audit system; ensures all degree and certificate information is updated and accurate for students, advisors, faculty, Financial Aid, graduation, Veterans Services, all academic departments, and end users; audits coding edited or input by others E

4. Tests and validates the college's degree audit configuration and web audit output. E

5. Responds to inquiries and requests related to system requirements, business processes, course requirements, web audit outputs, and desired outcomes. E

6. Runs test configurations in the degree audit software for quality control purposes E

7. Collaborates with staff, faculty, administrators, and internal departments to research and resolve complex system issues related to student records as the information is applied in the degree audit system. E

8. Develops and maintains the accuracy, availability, and integrity of the degree audit system configuration. E

9. Defines, analyzes, and resolves end user problems; documents known issues and resolutions for reference; shares knowledge documents and/or articles with Information Technology and other staff working in the degree audit system. E

10. Serves as the liaison between various District and college departments and A&R regarding the automated degree audit system. E

11. Reviews information on degree requirements, college and university policies related to major requirements as mandated by the California Community College Chancellor's Office (CCCCO). E

12. Work with appropriate committees and department staff to analyze, interpret, apply, and explain transfer credit as entered in the degree audit software. E

13. Assists counselors as needed to resolve problems and/or issues; analyzes degree audit records; identifies and reports errors in the degree audit configuration. E

14. Provides test control of input and output documents. E

15. Trains and instructs and advises users on proper and efficient system operations; assists users in resolving online and/or web data output. E

16. Performs a variety of clerical and administrative duties in support of the department's day-to-day activities and/or operations including but not limited to greets and directs visitors, answers phone calls, responds to callers, and directs incoming phone calls; opens, screens, and distributes mail and correspondence; photocopies documents and requests duplication services; ensures maintenance and repairs of assigned work areas, facilities, or equipment; enters various requests for services from IT, Facilities, and Maintenance; contacts vendors for equipment service, when needed; follows-up with vendors to ensure satisfactory completion or requests; may perform simple repairs or maintenance standard office equipment. E

17. May provide work guidance and/or direction to subordinate level classified staff, student workers, student assistants, and/or short-term, temporary staff.

18. May evaluate student records for degree and certificate requirements (credit, noncredit, and Bachelor programs) and award accordingly.

19. Performs related duties that support the overall objective of the position.

Knowledge and Abilities

Knowledge of:

• District and college policies, procedures, rules, and regulations related to the area of assignment.
• Federal, state, and local laws, codes, and regulations and District policies and practices pertinent to the area of responsibility.
• Principles, techniques, and concepts related to the troubleshooting of computer systems.
• California Education Code and Title V as it relates to the area of assignment.
• Federal Educational Rights and Privacy Act (FERPA).
• District organization, operations, policies, and objectives.
• District and college databases and Enterprise Resource Planning (ERP) systems such as Banner.
• Assist with automating technology as it applies to system analysis, data processing, data integrity, and computer operations.
• Community college degree requirements.
• Academic course work, transfer credit, and grade point average calculations.
• Accreditation standards for academic scholarships.
• Articulation of coursework.
• Best practices and procedures on use of various office equipment.
• Correct English usage, grammar, spelling, punctuation, and vocabulary.
• Effective communication techniques and interpersonal skills using tact, patience, and courtesy.
• Methods and techniques of record keeping, filing, file sharing, and filing systems.
• Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).

Ability to:

• Independently perform the essential responsibilities of the position.
• Compile, organize, and verify information.
• Interpret, apply, and explain provisions of federal, state, and District regulations related to the area of the assignment.
• Plan, organize, and implement computerized records systems as related to the area of the assignment.
• Analyze situations accurately and adopt an effective course of action.
• Plan, organize, and prioritize workload to meet schedules and timelines.
• Learn new software programs and support existing college-supported software.
• Research and resolve complex problems.
• Exercise tact and diplomacy in dealing with sensitive and complex issues and situations.
• Understand and follow oral and written directions.
• Effectively communicate both orally and in writing.
• Operate various office machines (including personal computers and copiers) and the use of software, such as, Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and District Enterprise Resource Planning (ERP) Systems.
• Establish and maintain effective working relationships with those encountered in the course of work.

Education and Experience

• Bachelor's Degree in Information Technology, Education, or related discipline; AND
• Three (3) years of experience with college and/or university registration and/or student advisement activities.
• Experience with web-based and application software tools.
• Or, any combination of education and experience which would provide the required qualifications for the position.

Equivalencies Foreign Degrees

Any degree from a country other than the United States, including Canada and Great Britain, must be evaluated by an Evaluation Service prior to the closing date. Certification must be attached with copies of transcripts.

License Certificates/Credentials

• Possession of, or ability to obtain, a valid driver license.
• May be required to travel for various off-site meetings, trainings, conferences, and or events in support of the overall objective of the position.

Desired Qualifications

• Five (5) years of related experience in a student services and/or support environment.

Distinguishable Characteristics

The Admissions and Records (A&R) Systems Analyst performs specialized responsibilities to support the day-to-day activities of the Admissions and Records office including but not limited to degree audit review and verification, student enrollment, transfer, and transcript and articulation verification through the District's Degree Audit System. The Admissions and Records Systems Analyst executes the essential responsibilities under limited supervision exercising a moderate level of independence within established guidelines, policies, and procedures related to the area and scope of the assignment.

Working Conditions

PHYSICAL DEMANDS:

While performing the duties of this job, employees are regularly required to sit or stand for extended periods of time; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel, operate personal computers and other standard office equipment; and reach with hands and arms.

Specific vision abilities required by this job include close vision, ability to distinguish basic shades and colors and the ability to adjust focus.

Employees are frequently required to walk and stand and occasionally lift up to 20 pounds.

MENTAL DEMANDS:

While performing the duties of this class, incumbents are regularly required to use written and oral communication skills; read and interpret data; use math and mathematical reasoning; analyze and solve problems; learn and apply new information and skills; perform highly detailed work on multiple, concurrent tasks; and interact with District, students, vendors and others encountered in the course of work, some of whom are dissatisfied or abusive.

WORK ENVIORNMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees work under typical office conditions within a student services environment; the incumbent has exposure to frequent contact with students and constant interruptions; the noise level may vary depending on the activities of the office.

The Americans with Disabilities Act (ADA) requires us to identify the essential duties/functions of the position. We have indicated those duties with an E on the job description.

Position Description

Applications are currently being accepted for Admissions and Records Systems Analyst position. This is a full-time, 100%, 12 month position. The hours are Monday - Friday 8:00am 4:30pm.

Application Procedure

Applications must be submitted by 11:59 p.m. PT on the closing date.

Applicants must submit a complete online application that includes the items listed.

• Rio Hondo College online application (which includes supplemental questions)
• Résumé/Curriculum Vitae
• Complete transcripts of all college/university studies, including degree earned (copies will be accepted). NOTE: Transcripts from multiple colleges/universities may need to be scanned as one document, then uploaded.
• Transcripts must include degree awarded and confer date (please circle conferral date on transcripts). Transcripts without this information and online applications without transcripts will be disqualified.
• PAPER APPLICATIONS AND APPLICATION MATERIALS SENT VIA MAIL, FAX, OR EMAIL WILL NOT BE ACCEPTED.
• NOTE THAT ALL CORRESPONDENCE, INCLUDING INTERVIEW INVITATIONS, WILL BE SENT VIA EMAIL.

Special Instructions to Applicants Additional Information

• The Immigration Reform and Control Act requires the District obtain documentation from every individual who is employed which verifies identity and authorizes his/her right to work in the United States.
• Successful candidate is responsible for verifying all prior work experience and providing all academic transcripts for purposes of salary placement.
• As a condition of employment, the selected applicant must provide a set of fingerprints (at the applicant's expense) taken by an official LiveScan agency.
• Provide a Certificate of Tuberculosis Exam for initial employment (The certificate must be renewed every 4 years as a condition of continuing employment).
• For positions requiring a valid California driver's license, proof of insurability is required.
• All applicants meeting the minimum qualifications may be required to take a test and will be notified of the date and time.
• Applicants who are protected under the Americans with Disabilities Act and require accommodations for completing the application process, testing (if required for position), or the interview, please notify the Human Resources Office.
• A copy of this announcement will be provided in Braille to visually impaired applicants upon request.

Commitment to Diversity

All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and staff.

Cancel RTF Policy

WE RESERVE THE RIGHT TO RE-OPEN, RE-ADVERTISE, DELAY OR CANCEL FILLING THIS POSITION.

THIS RECRUITMENT MAY BE USED TO FILL FUTURE VACANCIES.

EEO Statement

Rio Hondo College is committed to employing qualified administrators, faculty and staff members who are dedicated to student success. The Board recognizes that diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Describe your experience supporting student information systems, enterprise applications, or other technology systems used in a college or university setting. Identify the systems/software you have worked with and describe your level of responsibility in troubleshooting, testing, maintaining, or improving those systems.

(Open Ended Question)

• • Describe your experience working with DegreeWorks or another degree audit system. Include the specific system(s) you have used, your experience interpreting and/or troubleshooting degree audits, and your experience working with areas such as catalog years, programs/majors, requirements, substitutions, exceptions, What-If scenarios, transfer coursework, or other degree-audit rules.

(Open Ended Question)

• • Describe a complex technical or system-related problem you have independently investigated and resolved. Explain how you identified the problem, the steps you took to troubleshoot it, how you determined the root cause, who you worked with, and the final resolution.

(Open Ended Question)

• • Describe your experience in articulation and transfer coursework. What online tools and resources have you used when reviewing course equivalencies, verifying transferability, and determining how coursework applies toward degree, certificate, and transfer requirements?

(Open Ended Question)

• • Provide specific examples of your training and/or work experience that demonstrates your sensitivity to, and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff.

(Open Ended Question)

Documents Needed to Apply

Required Documents

• Resume/Curriculum Vitae
• Unofficial transcripts of all college/university studies, including degrees earned.

Optional Documents

• Cover Letter