Admissions and Records Technician
Salary
$59,976.00 - $82,896.00 Annually
Location
Districtwide (Ventura County CA), CA
Job Type
Classified
Job Number
2026-00272
Department
Districtwide
Opening Date
10/21/2026
Closing Date
11/4/2026 11:59 PM Pacific
Description
WHAT YOULL DO:
Under the direction of the Registrar, perform a broad spectrum of complex technical and compliance-driven duties pertaining to admissions, registration, record maintenance, transcripts, student record evaluations, residency determinations, Veterans Administration, athletic eligibility certification, and other Admissions and Records functions using a variety of methods and automated systems.
There is currently one full-time (12 months/year, 40 hours/week) vacancy located at Oxnard College. There is also one anticipated full-time (12 month/year, 40 hours/week) vacancy located at Ventura College.
This recruitment is being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, non-bilingual and bilingual, temporary and regular vacancies for the duration of the list, not to exceed one year.
WHERE YOULL WORK
Oxnard College was founded in 1975 and is the newest of the three community colleges in the county. Set on 118 acres and located two miles from Pacific Ocean beaches, the college is easily accessible by the Ventura Freeway (Highway 101) or the Pacific Coast Highway.
More information about Oxnard College can be found here: Oxnard College website
WHO WE ARE
The Ventura County Community College District (VCCCD) is a public community college district serving residents throughout Ventura County. VCCCDs three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training, basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement.
The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promotes academic excellence and creates an inclusive educational and work environment for its employees, contractors, students, and the community it serves. With the understanding that a diverse community fosters multicultural awareness, promotes mutual understanding and respect, and provides role models for all students, VCCCD is committed to recruiting and employing a diverse and qualified group of administrators, faculty, and staff members who are dedicated to the success of all college students.
The Ventura County Community College District does not engage in any employment practice that discriminates against any employee or applicant for employment on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, sex, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability.
SALARY PLACEMENT
New Employees: Generally, new employees are placed on the first step of the appropriate range of the salary schedule.
Current Employees: An employee who is promoted will be placed on the salary step of the new range of the appropriate salary schedule that provides a minimum increase comparable to a one-step increase in salary.
New and current employees may be eligible for advanced step placement as outlined in Section 290 - SALARY PLAN in the Rules of the Personnel Commission for Classified Employees.
Representative Duties
Review, interpret, and maintain student educational records in compliance with the Family Educational Rights and Privacy Act (FERPA), District policies, and other relative federal, State, and local regulatory requirements. E
Review and process a variety of student petitions including reinstatement, late enrollment, section/level change, and credit-by-exam petitions. E
Review admissions applications for residency determinations, citizenship and visa status, and other potential issues; review and process student residency reclassification and changes in citizenship; inform students about the tuition and fees associated with their residency status as necessary. E
Evaluate and process student petitions for associate degrees, certificates of achievement, and completion of transfer general education requirements; post degree and certificate awards; order or print and distribute diplomas and certificates. E
Compute statistical data for graduation and transfer; verify completion of final semester courses; verify and certify cumulative grade point average (GPA). E
Evaluate external transcripts, catalogs, and other sources of information to assess the level, content area, and value of courses completed; determine the transfer value of units or credits completed at outside institutions; enter course-to-course articulations into a fully integrated computer-based student information system. E
Evaluate and process grade corrections and grade change petitions to permanent records; post student activities and honors to permanent records. E
Determine and certify eligibility of students for Veteran's Administration educational benefits; maintain appropriate files and documentation as required for audit purposes; process Veteran's Administration debt letters and repayments in collaboration with bursar's office staff. E
Determine and certify eligibility for student participation in intercollegiate athletics in compliance with District policies and procedures; monitor eligibility throughout the season of participation for each sport. E
Provide day-to-day training, guidance, and work direction to staff and student workers on a wide variety of admissions and records projects and functions. E
Receive and process transcript requests, including sending official transcripts in electronic and hard copy format; research and resolve discrepancies in transcript content; collect fees as necessary during bursar office closures. E
Provide technical information and assistance to students, staff, administrators, and the general public in the interpretation and clarification of federal, state, and local policies and procedures pertaining to admissions and records. E
Research, retrieve, compile, and arrange for delivery of student records mandated by subpoenas. E
Assist in determining information technology needs for Admissions and Records; provide technical assistance and guidance concerning automated systems utilized by Admissions and Records; serve as liaison with the Information Technology Department by providing input as needed; assist in testing and troubleshooting existing automated systems, system upgrades, updates, and the implementation of new technology. E
Prepare and maintain a variety of records, reports, and files using a variety of modalities, including fully integrated computer-based student information systems, databases, degree audit systems, scanning and image recording systems, and other appropriate tools. E
Work collaboratively and professionally with faculty, staff, students, and stakeholders from diverse academic, socioeconomic, cultural, disability, gender identity, and ethnic communities. E
Demonstrate cultural humility, sensitivity, and equity-mindedness in working with individuals from diverse communities; model inclusive behaviors; and achieve equity in assignment-related outcomes. E
Perform other duties as assigned.
E = Essential duties
Minimum Qualifications
An associate degree or equivalent college units (60 semester or 90 quarter units from a recognized college or university) AND one year of general clerical experience that included record-keeping and frequent public contact.
OR
Graduation from high school or its equivalent AND two years of general clerical experience that included record-keeping and frequent public contact.
Supplemental Information
EXAMINATION AND SELECTION PROCESS
This is an examination open to the public and current District employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by the posted deadline date on this bulletin.
The examination process may consist of any of the following components:
A) *Written/Performance Test = Qualifying (pass/fail)
B) Technical Interview = 100% weighting on final score
WRITTEN/PERFORMANCE TEST DATE RANGE AND LOCATION
Date Range: Friday, November 6, 2026 - Thursday, November 12, 2026
Location: All candidates who meet the minimum qualifications will be emailed a link to the test on Friday, November 6, 2026, and will have until 11:59 pm on Thursday, November 12, 2026, to complete the test. To participate in the written/performance test, you must have access to a computer and a reliable connection to the internet.
The top candidates with the highest passing scores on the written/performance test will be invited to the technical interview.
TECHNICAL INTERVIEW DATE RANGE AND LOCATION
Date Range: Monday, November 30, 2026 - Wednesday, December 9, 2026
Location: The Technical Interview will be conducted remotely, using Zoom. To participate, you must have access to a computer with a camera, microphone, speakers, and a reliable connection to the internet.
The examination components and dates are subject to change as needs dictate. All communication regarding this process will be delivered via email.
SUBMISSION OF APPLICATION
Applicants must meet the minimum qualifications as stated, including the possession of licenses, certifications, or other requirements, by the filing deadline in order to move forward in the recruitment process. You must attach copies of any documents that demonstrate your attainment of the minimum qualifications (e.g., unofficial transcripts, foreign transcript evaluation, copies of any required licenses, and/or certifications). Failure to submit any required documents may result in disqualification. All required documentation must be attached to your application; Human Resources staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.
PLEASE BE AWARE THAT ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NO LONGER BE ABLE TO MAKE REVISIONS. If additional versions of your application are submitted, only the most recent will be considered.
When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Duration of work experience is calculated based off a standard 40-hour full-time work week. Part-time work experience will be prorated based on a 40-hour full-time work week. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. When completing the supplemental questionnaire (if applicable), outline in detail your education, training (such as classes, seminars, workshops), and experience.
ELIGIBILITY LIST
Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veterans credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview.
PROBATIONARY PERIOD
All appointments made from eligibility lists for initial appointment or for promotion, with certain exceptions, shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer. Classified management, police, and designated executive classifications shall be probationary for a period of one (1) year of paid service from initial appointment or promotion.
ACCOMMODATIONS
Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodation should document this request in an email to HRMail@vcccd.edu including an explanation as to the type and extent of accommodation needed to participate in the selection process.
DEGREE INFORMATION
If a degree/coursework is used to meet minimum qualifications, an official copy of your transcripts will be required upon hire. If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. Visit the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education to search for institutions that are recognized as accredited. If you need your transcripts evaluated, please review the list of agencies approved for foreign transcript evaluation (Download PDF reader). If applicable, an official copy of your foreign transcript evaluation will also be required upon hire.
For more information about the recruitment process at VCCCD, including responses to Frequently Asked Questions, please visit our Classified Careers page.
Paid Holidays: The Ventura County Community College District offers 15 paid holidays per year, plus 2 additional floating holidays.
Paid Vacation:
Full-time classified employeesearn vacation leave based on years of continuous service:
Administrators, managers, and full-time supervisory and confidential employees accrue 13.33 hours per month for each month they are in paid status, plus 3 additional days between Christmas and New Years Eve.
Health Benefits: The District contributes up to the full premium cost of the PPO 90C or Kaiser HMO plan (whichever is higher) toward any eligible medical plan for full-time employees and their eligible dependents. Dental, vision, and Basic life insurance premiums for full-time employees and their eligible dependents are also District paid.
Benefit providers available to eligible full-time and part-time (50% or more) classified employees include:
Retirement: Eligible employees in positions of 20 or more hours per week are enrolled in CalPERS (California Public Employees Retirement System).
Paid Sick Leave: All full-time management, supervisory, confidential, and classified employees (probationary and permanent) earn one day of sick leave per month in a paid status, accumulating 12 days per fiscal year for full-time employees. Unused sick leave accumulates without limit.
Learn More: For a full overview of employee benefits, visit the Districts Benefits page at:
http://www.vcccd.edu/departments/human-resources/benefits/ascc-benefits
01
PLEASE READ THE FOLLOWING STATEMENT: Answer the following questions as truthfully and accurately as possible. You are not expected to answer at the highest level of each of these items to be qualified. The application will be evaluated for minimum qualifications. Your responses to the supplemental questions below may also be used to determine your qualifications beyond the minimum qualification requirements for this classification in a training and experience (T&E) evaluation. Referring to your application/resume, listing "see resume", or incomplete responses will NOT qualify as a response to any question. Questions that are answered in this method will be considered INCOMPLETE and may result in DISQUALIFICATION. You are required to answer ALL of the supplemental questions as truthfully and accurately as possible. Your responses to these questions are subject to verification and may be assessed in subsequent examination parts. All experience, education, training, and certification must be included in your application in order to be considered. Any sign of deliberate misinformation or intentional exaggeration will result in disqualification from this examination process and possible bar from future employment opportunities with the Ventura County Community College District (VCCCD). Select "Yes" if you have read, understood, and agree to the above statements. Select "No" if you have read, understood, and DO NOT agree with the above statements and voluntarily withdraw your application for this position.
02
Which of the following best describes the highest level of education you have successfully completed?
03
How many years of clerical experience do you have that includes record-keeping and frequent public contact?
04
Describe your clerical experience that included record-keeping and frequent public contact. In your response, for each position, please be sure to:
(A) list the organization and title of the position;
(B) a brief description of the functions you performed being sure to include the type of record-keeping you performed; and
(C) describe the type of contact you had with the public.
If you have no such experience, please mark N/A.
05
Which locations within VCCCD are you willing to work? (Check all that apply). You will only be considered for vacancies at locations at which you indicate you are willing to work in response to this question. For Classified recruitments only: Please be aware that if you decline an interview and/or offer of employment three (3) times for one classification, you will be removed from the eligibility list for that classification.
06
Please indicate the type of job (fulltime and/or part-time) AND the type of work (regular and/or temporary) that you are willing to accept. (Check all that apply).
You will only be considered for vacancies with the type of job AND work that you are willing to accept.
07
The testing process will require access to a computer with a camera, microphone, speakers, and a reliable connection to the internet. If you do not have access to one or more of these components and would like to request alternate testing accommodations, please indicate so below.
Required Question
Employer Ventura County Community College District
Address 761 East Daily Drive, Suite 200
Camarillo, California, 93010
Phone 805 652 5500
Website http://www.vcccd.edu
| Location | Ventura County, CA |
| Salary | $59,976–$82,896 Per Year |
Browse dozens of recruiter approved resume templates, layouts and formats. Choose your favorite and make it your own in minutes.
Free resume templatesImprove your existing resume or start from scratch and create a standout, ATS-friendly resume. Add job-specific content, download and apply.
Resume Builder