Department
ARTS & SCIENCES; DEAN (BL-ARSD-IUBLA)
Department Information
Indiana Universitys College of Arts and Sciences (The College) is a professional organization comprised of 3 schools (the Hamilton Lugar School of Global and International Studies, the Media School; the Eskenazi School of Art, Architecture, and Design), 80 departments and programs spanning the arts and humanities, social sciences, and natural and mathematical sciences and served by world-renowned faculty and skilled and talented administrators.
Academic Advising in the College of Arts and Sciences
We are a team of professional academic advisors and administrators dedicated to providing support and expert guidance to undergraduate students in the College of Arts and Sciences, including the Eskenazi School of Art, Architecture and Design, the Hamilton Lugar School of Global and International Studies, and The Media School.
College Advising is part of the Academic Engagement and Student Experience team (AESE) in the College, along with the Walter Center for Career Achievement, the College International Programs Office, and the Colleges Undergraduate Recruiting Team. We are part of a wider community of academic advisors on campus and beyond. We subscribe to NACADAs 4 Pillars of Academic Advising and embrace opportunities for continuous personal and professional growth.
More information about the College.
Job Summary
Department-Specific Responsibilities
- Provides academic advising for students pursuing or considering the minor in Pre-Professional Clinical Health and students with majors in the College who are considering professional programs in the health sciences.
- Creates a welcoming and inclusive environment for all students.
- Meets with students individually or in groups to guide them in pursuing a course of study based on their developmental needs and their academic and career goals.
- Teaches students to explore their intellectual interests and assess their abilities. Teaches students to research and understand the requirements of their intended major, minor and certificate programs, as well as professional programs of interest.
- Guides students in planning a personalized course of study based on their academic and career objectives, with an emphasis on timely completion of course prerequisites for professional degree programs in the health sciences.
- Makes effective use of student information systems to monitor student academic progress and provide ongoing support and guidance for students in the building and refinement of their personal academic plans. Help students identify and engage with experiential learning and co-curricular opportunities that support their academic and career goals.
- Keeps accurate records of student advising contacts and maintain the confidentiality of student records. Remains current on curricular requirements, policies, and procedures. Maintains current knowledge of advising and student development theory through ongoing professional development. Assume other advising responsibilities as assigned by the Colleges Advising Leadership Team.
- Serves as the point person for the Pre-Professional Clinical Health minor and primary liaison with the Health Professions and Prelaw Advising Office and other advising units.
- Provides group advising for prospective students and information sessions for campus partners. Directs students to appropriate campus resources such as career services, tutoring, and other academic support services.
- Supports students in pursuit of undergraduate research, internship, and study abroad opportunities. Represents the Pre-Professional Clinical Health minor and the College on committees and working groups and at recruiting functions. Assists in the development of written materials.
- Collaborates with the Health Professions and Prelaw Advising Office to maintain current knowledge of prerequisites for professional programs in health fields and application requirements. Researches, recommends, or develops best practices for health professions advising. Provides training and support for other advisors as appropriate.
General Responsibilities
- Provides academic counseling for students pursuing or considering majors, minors, or certificates. Guides students in planning their course of study in concert with the departments curricular requirements; explains curriculum requirements and school and campus policies.
- Meets with students in groups and 1-on-1 to guide students in academic programs that will meet their educational needs and the requirements of their chosen major, minor, and/or certificate. Assesses student satisfaction and engagement with advising and recommends improvements in practice.
- Assists students in making informed decisions about a choice of major and potential career or graduate school direction. Helps students to assess their interests, values, and academic skills and to understand these in relation to major choice and potential future career/graduate school options.
- Teaches students how to navigate university systems, academic processes, and policies. Empowers student accountability in academic decisions about courses, career direction, and long-term plans. Provides guidance on avenues for increased involvement as an IU student and in the IU community.
- Refers students to appropriate campus resources, such as academic support resources, placement programs, internship and overseas study opportunities, etc.
- Tracks and monitors students academic progress, reviews and maintains confidential student records to ensure that students meet requirements and to document advising discussions, and communicates this information in a timely manner to students and to appropriate academic offices when necessary.
- Represents the advising function as a presenter at campus meetings and recruiting functions. Assists in developing written advising materials for use in student events. Assesses the effectiveness of messaging and timing of communications related to advising topics and technologies.
- Researches, recommends, or creates best practices for unit or campus initiatives, projects, processes, or programs and regularly provides guidance to other Academic Advisors.
- Roles above the Core career level may include expanded duties and leadership and/or higher expectations of performance in line with the campus advising ecosystem.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
- Masters degree in related field. Masters degree in a liberal arts field preferred.
WORK EXPERIENCE
Required
- 5 years in student affairs, teaching, academic advising, or related field.
- Experience in a student-focused, higher education environment is highly desired.
SKILLS
Required
- Proficient written and verbal communication skills.
- Maintains a high degree of professionalism.
- Demonstrates time management and priority setting skills.
- Demonstrates a high commitment to quality.
- Possesses flexibility to work in a fast paced, dynamic environment.
- Seeks to acquire knowledge in area of specialty.
- Highly thorough and dependable.
- Demonstrates a high level of accuracy, even under pressure.
- Possesses a high degree of initiative.
- Ability to influence internal and/or external constituents.
- Uses and learns new technology proficiently and changes practices with changing technology.
- Meet Best Practices and National Standards for Academic Advising.
- Understands and meets Family Educational Rights and Privacy Act (FERPA) requirements.
Preferred
- Excellent analytic and organizational skills.
- Strong interpersonal skills.
- Sound judgment, discretion, and strong sense of professionalism and tactfulness necessary for success in this role.
- Demonstrated excellence in oral and written communication.
- Ability to work independently and in groups.
- Ability to handle confidential information appropriately.
- Working knowledge of student information systems, Microsoft Office applications and database programs.
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Additional Information
This position is part of the IU Framework for Academic Advising and Career Development. Learn more about the associated expectations, student learning outcomes, and institutional commitments.
Work Location
Bloomington, Indiana
Advertised Salary
$57,000 annualized wage (paid monthly)
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
- Comprehensive medical and dental insurance
- Health savings account with generous IU contributions
- Healthcare and dependent care flexible spending accounts
- Basic group life insurance paid by IU
- Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
- Base retirement plan with generous IU contributions, subject to vesting
- Voluntary supplemental retirement plan options
- Tuition subsidy for employees and family members taking IU courses
- 10 paid holidays plus a paid winter break each year
- Generous paid time off plans
- Paid leave for new parents and IU-sponsored volunteer events
- Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level: Advanced
FLSA: Exempt
Job Function: Student Services
Job Family: Academic Advising
Click here to learn more about Indiana Universitys Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
Contact Us
Request Support
Telephone: 812-856-1234