Advancement Business Operations Coordinator

Auburn Advancement is excited to begin the search for an Advancement Business Operations Coordinator!

This role oversees the coordination and completion of Advancement Marketing projects and initiatives, including production schedules, workflows, assignments, and communication among Advancement and university partners. Serves as a primary point of contact for projects, monitors progress, and supports efficient completion of deliverables within established timelines. Additionally, supports marketing initiatives through analytics and reporting, identifying trends and opportunities for improvement to inform future planning and departmental effectiveness.

• Establishes and coordinates a variety of communication and marketing projects to ensure timely and efficient completion by working with a variety of subject matter experts.
• Creates production schedules, workflows, summary, and budget reports, sets timeframes, and coordinates with other departments within Advancement and the university to ensure that project deadlines are met and within budget limitations.
• Assists Advancement Marketing team members with task assignments, schedule management, monitoring project progress, and identifying opportunities to improve systems and production processes.
• Develops and maintains positive working relationships with program owners, university partners, and other stakeholders to support effective collaboration and project execution.
• Reports project progress to leadership and stakeholders, communicates potential delays or concerns, and escalates significant issues as appropriate.
• Collects, analyzes, and reports on marketing initiatives and projects supported by Advancement Marketing, including marketing effectiveness and progress toward established objectives.
• Develops and maintains reports, dashboards, and post-event assessments to identify trends, evaluate results, and provide findings and recommendations that support future planning, process improvements, and departmental decision-making.

• Associate's degree + 3 years of experience OR
• Bachelor's degree + 1 year of experience OR
• Master's degree

Scope of Experience: Experience in project coordination/management, data analysis and reporting, and/or customer relationship management. 

Preferred Qualifications:

• Experience using Smartsheet for project management, workflow automation, reporting, and dashboards.
• Experience using Microsoft Power BI for reporting, visualization, and analysis.
• Experience assessing marketing initiatives and communicating findings to stakeholders.
• Experience working in higher education, advancement, or marketing operations.

• Ability to coordinate complex projects with limited timeframes.
• Knowledge of efficient workflows, techniques, and quality control.
• Excellent time-management and organizational skills.
• Ability to interpret metrics, identify trends, and communicate findings clearly.
• Proficiency with project management, spreadsheet, and reporting tools.
• Ability to develop and maintain effective working relationships with internal teams and university partners.
• Strong problem-solving skills and attention to detail.

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence:We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We’re Here for You:Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama:The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
• Ready to lead and shape the future of higher education? Apply today! War Eagle!