Advancement Gift Entry Specialist

Advancement Gift Entry Specialist

Salary

$40,040.00 - $45,500.00 Annually

Location

Easton, MA

Job Type

Hourly Benefit Eligible

Job Number

00003

Department

Advancement-Fundraising Salaries

Opening Date

08/21/2026

FLSA

Non-Exempt

Bargaining Unit

N/A

• Description
• Benefits

Founded by the Congregation of Holy Cross in 1948, Stonehill is a private Catholic college located just 22 miles from downtown Boston on a beautiful 384-acre campus in Easton, Massachusetts. With a student-to-faculty ratio of 13:1, the College engages its 2,500+ students in 80+ rigorous academic programs in the liberal arts, sciences, and pre-professional fields.

Faithful to the Holy Cross tradition in education, Stonehill College is committed to developing the moral, spiritual, intellectual, physical, and social competencies of its students and seeks to build and sustain a campus community that embraces diversity and inclusion in its teaching, learning, living, and working. Stonehill values a diversity of persons, opinions, and cultural and religious perspectives. In fulfillment of its motto, Lux et Spes ("Light and Hope"), the College cultivates in its students the competence to think, act, and lead with courage towards creating a more just and compassionate world.

Description

This position will be responsible for the day-to-day gift processing, constituent demographic data updates, and reporting, ensuring timely and accurate data entry, gift processing, acknowledgement, and reporting.

Responsibilities

• Primarily responsible for entering charitable gift data for the College into the Advancement database system.
• Oversees aspects of the matching gift processing, including gift entry and donation confirmation, as well as usernames & passwords for matching gift companies' confirmations.
• Interacts with the Controller's Office to ensure proper gift processing.
• Prepares gift acknowledgement/receipt correspondence. Prepares and generates all donor thank-you letters & tax acknowledgments daily.
• Tracks and processes In Memory Of and In Honor Of acknowledgments and reporting.
• Scans gift materials into the Advancement database system using document imaging functionality.
• Enters and maintains constituent information and makes necessary updates in the Advancement database to ensure data accuracy and integrity.
• Respond courteously and professionally to donor inquiries via phone or email.
• Supports reporting processes for mailings, events, and donor giving for internal and community partners' use.
• Maintains the Development Office Retention schedule and follows established retention plans.
• Aids in data projects and performs related duties as assigned by the Director of Advancement Operations.
• Other duties as assigned.

Typical Qualifications

Associate's degree (A.A.) or equivalent from a two-year college or technical school; or six months to two years' related experience and/or training; or equivalent of education and experience.

Supplemental Information

To perform this job successfully, an individual must be able to satisfy each essential duty. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Skills

• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Able to read and interpret written information.

Computer Skills

• Document Preparation - Proficient in the use of Microsoft Word, Excel, PowerPoint, Outlook, and web browsers.
• Data Entry - Experience with Banner/Raiser's Edge preferred; matching gift companies, 3rd Party companies like Benevity,NPO, Front Door, etc.

Interpersonal Skills

• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs. Responds to requests for service and assistance; Meets commitments.
• Discretion - Maintains confidentiality; Listens to others without interrupting.
• Professionalism - Tactfully approaches others; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Adaptability - Adapts to changes in the work environment. Able to deal with frequent change, delays, or unexpected events. Well-organized and flexible with the ability to work independently in a fast-paced environment.

Organizational Skills

• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports the organization's goals and values; Ability to multitask and independently prioritize competing tasks and deadlines.
• Attendance/Punctuality - Is consistently at work and on time.
• Dependability - Follows instructions, responds to management direction.

Stonehill College offers a comprehensive benefits package to eligible employees, based on position, which includes:

• Medical, prescription drug, and vision dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits
• Life insurance coverage
• Employee discount programs

For detailed information on benefits and eligibility, please visit here for more information.

Employer Stonehill College (MA)

Address 320 Washington Street

Easton, Massachusetts, 02357

Phone 508-565-1105

Website www.stonehill.edu