Air Import Coordinator

Job Title: Air Import CoordinatorLocation: Erlanger, KYJob Type: Full-TimeDepartment: Air Freight / Import OperationsReports To: Import Manager / Operations Supervisor

Position Summary:

We are seeking a detail-oriented and proactive Air Import Coordinator to join our logistics operations team in Erlanger, KY. This role is responsible for coordinating and managing all aspects of international air import shipments, ensuring timely and compliant movement of goods from origin to destination. The ideal candidate will have strong knowledge of U.S. customs regulations, excellent communication skills, and the ability to manage multiple shipments and deadlines in a fast-paced environment.

Key Responsibilities:

• Coordinate international air import shipments from origin to final destination

• Arrange cargo bookings and manage relationships with airlines, freight forwarders, and trucking partners

• Ensure all documentation is accurate and complete, including commercial invoices, packing lists, airway bills, and arrival notices

• Submit entries to U.S. Customs and ensure compliance with all import regulations and partner government agency requirements (FDA, USDA, etc.)

• Monitor and track shipment status, providing timely updates to customers and internal stakeholders

• Resolve issues related to delays, holds, or discrepancies with customs, carriers, or terminals

• Maintain accurate files and data in the transportation management system (TMS) and other internal databases

• Collaborate with customs brokers and internal compliance teams to ensure adherence to import laws and company policies

• Prepare and distribute invoices, track costs, and support billing and accounting processes as needed

Qualifications:

• High school diploma or equivalent required; Associates or Bachelors degree in logistics, international business, or related field preferred

• 2+ years of experience in air import operations, freight forwarding, or related logistics environment

• Strong knowledge of U.S. Customs regulations, Harmonized Tariff Schedule (HTS), and documentation procedures

• Proficient in Microsoft Office (Excel, Outlook, Word); experience with Cargowise, Descartes, or similar TMS is a plus

• Excellent organizational skills and attention to detail

• Strong problem-solving abilities and ability to work under pressure

• Effective verbal and written communication skills

• Ability to work independently and as part of a collaborative team

Working Conditions:

• Office-based role in Erlanger, KY, with standard weekday business hours

• Occasional overtime may be required based on volume and shipment urgency

• Must be able to sit, use a computer, and communicate by phone and email for extended periods

  Job Title: Air Import CoordinatorLocation: Erlanger, KYJob Type: Full-TimeDepartment: Air Freight / Import OperationsReports To: Import Manager / Operations SupervisorPosition Summary: We are seeking a detail-oriented and proactive Air Import Coordinator to join our logistics operations team in Erlanger, KY. This role is responsible for coordinating and managing all aspects of international air import shipments, ensuring timely and compliant movement of goods from origin to destination. The ideal candidate will have strong knowledge of U.S. customs regulations, excellent communication skills, and the ability to manage multiple shipments and deadlines in a fast-paced environment.Key Responsibilities:
  • Coordinate international air import shipments from origin to final destination
  • Arrange cargo bookings and manage relationships with airlines, freight forwarders, and trucking partners
  • Ensure all documentation is accurate and complete, including commercial invoices, packing lists, airway bills, and arrival notices
  • Submit entries to U.S. Customs and ensure compliance with all import regulations and partner government agency requirements (FDA, USDA, etc.)
  • Monitor and track shipment status, providing timely updates to customers and internal stakeholders
  • Resolve issues related to delays, holds, or discrepancies with customs, carriers, or terminals
  • Maintain accurate files and data in the transportation management system (TMS) and other internal databases
  • Collaborate with customs brokers and internal compliance teams to ensure adherence to import laws and company policies
  • Prepare and distribute invoices, track costs, and support billing and accounting processes as needed
  Qualifications:
  • High school diploma or equivalent required; Associates or Bachelors degree in logistics, international business, or related field preferred
  • 2+ years of experience in air import operations, freight forwarding, or related logistics environment
  • Strong knowledge of U.S. Customs regulations, Harmonized Tariff Schedule (HTS), and documentation procedures
  • Proficient in Microsoft Office (Excel, Outlook, Word); experience with Cargowise, Descartes, or similar TMS is a plus
  • Excellent organizational skills and attention to detail
  • Strong problem-solving abilities and ability to work under pressure
  • Effective verbal and written communication skills
  • Ability to work independently and as part of a collaborative team
  Working Conditions:
  • Office-based role in Erlanger, KY, with standard weekday business hours
  • Occasional overtime may be required based on volume and shipment urgency
  • Must be able to sit, use a computer, and communicate by phone and email for extended periods