Administrative Skills, Analysis Skills, Audioconferencing, Communication Skills, Compensation Management, Compensation and Benefits, Cross-Functional, Dental Insurance, Housekeeping/Cleaning, Mail Processing, Microsoft Office, Multitasking, Onboarding, Organizational Skills, Philosophy, Problem Solving Skills, Salesforce.com, Team Player, Tuition Reimbursement, Vendor/Supplier Management, Videoconferencing, Vision Plan
Were seeking an Office Coordinator who thrives in a dynamic, high-performance environment and takes pride in creating a welcoming and efficient workplace. Youll be the first point of contact in our San Francisco office, ensuring everything runs smoothly-from greeting visitors to maintaining spaces that reflect our standards of excellence.
What Youll Do
- Open and close the office daily, ensuring a ready and professional environment.
- Greet and direct guests while delivering a warm, high-touch experience.
- Maintain and prepare conference rooms including AV setup and support.
- Keep kitchen, meeting, and communal areas stocked, clean, and organized.
- Handle incoming calls, mail, deliveries, and office supply orders.
- Support the Facilities team in onboarding new hires and managing vendors.
- Assist with office improvements and address issues proactively.
- Collaborate cross-functionally to deliver a seamless office experience.
Ideal Candidate Background
- 1+ years of experience in office coordination, hospitality, or facilities roles within professional settings.
- Organized, responsive, and proactive with strong multitasking skills.
- Skilled communicator with a customer-first mindset.
- Comfortable working independently and maintaining confidentiality.
- Proficiency in Microsoft Office Suite; experience with systems like Zoom Rooms, Monday.com, or Salesforce is a plus.
What We Offer
- Comprehensive Medical, Dental, and Vision Insurance.
- Life and disability insurance plus wellness, fertility, and mental health benefits.
- 401(k) with matching contributions.
- Commuter benefits and wellness stipends.
- Tuition reimbursement and ongoing professional development support.
- Smart-casual dress code and a vibrant, collaborative workplace.
Location
Applicants are expected to work onsite in our San Francisco office in accordance with our hybrid working policy.
Compensation Range
ICONIQ is required by law to include a reasonable estimate of the salary range for this role, together with other compensation being offered such as a discretionary bonus, health insurance, and other perks. There are several factors taken into consideration in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At ICONIQ, we apply a total reward philosophy where all aspects of compensation and benefits are taken into consideration in determining compensation terms. A reasonable estimate of the current pay range is $33.65 to $40.86 an hour, overtime eligible; $70,000 - $85,000 annualized, based on a standard 40-hour workweek for 52 weeks.