Annual Giving & Special Projects Coordinator

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Annual Giving & Special Projects Coordinator

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Posting Details

Position Information

Posting Number SF2590P Position Title Annual Giving & Special Projects Coordinator Position Type Professional/Salaried Department Annual Giving Division Chancellors Office Campus Troy Work Status Full-Time (FT) Temporary No Location Troy - T01 Job Summary

The Annual Giving & Special Projects Coordinator position supports the university's annual giving program through donor stewardship, gift pipeline coordination, and appeals strategy, while also planning and executing special events that strengthen fundraising and donor engagement. This position plays a key role in advancing the office's vision to enhance alumni engagement with the university, deans, and faculty, and serves as a consistent point of connection between alumni, academic leadership, and the broader campus community.

Essential Duties and Responsibilities

Coordinate the annual giving gift pipeline, tracking prospects and donors through each stage of the solicitation and stewardship cycle

Support the development and execution of annual giving appeals strategy, including direct mail, email, crowdfunding, and digital campaigns

Draft and coordinate donor communications, acknowledgment letters, and stewardship materials

Monitor annual giving metrics and prepare regular progress reports for office leadership

Partner with the advancement services team to ensure accurate gift processing, data integrity, and donor records

Plan, coordinate, and execute special events related to fundraising and donor engagement, including donor recognition events, giving day campaigns, and alumni engagement events

Manage event logistics, including venue coordination, vendor relationships, budgets, invitations, and day-of execution

Collaborate with academic deans, faculty, and campus partners to plan events that connect alumni with the university's academic mission

Evaluate event outcomes and donor engagement impact, recommending improvements for future initiatives

Develop and maintain strong working relationships with deans, faculty, and academic departments to identify engagement and giving opportunities

Serve as a liaison between the annual giving program and academic units to align fundraising priorities with institutional goals

Support broader advancement office initiatives and special projects as assigned

Minimum Qualifications

1. Bachelor's degree in a related field

2. Minimum of one to three years of experience in fundraising, donor relations, events, or customer services fields

3. Excellent written and verbal communication skills

4. Strong organizational skills and an ability to prioritize

5. Ability to interact with a wide variety of constituents

6. Excellent computer skills

Preferred Qualifications Will this position require driving (personal vehicle, university vehicle, utility vehicle, or golf cart) in order to perform the job duties? Driving may be necessary but is not a primary responsibility Work Hours

Monday-Friday

8am-5pm

Some evenings and weekends required

List any hazardous conditions or physical demands required by this position

N/A

Does this position have supervisory responsibility? No Posting Date 08/31/2026 Closing Date Open Until Filled Yes Special Instructions to Applicants Quick Link https://www.troyuniversityjobs.com/postings/48341

Reference Letters

Reference Letters

Solicit References Through the System? No Last Day a Reference Provider Can Submit Reference Applicant Special Instructions

Qualified applications will be made available to the department/committee for review immediately upon submission. We ask that you provide email addresses for your reference providers and please be certain that the email addresses you list are accurate. If you are selected as a candidate for consideration by the department/committee, an instructional email will be sent to your reference providers to ask that they submit a reference letter on your behalf via a link to our reference portal. Separate reference letters will be requested for each position to which you apply (if applicable), so your reference providers will be contacted separately for each application on which you list them. Reference letters will not be copied from one application to another. You can assure your reference providers that our system is secure and that all letters are confidential. If your reference providers have trouble using the reference portal, please advise them to contact jobs@troy.edu.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this employment opportunity?

• Troy University employment website (www.troyuniversityjobs.com)

• Chronicle of Higher Education

• Higher Ed Jobs

• Social Media website

• Indeed

• Other employment website (please specify below)

• Employee Referral (please specify below)

• Local newspaper (please specify below)

• Professional journal (please specify below)

• Other source (please specify below)

• Please specify:

(Open Ended Question)

• • Regarding your current employment status, please select one of the following:

• Not a current Troy University employee

• Current part-time Troy employee (including adjunct faculty)

• Current full-time Troy employee - initial appraisal period complete

• Current full-time Troy employee - still within initial appraisal period (six months for new employees and three months for promoted employees)

• • Do you have a Bachelors degree in a related field?

• Yes

• No

• • Do you have a minimum of one to three years of experience in fundraising, donor relations, events, or customer services fields?

• Yes

• No

Applicant Documents

Required Documents

• Resume
• Cover Letter
• List of References

Optional Documents

• Letter of Reference 1
• Letter of Reference 2
• Letter of Reference 3
• Unofficial Transcript 1
• Unofficial Transcript 2
• Unofficial Transcript 3
• Employment is contingent upon a satisfactory background check.
• Troy University is an Equal Employment Opportunity and Affirmative Action employer.
• Troy University participates in eVerify.

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