AP/AR Manager

Ancillare LP seeks an experienced and results-driven Accounts Payable and Accounts Receivable
Accountant/Manager to oversee the day-to-day operations of the Company's global
transactional accounting functions. This role is responsible for leading the accounts payable,
accounts receivable, collections, cash application, and revenue support processes across
multiple domestic and international entities.

The AP/AR Manager will ensure the timely and accurate processing of vendor payments,
customer invoicing, cash collections, account reconciliations, and month-end close activities
while maintaining strong internal controls and supporting the Company's growth objectives. The
ideal candidate will possess strong leadership skills, process improvement experience, and the
ability to operate effectively in a fast-paced, highly regulated environment.

Key Responsibilities
Accounts Payable Leadership
• Manage all aspects of the accounts payable function, including invoice processing,
approvals, vendor maintenance, and payment execution.
• Oversee weekly payments and cash disbursement planning.
• Monitor vendor aging reports and prioritize payments based on business needs and cash
flow requirements.
• Ensure proper coding of invoices and compliance with company accounting policies.
• Manage vendor relationships and resolve escalated invoice and payment disputes.
• Maintain accurate accrued liabilities and support month-end AP close activities.
• Ensure compliance with international VAT requirements and proper tax treatment of
vendor invoices.
• Review and approve AP reconciliations and account analyses.

Accounts Receivable Leadership
• Oversee customer invoicing, cash application, collections, and dispute resolution.
• Monitor accounts receivable aging and collection performance.
• Develop and implement collection strategies to reduce delinquent accounts and improve
cash flow.
• Review customer credit risk and recommend credit limit adjustments.
• Partner with Sales, Operations, and Customer Success teams to resolve billing issues.
• Ensure timely and accurate customer account reconciliations.
• Oversee bad debt reserve analysis and recommendations.
Cash Flow & Working Capital Management
• Drive working capital improvement initiatives.
• Monitor and report key cash management metrics.
• Assist with short-term cash forecasting and liquidity management.

Leadership & Team Development
• Lead, mentor, and develop AP and AR staff.
• Establish performance goals and key performance indicators (KPIs).
• Conduct employee performance evaluations and coaching sessions.
• Develop standard operating procedures (SOPs) and training documentation.
• Foster a culture of accountability, customer service, and continuous improvement.
Financial Controls & Compliance
• Maintain strong internal controls over AP and AR processes.
• Ensure compliance with company policies.
• Support external audits by preparing schedules and responding to auditor requests.
• Review balance sheet reconciliations related to AP, AR, customer deposits, accrued
expenses, and other transactional accounts.
• Ensure compliance with applicable tax reporting requests, VAT, and regulatory
requirements.
Process Improvement & Systems
• Drive process automation and efficiency initiatives.
• Identify and implement opportunities to streamline workflows and reduce manual
effort.
• Partner with IT and business stakeholders on ERP optimization initiatives.
• Maintain data integrity within Microsoft Dynamics 365 Business Central and related
systems.
• Develop dashboard reporting and KPI monitoring capabilities.
Required Qualifications
• Bachelor’s degree in accounting, Finance, or related field.
• Minimum 5 years of progressive accounting experience.
• Minimum 1-2 years of supervisory or management experience overseeing AP and/or AR
teams. Will consider strong candidate looking to gain management experience.
• Strong knowledge of GAAP and accounting fundamentals.
• Experience managing high-volume transaction environments.
• Advanced Microsoft Excel skills.
• Experience with ERP systems, preferably Microsoft Dynamics 365 Business Central.
• Excellent analytical, organizational, and problem-solving skills.
• Strong communication and leadership abilities.
Preferred Qualifications
1. Pharmaceutical, healthcare, logistics, clinical trial, or supply chain industry experience.
2. Multi-entity and international accounting experience.
3. Exposure to VAT accounting and foreign currency transactions.
4. Continuous improvement, Lean, or process automation experience.
Key Competencies
• Strong knowledge of accounts payable, accounts receivable, collections, and cash
application processes as well as General Accounting knowledge.
• Proven ability to improve working capital through effective management of receivables
and payables.
• Excellent analytical, problem-solving, and reconciliation skills.
• Strong understanding of internal controls and GAAP.
• Ability to manage competing priorities in a fast-paced environment.
• Strong customer service, communication, and relationship management skills.
• Experience/exposure in implementing process improvements and leveraging ERP
systems to drive efficiency.
• Results-oriented with a high level of accountability and attention to detail.
• Ability to collaborate effectively across Finance, Operations, Project Management, and
Executive Leadership teams.
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Ability to work independently and collaboratively

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