AP Specialist

Accounts Payable Specialist

Location: Irvine, CA (4 days onsite)
Compensation: $30.00-$33.00/hour + 10% annual bonus
Employment Type: Direct Hire

Overview

Growing consumer products company seeking an experienced Accounts Payable Specialist to support daily AP operations, vendor management, invoice processing, reconciliations, and month-end close activities. The ideal candidate will have strong manufacturing experience, exceptional attention to detail, and the ability to work effectively in a fast-paced environment.

Responsibilities

• Perform three-way matching of invoices, purchase orders, and receiving documents.
• Review, code, and process vendor invoices accurately and timely.
• Process weekly check runs and electronic payments.
• Maintain vendor records, including W-9s and payment terms.
• Reconcile vendor statements and resolve discrepancies.
• Respond to vendor and internal payment inquiries.
• Support month-end close, reconciliations, and 1099 reporting.
• Assist with audits and special projects.
• Collaborate with procurement and operations teams to resolve purchasing and invoicing issues.
• Maintain accurate electronic records and documentation.

Qualifications

• 3-5 years of Accounts Payable experience in a manufacturing environment.
• 3-5 years of experience with three-way matching (invoice, PO, receiving report).
• Experience reconciling raw material and packaging invoices.
• Strong understanding of accounting principles and AP processes.
• Proficiency in Microsoft Excel, Word, Outlook, and Adobe Acrobat.
• Experience with ERP/accounting systems; manufacturing software experience is a plus.
• Ability to reconcile pricing, quantity, and unit-of-measure discrepancies.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication and interpersonal skills.

Work Environment

• Onsite role in Irvine, CA with a minimum of four days per week in the office.
• Primarily desk/computer-based position.
• May occasionally lift up to 10 pounds.

Benefits

• Competitive compensation of $30.00-$33.00/hour
• 10% annual bonus opportunity
• Comprehensive benefits package
• Stable, growing organization with career growth potential