Location: Spring, TX
Job Type: Temporary
Pay Rate: $24$27/hour
Schedule: MondayFriday, 8:00 AM5:00 PM
Start Date: ASAP
Position Overview
We are seeking an experienced
Accounts Payable Specialist to join our team on a temporary basis. This position is ideal for a detail-oriented accounting professional who is comfortable working in a high-volume environment and can manage multiple priorities while maintaining a high level of accuracy.
The Accounts Payable Specialist will be responsible for processing approximately
800 vendor invoices per month, coordinating weekly payment proposals, performing three-way matching, reconciling vendor accounts, and supporting month-end and year-end close activities. Experience with
Epicor ERP is strongly preferred.
Responsibilities
- Process approximately 800 vendor invoices per month accurately and within established deadlines.
- Coordinate and manage weekly payment proposals, including ACH, wire, and check payments.
- Process and reconcile vendor payments, ensuring invoices are properly matched to receiving documentation and approved for payment.
- Perform three-way matching of purchase orders, receipts, and invoices to verify pricing, quantities, and payment terms.
- Utilize Epicor ERP to process AP transactions, maintain vendor records, and generate reports.
- Reconcile vendor statements and resolve outstanding balances, discrepancies, and payment inquiries.
- Investigate and resolve invoice discrepancies involving pricing, quantity, quality, and receiving issues.
- Collaborate with Purchasing, Operations, vendors, and Accounting to resolve discrepancies and ensure timely payment.
- Review, audit, and process employee expense reports in accordance with company policies.
- Support banking activities related to accounts payable, including payment processing and payment file validation.
- Assist with gathering and maintaining ESG and fixed-cost data for reporting purposes.
- Support month-end and year-end close activities, including account reconciliations, accruals, and reporting schedules.
- Maintain organized electronic and physical records for audit and compliance purposes.
- Ensure compliance with company policies, internal controls, accounting standards, and audit requirements.
- Build and maintain positive relationships with vendors and provide excellent customer service to internal stakeholders.
Qualifications
- 3+ years of Accounts Payable experience, preferably in a high-volume environment.
- Experience processing a high volume of vendor invoices, ideally 500+ invoices per month.
- Strong experience with three-way matching of purchase orders, receipts, and invoices.
- Experience coordinating ACH, wire, and check payment runs.
- Experience reconciling vendor statements and researching outstanding balances.
- Strong understanding of invoice discrepancies, including pricing, quantity, receiving, and quality variances.
- Experience maintaining vendor master data and responding to vendor inquiries.
- Experience reviewing and processing employee expense reports.
- Experience supporting month-end and year-end close, including reconciliations and accruals.
- Strong Microsoft Excel skills.
- Excellent attention to detail and accuracy.
- Ability to manage high invoice volumes and competing deadlines while maintaining quality.
- Strong communication, organization, and problem-solving skills.
- Ability to collaborate effectively with Purchasing, Operations, vendors, and Accounting.
Preferred Qualifications
- Epicor ERP experience strongly preferred.
- Manufacturing, distribution, industrial, or similar industry experience.
- Experience with banking/payment files and payment validation.
- Experience supporting internal and external audits.
- Experience with fixed-cost reporting or ESG data.
- Strong accounting reconciliation experience.
- Associate's or bachelor's degree in Accounting, Finance, Business, or a related field.
Ideal Candidate
The ideal candidate is a highly organized and dependable AP professional who can
hit the ground running in a high-volume environment. The ability to process approximately 800 invoices per month while maintaining accuracy is critical. Candidates with
Epicor ERP experience, strong three-way matching skills, payment processing experience, and month-end close exposure are especially encouraged to apply.
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