SUMMARY: Accountant should have strong analytical problem-solving aptitude with creative solutions, ability to organize work with large amounts of information efficiently, manage multiple projects and deadlines simultaneously with strong attention to detail. Ability to effectively and professionally communicate, both in writing and verbally, with management, vendors. Able to work as a team player. Open to development of skills and knowledge. Willingness to be flexible and adaptable to change.
ESSENTIAL DUTIES AND RESPONSIBILITIES: The following are indicative of the essential functions required to perform this job successfully. Other duties may be assigned by management.
• Establishing and maintaining relationships with new and existing vendors.
• Process Accounts Payable invoices and W-9 verification for new vendors.
• Ensuring bills are paid in a timely and accurate manner while adhering to departmental procedures.
• Recording all invoices into Accounting System, including those that are paid by check, ACH and credit card daily.
• Match packing slips, orders and order approvals to invoices.
• Once the invoices to be paid by check have been selected and approved by CFO, print the check, attach the invoices to check, print Accounting System report, and present for signatures. Once checks signed, mail the checks.
• Select the ACH paid invoices, record the payments in Accounting System and stamp the invoices paid.
• Process, reconcile credit card payments and code to proper account.
• Select the invoices paid by credit, record the payments in Accounting System and mark the invoices paid.
• File paid invoices into the vendor folders.
• Process weekly Accounts Payable check run and monitor when invoices are due.
• Reconcile AP and Credit card clearing account monthly.
• Comparing purchase orders, prices, terms of payment and other charges.
• Assist with purchasing of office/facility supplies.
• Assist with stocking supplies.
• Assist in other areas of the accounting cycle when needed.
• Assist with implementing and maintaining internal financial controls and procedures.
• Arrives at work on time and complies with MWCHC company attendance and tardiness policies.
• Possesses the ability to get along with co-workers, patients and company visitors.
• Performs other duties as assigned by management.
• Follow all policies and procedures relevant to the health center.
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