Applications Engineering Project Coordinator

About the role:

The Applications Engineering Project Coordinator provides administrative, operational, and project coordination support to the Engineering team responsible for Building Automation System (BAS) projects. This role helps ensure engineering deliverables are organized, documented, and completed efficiently by coordinating information, supporting departmental processes, and facilitating communication between engineering and other business functions.

The ideal candidate is highly organized, detail-oriented, proactive, and enjoys bringing structure to fast-paced engineering environments.

Key Responsibilities:

Engineering Administration

• Provide administrative support to the Applications Engineering department and engineering leadership.
• Create, organize, and maintain engineering project schedules and deadlines.
• Ensure engineering documentation is complete, current, and available to team members.
• Assist with onboarding new engineering projects by confirming dates, checklists, and required documentation.
• Maintain department metrics, reports, and dashboards.

 Project Coordination

• Assist engineering teams with tracking project schedules, milestones, deliverables, and engineering workload.
• Notify engineers and project stakeholders of upcoming deadlines and outstanding action items.
• Coordinate engineering review meetings and document meeting minutes and action items.

 Cross-Functional Coordination

• Serve as a communication liaison between Engineering, Project Management, Purchasing, Manufacturing/Panel Shop, Field Operations, and other internal departments.
• Coordinate document distribution and ensure stakeholders receive updated engineering information.
• Help resolve documentation gaps by identifying missing information and following up with responsible team members.
• Assist with engineering change tracking and document revisions.

 Process Improvement

• Support the implementation and continuous improvement of engineering processes and communications.
• Assist in maintaining engineering procedures, checklists, and standard operating practices.
• Identify opportunities to improve workflow efficiency and document control.

Qualifications:

• 2+ years of administrative, project coordination, or department support experience within an engineering, construction, manufacturing, or technical organization.
• Excellent organizational skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Excel, Word, Outlook, Teams, SharePoint).
• Experience working with project management or task management software (Monday.com, Smartsheet, Microsoft Project, or similar).
• Experience working with document management systems.
• Ability to prioritize multiple assignments in a fast-paced environment.
• Demonstrated ability to work independently while supporting multiple engineers and projects.
• Strong problem-solving and follow-through skills.

• Experience supporting engineering, construction, or industrial projects.
• Familiarity with Building Automation Systems (BAS/BMS), electrical controls, HVAC controls, or mechanical/electrical engineering.
• Experience supporting projects in mission critical, healthcare, industrial, pharmaceutical, or data center markets.

Benefits & Total Rewards:

• Opportunities for Growth 
  Hands-on training and career advancement in an exploding data-center industry.
• Medical, Dental, and Vision Insurance 
  We cover 100% of individual medical premiums and help offset the cost of family coverage.
• 401K with Employer Match 
  Eligible after 90 days, with company matching to help you invest in your future.   
• Disability Coverage 
  Both short- and long-term disability insurance provided at no cost to our employees.  
• Flexible PTO 
  Take time off when you need it, no accruing time necessary.

• Field-Based Employee Benefits
  For eligible field-based roles that require travel, Divcon covers all business travel expenses and provides a per diem, phone allowance, tools, and PPE at no cost. Eligible employees also receive paid training and additional reimbursable business expenses.

Divcon does not accept unsolicited resumes from agencies. Agencies must have a signed agreement in place prior to submitting any candidate. Unsolicited resumes will be considered the property of Divcon, and no fees will be paid.