Arts Education Program Coordinator

Arts Education Program Coordinator

Salary

$19.00 - $23.00 Hourly

Location

Arts Barn, 311 Kent Square Road, Gaithersburg, MD

Job Type

Year-Round Part-TIme

Job Number

FY2027-01128

Department

Parks, Recreation & Culture

Division

Cultural Events & Services (1436)

Opening Date

09/10/2026

Closing Date

Continuous

FLSA

Non-Exempt

• Description
• Benefits
• Questions

Description

The Cultural Events & Services Division of the Department of Parks, Recreation & Culture is seeking a part-time Arts Education Program Coordinator to develop, organize, and implement enriching in-person visual and performing arts classes, workshops, camps, and other education programs, activities, and events for children, teens, and adults.

The Program Coordinator works with contracted visual and performing art teachers to design educational and enrichment programs; selects, contracts, and supervises teaching artists; works with City marketing staff to promote programs; supervises volunteers; interacts with students and families; and supports other Department and Division initiatives as assigned.

The position requires expertise and experience in arts education programming and outstanding abilities in customer service, contractor supervision, and organization. An arts related college degree and 3 years of similar experience is preferred. You must be highly customer focused, diplomatic, an effective verbal and written communicator, possess advanced computer skills, be able to multi-task and meet deadlines, and work both independently and as part of the team.

Approximately 25 hours per week; a core work schedule will be established upon hire. Requires evening and weekend availability, based on facility and programming needs.

Starting hourly rate will be within the range and offered at a level consistent with the experience and qualifications of the candidate. Direct deposit of paychecks is a condition of employment for all City of Gaithersburg employees. The City of Gaithersburg supports principles of Diversity, Equity, Inclusion, and Accessibility.

Job Functions

What you will do with us:

• Plan, develop, and implement enriching educational programs in the visual and performing arts for children, teens, and adults.
• Promote, publicize, monitor, and evaluate the success of activities, events, and programming and make suggestions for improvements.
• Organize and implement program logistics and determine supply and equipment needs, including maintaining the teaching studios.
• Prepare and distribute promotional materials and create content for website, social media, and eNewsletter.
• Train, schedule, and lead contractors and volunteers for both day and evening programs, activities, and events.
• Support other programming and division initiatives as needed.
• Respond to inquiries and requests for information.
• Keep detailed files and records and prepare reports.
• Provide outstanding service, pursue continuous improvement, and exceed expectations.

Key responsibilities are highlighted above; please click here to view the classification description for the part-time Program Coordinator position.

Qualifications

What you will need to be considered:

• Bachelors Degree in arts related field preferred.
• At least 3 years experience in arts education programming preferred.
• Excellent interpersonal, analytical, organizational, time management, communication (verbal and written), and customer service skills.
• High level of attention to detail and accuracy.
• Demonstrated ability to problem solve, prioritize, and meet deadlines.
• Advanced computer proficiency (Microsoft 365 applications); experience with Active.Net a plus.
• An understanding of the needs of an ethnically and economically diverse community.
• Valid drivers license.
• CPR/AED and First Aid certification (may be obtained through the City upon hire).
• Or any acceptable equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities to satisfactorily perform the essential job duties and functions.

Additional Information

To be considered for this position, interested applicants must submit:

• A complete online application.

• Current Resume (attached to the online application).

• Letter of interest (attached to the online application).

• Examples of recent arts education programs coordinated and promotional materials developed for arts education programs (attached to the online application).

Your application should include your education history, relevant work experience (paid or volunteer), any pertinent skills, training, or certifications/licenses you have, and any additional information that might be relevant to the job you are applying for. Incomplete applications or applications submitted without the required supporting documents will not be processed.

Review of applications will begin immediately, so prompt application is strongly encouraged. The position will remain open until filled; recruitment will close without notice when a sufficient number of qualified applications are identified or all hiring decisions have been made.

The successful candidate will be subject to a background check and drug/alcohol screening. The City has established an alcohol-free, drug-free, and smoke-free workplace which applies to any person employed by, conducting business with, or applying for a position with the City. Each employee, as a condition of their employment, may be required to participate in pre-employment and reasonable suspicion testing. Employees classified as safety sensitive are also subject to immediate post accident and random testing.

For more information about the position, contact Arts Barn Facility Manager Allison Clapp Fuentes at Allison.ClappFuentes@gaithersburgmd.gov or 240.805.1287. Questions regarding the online application process may be directed to the Department of Human Resources at hr@gaithersburgmd.gov or 301.258.6327.

This recruitment will establish an eligibility list which will be used to fill the current vacancy and may be used to fill other openings in this classification which occur in the next 6 months.

Benefits are not available with this position.

01

Each applicant must complete this supplemental questionnaire as part of the application screening and selection process. The information you provide will be reviewed and may be used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information ("see resume" is not acceptable) may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within your application?

• Yes
• No

02

Indicate the highest level of education obtained.

• High School Diploma or GED
• Some College (No Degree)
• Associates Degree
• Bachelors Degree
• Masters Degree
• Other

03

Indicate the area of study in which your college degree was obtained.

• Art
• Music
• Theater
• Arts Administration
• Leisure Services
• Recreation
• Education
• Other
• No Degree

04

List any relevant courses or other training that you have completed. Include date of completion.

05

Do you have at least 3 years of experience coordinating arts education programming (classes, workshops, and camps) for children, teens, or adults? (Be sure this experience is reflected on your employment application.)

• Yes
• No

06

Which of the following best describes your overall proficiency level in Microsoft 365?

• None
• Limited - Occasional use of basic functions
• Average - Regular user of basic functions
• Proficient - Frequently use some advanced functions
• Advanced - Regular user of most advanced functions

07

Do you have experience using Active.Net?

• No experience
• Some experience
• Significant experience

08

List any other relevant computer skills (include software and database applications) and/or equipment operated.

09

Do you possess a valid drivers license?

• Yes
• No

10

Are you First Aid and CPR/AED certified?

• Yes
• No

11

A successful candidate for this position must be available to work some evenings and weekends based on program requirements. If hired for this position, do you agree that you will be able to fulfill these expectations?

• Yes
• No

12

How did you first learn about this employment opportunity?

• City of Gaithersburg Website
• Job Interest Card Notification
• Indeed
• GovernmentJobs.com
• Other Website
• Social Media
• Friend or Relative
• I am currently a City employee
• Other

Required Question

Employer City of Gaithersburg

Address 31 South Summit Avenue

Gaithersburg, Maryland, 20877

Phone 301-258-6327

Website http://www.gaithersburgmd.gov/government/job-opportunities