Asana Project Manager # 26-22161

Duration: 3 months Contract

About the Client & Team

• The client is a drone delivery service scaling commercial operations across the United States. The Service Expansion team manages end-to-end launch execution of drone delivery sites — from site selection through regulatory approval, construction, hiring, and operational launch.
• In 2026, the team is executing site launches across 27 states and 48 metros, coordinated through Asana as the central schedule management system spanning 63 cross-functional teams.
• Asana is the backbone that coordinates this execution. Every site launch flows through integrated schedules in this system, making its reliability directly tied to the team's ability to hit network expansion targets.

Role Overview

• The Project/Program Manager will serve as an Asana Subject Matter Expert and Platform Architect, responsible for managing and optimizing a large-scale Asana environment supporting dozens of concurrent drone delivery site launches.
• This is an enterprise-scale Asana environment, not a small-team project management setup. The role requires someone who can understand complex program dependencies, redesign an organically grown Asana workspace, repair dependency networks, improve automation, establish governance, and drive adoption across a large cross-functional organization.

Core Skills
1. Asana – Large-Volume Integrated Scheduling
The candidate will manage 59 active integrated schedules spanning 63 separate teams.
Each schedule contains:

• 175+ tasks
• 39+ custom fields per task
• Portfolios
• Cross-project dependencies
• Standardized templates across four site configuration types

This is an enterprise-scale scheduling environment where architectural decisions affect hundreds of users and thousands of active tasks simultaneously.
The candidate must be comfortable managing 65+ schedules and making architectural decisions that maintain consistency, usability, and reliability at scale.

2. Program Dependencies & Schedule Network Management
The Asana environment manages T-minus countdown schedules. Each of the 59 active site launches has a schedule where every task is defined as a fixed offset from a T-0 launch date, such as T-180, T-55, or T-30.
These schedules span approximately 15 cross-functional teams per site, including:

• Construction
• Regulatory
• Hiring
• Supply Chain
• Startup
• Infrastructure
• Safety
• Other launch functions

Dependency Challenges
Within a single site:
Tasks have predecessor/successor relationships across teams — for example:
Permits approved → Construction start → Equipment installation → Safety audit → Site handoff
These dependency chains have degraded over time. When a permit slips, downstream tasks do not automatically move, requiring Launch Managers to manually cascade changes across 175+ tasks per site.
Across sites:
Multiple sites share constrained resources. For example:

• Training capacity: 6 concurrent launches per week
• Ground handlers: 160 per week maximum

Cross-project dependencies should identify resource conflicts when launch clusters overlap, but these currently require manual deconfliction.
The contractor must understand multi-team, milestone-driven program schedules and be capable of rebuilding dependency logic so that a delay in one activity can appropriately cascade through downstream activities.
For example:
Construction delay in Week 4 → Hiring trigger in Week 10 → Launch impact in Week 16
This is not generic task linking. It requires rebuilding the underlying logic of how approximately 15 teams interlock to deliver a single site launch.

3. Training, Adoption & Change Management
The contractor must be able to develop and deliver platform training for diverse user groups, including:

• Launch Managers who use Asana daily as hands-on schedule operators
• Cross-functional teams
• Executive leadership consuming portfolio-level dashboards

Responsibilities include:

• Creating documentation
• Developing quick-reference guides
• Establishing governance standards
• Conducting office hours
• Monitoring adoption
• Driving sustained adoption through structured change management

The objective is not simply to rebuild the system, but to ensure that users understand, adopt, and consistently use the optimized environment across 63 teams.

Key Responsibilities
Platform Architecture & Administration

• Serve as the organization's Asana Subject Matter Expert and System Architect
• Conduct a comprehensive current-state audit of workspace architecture, dependency networks, custom fields, permissions, and workflows
• Redesign and optimize portfolio, project, section, and template architecture while preserving institutional knowledge
• Build and maintain standardized launch schedule templates for each site configuration type
• Ensure consistency across 59+ active projects, including:
  • Task naming
  • Custom field usage
  • Section structure
  • Dependency logic
• Configure workflows, automation rules, and Asana AI features, including Smart Status, Smart Fields, and AI Studio
• Reduce manual administration
• Manage permissions architecture so team members can populate and update their own schedules without administrative bottlenecks

Schedule Network Repair & Dependency Management

• Rebuild and validate task dependency chains, cross-project linkages, and critical path logic across active schedules
• Restore reliable critical-path methodology so milestone slips automatically cascade to downstream tasks
• Validate cross-project resource dependencies, including shared training capacity across concurrent launches
• Enable Timeline/Gantt views that accurately reflect schedule health and network connectivity

Integration & Data Source Connectivity

• Design and maintain integrations between Asana and operational systems, including:
  • Slack
  • QuickSight
  • Outlook
  • SharePoint/Confluence
  • Jira
• Eliminate manual data entry by connecting Asana to authoritative source systems
• Ensure integrations comply with organizational security and data governance policies

Training, Adoption & Change Management

• Develop and deliver Asana training programs tailored to Launch Managers, cross-functional teams, and executive leadership
• Create documentation, quick-reference guides, onboarding materials, and template governance guides
• Drive adoption through champions programs, office hours, and ongoing support
• Manage the phased transition from the current state to the optimized state without disrupting 59 in-flight launch projects

Governance & Reporting

• Define and enforce project management standards, naming conventions, and template governance across 63 teams
• Produce executive-level portfolio dashboards showing:
  • Launch status
  • Schedule health
  • Milestone risk
• Monitor platform usage patterns and identify adoption gaps that drive manual workarounds
• Maintain organized and traceable project records supporting leadership review cadence

Job Breakdown
45% – Asana Platform Architecture & Scheduling

• Workspace redesign
• Dependency chain repair
• Critical-path validation
• Template standardization
• Custom-field restructuring
• Governance enforcement

25% – Data Integration & Automation

• Connect Asana to source systems
• Build Asana Rules/workflows
• Implement AI-driven automation
• Eliminate manual data entry

15% – Training, Adoption & Change Management

• Tailored training
• Documentation
• Office hours
• Adoption monitoring

10% – Governance & Reporting

• Executive portfolio dashboards
• Naming convention enforcement
• Usage monitoring
• Audit-ready records

5% – Stakeholder Coordination

• Progress reporting to program leadership
• Knowledge transfer
• Train-the-trainer handoff

Required Qualifications
Must-Have Requirements
Asana Scheduling & Platform Architecture

• 3+ years of hands-on Asana administration and platform architecture
• 5+ years of project or program management experience
• Experience managing 65+ schedules
• Expert knowledge of Asana functionality, including:
  • Dependency mapping
  • Critical-path methodology
  • Timeline/Gantt views
  • Custom fields
  • Templates
  • Portfolios
  • Cross-project dependencies
  • Workflow automation
• Proven experience transforming existing, organically grown Asana environments at enterprise scale
• Experience must extend beyond simply implementing a new/greenfield Asana environment

Program Management

• Strong understanding of complex, multi-team program schedules
• Experience managing milestone-driven programs with interconnected dependencies
• Ability to understand how schedule changes cascade across multiple teams and workstreams
• Strong stakeholder coordination and communication skills

Automation & Integration

• Experience with workflow automation and data integrations
• Ability to eliminate manual data entry through system connectivity
• Understanding of data governance and security requirements

Training & Adoption

• Experience developing and delivering platform training
• Ability to create documentation and user enablement materials
• Experience driving adoption across diverse user groups
• Strong change-management and knowledge-transfer capabilities

About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring.

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