Asset Management & Subcontracts Administrator- U.S. Army Base Fort Jackson
Competitive Wages and Employer Paid Health Benefits!
Top reasons to work at EMI Services, a subsidiary of TechFlow:
- Non-seasonal- Always steady work
- Paid Time Off - Vacation, Sick & Federal Holidays
EMI Services is seeking a detail-oriented and organized Asset Management & Subcontracts Administrator to support our Team at Fort Jackson in Columbia, SC. This position is responsible for coordinating subcontractor activities, monitoring work performed on the installation, maintaining accurate asset and vehicle inventories, and supporting administrative and operational requirements for the contract.
The ideal candidate will possess strong organizational, communication, and Microsoft Office skills, with the ability to coordinate with subcontractors, local vendors, government personnel, and internal team members while ensuring compliance with installation access requirements and contract procedures.
Salary
$75,000 plus employer-paid insurance!
Key Responsibilities
Subcontracts Administration
- Coordinate and communicate with subcontractors scheduled to perform work on the military installation.
- Assist with subcontractor access coordination, ensuring personnel follow applicable base access procedures and installation requirements.
- Monitor and oversee subcontractor activities while on base to ensure work is performed according to established schedules, project requirements, and contract expectations.
- Conduct routine checks of subcontractor projects to verify work progress, completion, and quality.
- Maintain daily records and tracking logs of subcontractor assignments, work activities, project status, and completion.
- Communicate project updates, scheduling changes, and outstanding issues to management.
- Serve as a liaison between subcontractors, the facilities maintenance team, and other relevant personnel.
Asset Management and Inventory Control
- Maintain accurate records of assets in accordance with contract requirements.
- Coordinate and conduct physical asset inventories, ensuring inventory records are accurate and up to date.
- Track the assignment, location, movement, and status of assets and equipment.
- Maintain accountability records for personnel-assigned assets and equipment.
- Manage and update vehicle inventory records, including vehicle assignments, identification, location, and status.
- Identify inventory discrepancies and assist with resolving asset accountability issues.
- Utilize IBM Maximo and other designated asset management systems to enter, update, and track asset information.
- Prepare inventory reports, spreadsheets, and documentation for management review and contract compliance.
Vendor Coordination and Payment Administration
- Communicate with local vendors regarding services, materials, work schedules, invoices, and other contract-related needs.
- Assist with reviewing vendor invoices and supporting documentation for accuracy and completeness.
- Track vendor payments, invoice status, and outstanding items.
- Coordinate with management and the appropriate accounting or finance personnel to resolve billing discrepancies and payment issues.
- Maintain organized records of vendor communications, invoices, and payment-related documentation.