Asset Management Technician

PURPOSE

The purpose of this classification, under general direction, is to provide technical and administrative support for the Utilities asset management and computerized maintenance management system (CMMS). Performs technical work involving the development, maintenance, organization, and quality control of utility asset information and maintenance records.

The position assists with maintaining accurate asset inventories, work orders, preventive maintenance records, asset information, documentation, and related data within the Utilities asset management and computerized maintenance management systems. Provides technical assistance to Utilities personnel, assists with system implementation and configuration, performs data analysis and reporting, and supports the effective use of asset management tools and processes.

Work includes coordination with operations, maintenance, engineering, and other Utilities personnel to collect, verify, and maintain asset information and ensure that asset management and maintenance records are accurate and current. Performs related work as required.

EDUCATION, TRAINING, & EXPERIENCE

High School Diploma or GED supplemented by technical training in computer applications, information technology, asset management, computerized maintenance management systems, engineering technology, business administration, or a related field and a minimum of two (2) years of experience in asset management, computerized maintenance management systems, database administration, data management, utility operations, maintenance, or a related field;

OR

Associate's Degree from an accredited college or technical institution in Computer Science, Computer Information Management, Engineering Technology, Business Administration, Asset Management, or a related field and a minimum of one (1) year of experience in asset management, computerized maintenance management systems, database administration, data management, utility operations, maintenance, or a related field;

OR

Equivalent combination of education, training, and experience sufficient to successfully perform the essential functions of the position.

Must possess a valid Florida driver's license.

JOB DESCRIPTION

ESSENTIAL FUNCTIONS

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Provides day-to-day technical and administrative support for the Utilities asset management and computerized maintenance management system.

Maintains and updates asset information, including asset descriptions, locations, identification numbers, equipment information, maintenance requirements, condition information, and other related records.

Assists with the development, organization, and maintenance of the Utilities asset inventory and associated records.

Enters, updates, reviews, and verifies asset and maintenance data within the computerized maintenance management system to ensure accuracy, consistency, and completeness.

Assists with the creation, modification, and maintenance of work orders, preventive maintenance schedules, inspections, asset records, and related system information.

Reviews asset and work-order data for errors, missing information, duplicate records, and inconsistencies and assists with correcting identified deficiencies.

Assists with collecting and verifying asset information from Utilities operations, maintenance, engineering, and field personnel.

Performs field verification of utility assets and equipment as needed to confirm asset locations, identification, descriptions, condition, and other information maintained within the asset management system.

Assists with maintaining accurate records for water, wastewater, treatment plant, lift station, well, stormwater, and other utility assets.

Assists with organizing and maintaining asset documentation, including equipment information, manuals, photographs, inspection records, maintenance records, warranties, and other related documentation.

Assists with the development and maintenance of preventive maintenance schedules and procedures within the computerized maintenance management system.

Provides technical assistance to Utilities employees in the use of the asset management and computerized maintenance management system.

Assists with training users on established asset management and work management procedures and system functions.

Generates routine and ad-hoc reports from asset management and computerized maintenance management systems.

Reviews system data and reports to identify trends, missing information, maintenance requirements, and other issues requiring attention.

Assists with compiling data and preparing reports, spreadsheets, charts, and other information used by Utilities management to monitor asset condition, maintenance activities, work performance, and system reliability.

Assists with maintaining system user accounts, permissions, configuration information, and other administrative functions as directed.

Assists with system testing, updates, implementation of new features, and modifications to asset management and computerized maintenance management applications.

Works with Utilities personnel, Information Technology personnel, software vendors, contractors, and consultants to resolve asset management system issues and improve system functionality.

Assists with the development and implementation of standard operating procedures related to asset management, work management, data entry, asset information, and system use.

Assists with maintaining data standards and ensuring consistent naming, numbering, classification, and documentation of utility assets.

Assists with asset condition assessments, inventory verification, and collection of field information used to support asset management activities.

Assists with tracking asset maintenance history, repair activities, replacement information, and other information used to evaluate asset performance and lifecycle requirements.

Assists with data collection and preparation for asset management planning, capital improvement projects, budgeting, and maintenance planning.

Coordinates assigned activities with Utilities operations, maintenance, engineering, and administrative personnel.

Maintains records of work performed and prepares routine correspondence, documentation, spreadsheets, and reports as required.

Performs other duties as assigned in support of the Utilities asset management program.

MARGINAL FUNCTIONS

Performs other duties and responsibilities as may be assigned.

PERFORMANCE APTITUDES

Data Utilization: Requires the ability to collect, enter, review, organize, and evaluate data using established procedures and criteria. Ability to identify errors, inconsistencies, missing information, and trends within asset and maintenance data.

Human Interaction: Requires the ability to communicate effectively with supervisors, managers, coworkers, operations and maintenance personnel, engineering staff, contractors, vendors, and other City employees. Ability to provide assistance and instruction to users regarding established procedures and system functions.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate computers, mobile devices, computerized maintenance management systems, asset management software, databases, spreadsheets, printers, scanners, and other equipment used in the performance of essential functions.

Verbal Aptitude: Requires the ability to understand and communicate technical and operational information and to interpret policies, procedures, work instructions, equipment information, maintenance records, and other related documentation.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; calculate percentages and averages; and utilize basic statistical information and measurements associated with asset and maintenance data.

Functional Reasoning: Requires the ability to follow established procedures and instructions and to apply those procedures to varying work situations. Ability to recognize problems, determine appropriate corrective actions within established guidelines, and refer complex issues to appropriate personnel.

Situational Reasoning: Requires the ability to exercise sound judgment when evaluating asset information, maintenance records, system data, and work activities and determining when additional assistance or direction is required.

ADA COMPLIANCE

Physical Ability: Tasks involve the ability to exert light physical effort in sedentary to light work. May involve walking, standing, bending, stooping, reaching, and occasional lifting, carrying, pushing, and/or pulling of objects and materials of light to moderate weight. Tasks may involve extended periods of time at a keyboard or workstation.

Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds. Some tasks require visual perception and discrimination. Some tasks require oral communication ability.

Environmental Factors: Tasks may involve exposure to adverse environmental conditions, including dirt, dust, pollen, weather conditions, noise, water, wastewater, and other conditions associated with utility facilities and field inspections.

PERFORMANCE INDICATORS

The work performance of supervisory and management personnel of the City of Daytona Beach is routinely evaluated according to the performance criteria outlined herein:

Knowledge of Job: Knowledge of basic asset management and computerized maintenance management principles and practices. Knowledge of data entry, data management, recordkeeping, spreadsheets, databases, and computer applications. Knowledge of basic maintenance management principles and practices. Ability to collect, organize, verify, and maintain asset and maintenance information. Ability to learn and apply established asset management procedures, system functions, and data standards.

Quality of Work: Maintains a high degree of accuracy when entering, reviewing, updating, and maintaining asset and maintenance information. Identifies and corrects data deficiencies and follows established procedures to ensure information is accurate and reliable.

Quantity of Work: Performs assigned duties efficiently and effectively and completes work within established timeframes and expectations.

Dependability: Assumes responsibility for assigned work and completes assignments within established deadlines and in accordance with directives, policies, standards, and prescribed procedures.

Attendance: Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness. Provides sufficient notice to management regarding vacation time and leave requests.

Initiative and Enthusiasm: Demonstrates a self-motivated approach to assigned responsibilities. Identifies opportunities to improve data accuracy, system functionality, work processes, and overall effectiveness and communicates recommendations to appropriate personnel.

Judgment: Exercises sound judgment within established procedures and responsibilities. Recognizes issues that require additional expertise, authorization, or supervisory direction and seeks assistance when appropriate.

Cooperation: Accepts supervisory instruction and direction and works cooperatively with Utilities personnel, other City departments, contractors, consultants, and vendors.

Relationships with Others: Establishes and maintains effective working relationships with managers, supervisors, coworkers, operations and maintenance personnel, engineering staff, contractors, vendors, and other City employees. Communicates effectively and professionally when providing technical assistance and collecting information.

Coordination of Work: Plans and organizes daily work activities, establishes priorities, coordinates assigned field and office activities, and completes work in accordance with established schedules.

Safety and Housekeeping: Adheres to all established City, Utilities, OSHA, environmental, and other applicable safety and housekeeping standards. Uses appropriate safety equipment and practices when performing field activities.

The City of Daytona Beach is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Daytona Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Exempt : No

Remote : No

Type : FT Employee

Department : Utilities