Job Title: Assistant Admin
Client: Medical Device Manufacturing Company
Duration: 12 Months – Possible Extension
Location: Waltham, MA 02453
Shift: 1st Shift | Monday–Friday | 8:00 AM–5:00 PM
Work Arrangement: Hybrid | Onsite 1–2 Days/Week
Description:
Job Summary
Provide administrative, data, and import compliance support, with a focus on Trade Compliance Imports and Duty Drawback (DDB) activities. The role involves document management, data extraction, KPI reporting, ERP updates, and coordination with customs brokers and logistics teams.
Key Responsibilities
· Support Trade Compliance Imports and Duty Drawback activities.
· Perform administrative tasks including: Document routing and signature coordination, Meeting planning and scheduling, Presentation preparation, Calendar and office management, Supply ordering and mail management
· Use Microsoft Excel to extract, organize, and analyze data.
· Conduct research, gather information, and perform data extraction.
· Compile and maintain KPI information and reports.
· Provide administrative and data support for Duty Drawback (DDB) efforts.
· Review and identify shipping documentation, including: Commercial Invoices, Packing Lists, 7501 Entry Records
· Work with HTS classifications and update ERP records with classifications and supporting rationales.
· Retrieve product and entry records from ERP systems and broker portals.
· Create Duty Drawback entry packages for Customs review.
· Assist with Customs broker inquiries and logistics package tracking.
· Respond to basic shipment tracking inquiries.
| Location | Waltham, MA |
| Job Type | Contractor |
| Salary | $20–$30 Per Hour |
Required Qualifications
· High School Diploma or equivalent required.
· BA/BS preferred.
· Intermediate experience in the import industry preferred.
· Familiarity with Trade Compliance Imports.
· Working knowledge of HTS classifications.
· Familiarity with shipping and customs documentation.
· Proficiency with Microsoft Excel.
· Ability to learn and navigate ERP systems.
· Strong organization, research, data management, and communication skills.
Key Knowledge Areas
Trade Compliance • Imports • HTS Classification • Customs Documentation • Duty Drawback (DDB) • ERP Systems • Import Entry Records • Logistics • KPI Reporting • Microsoft Excel
Work Arrangement
· Hybrid position
· Must work onsite 1–2 days per week.
Medical Device Manufacturing Company
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